Washington Fire Services Resource Mobilization Plan 2012 Version

Washington Fire Services Resource Mobilization Plan 2012 Version

Washington State Patrol Office of the State Fire Marshal MOBILIZATION AWARENESS TRAINING M WASHINGTON FIRE SERVICES RESOURCE MOBILIZATION PLAN 2013 VERSION Washington State Patrol Office of the State Fire Marshal Target Audience Mobilization Awareness Training is

required for all personnel who may be called upon to respond to a state mobilization incident. This training program is intended to provide basic information for individuals qualified at the Strike Team Leader level and below. 2 Washington State Patrol Office of the State Fire Marshal Course Outline Unit 1: Mobilization Plans and Requests

Unit 2: Training of the State Mobilization Responder Unit 3: Personal Travel Kits for Mobilization Unit 4: Mobilized Apparatus and Equipment Unit 5: Command and Support Structure of Mobilization Unit 6: 3 Expectations

of Mobilization Resources Unit 7: Safety Aspects of Mobilization Unit 8: Record Keeping Systems and Procedures Washington State Patrol Office of the State Fire Marshal Unit 1: Mobilization Plans and Requests

4 4 Washington State Patrol Office of the State Fire Marshal Unit Objectives Discuss the types of incidents that initiate/require state mobilization. Explain the Washington State Fire Services Resource Mobilization Plan. Identify and describe required state mobilization 5 assignment information and activities required before departure. Washington State Patrol

Office of the State Fire Marshal What is State Mobilization? State mobilization is a process used to quickly notify, assemble and deploy fire service personnel and equipment to any local fire jurisdiction in the state that has expended, or will expend, all available local and mutual aid resources in attempting to manage fires, disasters and other all-hazard events that threaten a6 community. Washington State Patrol Office of the State Fire Marshal State Mobilization Plan History The State Mobilization Plan was directed to be formed by the

Washington State Legislature in the wake of the 1991 Spokane Fire Storm. 7 The Plan was developed by the State Fire Defense Committee and was officially adopted in 1994. Washington State Patrol Office of the State Fire Marshal State Fire Defense Committee Makes recommendations to the Director or Fire Protection within the WSP for the development, maintenance and implementation of the Washington State Fire Services Mobilization Plan.

Committee membership consists of: o o o o o Two representatives from each of the nine fire defense regions. Washington State Fire Marshal. Emergency Management Division. Washington State DNR Resource Protection Division Washington State Emergency Management Association (WSEMA) Washington State Patrol Office of the State Fire Marshal State Fire Defense Committee

Reviews and updates the Mobilization Plan. Assists in locating and tracking fire service resources. Recommends Rate Schedule for the Washington State Chiefs Association approval. Washington State Patrol Office of the State Fire Marshal Fire Defense Regions Washington State Patrol Office of the State Fire Marshal Regional Coordinators Maintain current Regional Fire Resource Lists. Develop and maintain Regional Fire

Defense Plans. Provide a 24-hour point of contact for resource requests. Assist local Fire Chiefs in submitting mobilization requests. Washington State Patrol Office of the State Fire Marshal Declaring a Mobilization Only the Fire Chief of the local fire protection jurisdiction or fire chief's authorized representative has the authority to request state fire services resource mobilization. Washington State Patrol

Office of the State Fire Marshal Declaring a Mobilization Incident occurs that has, or will expend local and mutual aid resources Local Fire Chief notifies regional coordinator. Mobilization requested through WSP Mobilization approved by Chief of WSP Regional Coordinators notified by WSP and resources dispatched to scene Washington State Patrol Office of the State Fire Marshal

Assignment Information Incident Name Incident Number Incident job assignment Reporting location Location of incident Check-in location Reporting time

Travel Instructions Resource Order Number Washington State Patrol Office of the State Fire Marshal Forms prior to departure Mobilization Manifest Form Apparatus Inventory Crew List (Name, SSN, Emergency Contact) Washington State Patrol Office of the State Fire Marshal Unit 2: Recommended and

Required Training of the State Mobilization Responder Washington State Patrol Office of the State Fire Marshal Unit Objectives Discuss limits of activity/intervention based on training levels. Discuss field training that may occur at the incident. Washington State Patrol Office of the State Fire Marshal Training Requirements WAC 296-305-05501

All members who engage in emergency operations shall be trained commensurate with their duties and responsibilities. Personnel can provide documentation of qualification through: o A current Red Card. o Signed letter from his/her Fire Chief. Washington State Patrol Office of the State Fire Marshal Training Requirements Strike Team/Task Force Leaders should be qualified in accordance with NWCG 310-1. Personnel responding to a Forest Agency request (DNR, USFS, etc.),shall be qualified in accordance with NWCG 310-1 for the ICS position held. Personnel requesting compensation above the level of Wildland FFT-2, must provide proof of qualification. Incident Management Team members must be qualified in

accordance with Section 10 of the Mobilization Plan. Washington State Patrol Office of the State Fire Marshal Operating Environment Potentially dangerous conditions. 12 hour + shifts. Hot and dirty. Lack of communications to home. Camp-type sleeping, eating and showering.

Washington State Patrol Office of the State Fire Marshal Limits of Activity Permitted activities on Fire Mobilization will be based upon current training, experience and physical conditioning levels. Personnel have the responsibility to deny an assignment that exceeds their training and/or experience level. Washington State Patrol Office of the State Fire Marshal Field Training Opportunities Field training opportunities may be available for individuals that possess a Position Task Book

(PTB), initiated by their home agency. To get the most out of your assignment: Discuss your training needs with your supervisor early in the incident. Check-in with the incident Training Specialist. Washington State Patrol Office of the State Fire Marshal Unit 3: Personal Travel Kit for State Mobilization Response Washington State Patrol Office of the State Fire Marshal

Unit Objectives Identify limitations on, and requirements for personal equipment. Discuss a personal clothing and safety equipment list. Discuss personal hygiene and care during a state mobilization incident. Washington State Patrol Office of the State Fire Marshal Travel Kit State mobilization requires a minimum time commitment of 72 hours (three days) with at least the first 24-hours to be considered without logistical support. Personnel should always arrive with enough food, water and ice for the first 24-hours. The minimum equipment and supply inventory will depend on the nature of the incident, duration and the task assignment.

Generally, total weight per individual is 55 pounds (35 lbs for personal equipment and 20 lbs for web gear or briefcase). Washington State Patrol Office of the State Fire Marshal Travel Kit (continued) Required equipment for wildland assignment: Fire shelter (new generation) Flame resistant clothing (shirt and trousers). Helmet with chinstrap and headlight clips Eye protection Leather boots (8 lace up) Small backpack or web gear for working on the fireline. Watch For Interface Operations: Items above plus complete structural personal

protective equipment. Washington State Patrol Office of the State Fire Marshal Personal Travel Items Clothing o Underwear (two sets) o Outerwear (one set) o Socks, Jacket Optional o Rain gear, Hat, sweatshirt Protective Clothing o Required PPE o Accountability tags Personal Hygiene Supplies o Toilet Kit o Towel, Lip balm, Lotion, Sunscreen

Sleeping Bag Tent Miscellaneous o Cell Phone / Charger o Medications, Medical Information Card o Red Card (or other certified training record) o Sunglasses, Watch, Pocket Knife Washington State Patrol Office of the State Fire Marshal Do Not Bring.. Lawn Chairs Hammocks Large Radios / TVs Pets or Animals Other non-fire related items such as mattresses and

chairs. If it doesnt fit in the compartment Do Not Take It! Washington State Patrol Office of the State Fire Marshal Personal Hygiene and Care Shower facilities may not be immediately available for mobilization personnel. When available, shower facilities

should be used by all personnel (your partner will thank you). Wash your hands before each meal. Stay Hydrated Avoid caffeinated and energy drinks! Washington State Patrol Office of the State Fire Marshal Unit 4: State Mobilized Apparatus and Equipment Washington State Patrol Office of the State Fire Marshal

Course Objectives Identify apparatus types and resource configurations. Explain the wet rate paid for apparatus. Explain the role of the Ground Support Unit, including its responsibility for inspections. Define who provides/pays for repairs and replacements of what during a state mobilization incident. Explain documentation of, and responsibility for procured items. Washington State Patrol Office of the State Fire Marshal Engine Types Apparatus Typing is established by NWCG. Washington State Patrol

Office of the State Fire Marshal Engine Types Type 1: Structural Engine Type 2: Structural Engine Interface Attack Engine Type 3: Wildland Engine Type 4: Wildland Engine Type 5: Wildland Engine Type 6: Wildland Engine Type 7: Wildland Engine

Washington State Patrol Office of the State Fire Marshal Tender Types Washington State Patrol Office of the State Fire Marshal Tender Types Not Shown Type 1: Tender >4000 gallons Type 1: Tactical Tender Type 2: Tender 2500 gallons

Type 3 Tender 2000 gallons Type 2: Tactical Tender Photographs of additional apparatus types can be found in Section 14 of the Mobilization Plan. Washington State Patrol Office of the State Fire Marshal Resource Configurations (1 of 3) Strike Team A Strike Team is five of the same kind of resource, with common communications and a leader. Structural Strike Team: 5 Structural Engines 1 Strike Team Leader

Wildland Strike Team: 5 Wildland Engines (Type 3-6) 1 Strike Team Leader Tender Strike Team: 5 Water Tenders (Type 1-3) 1 Strike Team Leader Washington State Patrol Office of the State Fire Marshal Resource Configurations (2 of 3) Task Force Resources can be configured into any combination of single resources, within the span of control, assembled for a particular tactical need, with common communications and a leader. Urban Task Force: 4 Structural Engines (Type 1-2)

1 Aerial Ladder 1 Task Force Leader Rural Task Force: 3 Structural Engines (Type 1-2) 2 Water Tender (Type 1-3) 1 Task Force Leader Washington State Patrol Office of the State Fire Marshal Resource Configurations (3 of 3) Interface Task Force: 2 Structural Engines (Type 1-2) 2 Wildland Engine (Type 1-3) 1 Water Tender 1 Task Force Leader Wildland Task Force: 5 Wildland Engines (Type 3-6)

1 Water Tender (Type 1-3) 1 Task Force Leader EMS Task Force: 3 ALS Ambulances 2 BLS Ambulances 1 Task Force Leader Washington State Patrol Office of the State Fire Marshal Apparatus wet rate All apparatus and equipment are paid as a wet rate. A wet rate is inclusive of all fuel, oil, maintenance, repair, insurance and incidental cost (example ferry transportation and bridge tolls). These costs are paid by the owner (fire agency) and are NOT reimbursable. Mechanical failure or physical damage is included in the wet rate and is not reimbursable. Examples include:

o Mechanical breakdowns (including major items such as motor, transmission). o Body damage (minor and major) such as scratches, dents and fender damage. o Incidental loss or damage to apparatus, equipment or personal property. Washington State Patrol Office of the State Fire Marshal Procured Items Needed items can usually be procured from two areas at Base Camp: Communications Unit o Portable Radios and batteries Supply Unit (Type1-2 Incidents) o Hose, Nozzles and Fittings o Personal Protective Equipment

o Sleeping Pads, Sleeping Bags o Line Flagging With the exception of consumable items (such as flagging tape and replacement foam), procured items must be returned prior to demobe. A good rule of thumb, if you are required to sign for the equipment - you must return it. If you are not sure, please ask! Washington State Patrol Office of the State Fire Marshal Unit 5: Command and Support Structure of a State Mobilization Washington State Patrol Office of the State Fire Marshal

Unit Objectives Define span of control during a state mobilization incident. Identify immediate supervisors. Demonstrate an understanding of basic ICS. Explain whose orders a responder must follow. Washington State Patrol Office of the State Fire Marshal Incident Management Teams The State Fire Marshal will assign an appropriate level of incident management for each mobilization incident. State Mobilization may be

under the command of a: o Type 3 IMT o Type 2 IMT o Type 1 IMT o Unified Command, local Incident Commander with a Type 1-4 Incident Commander. Washington State Patrol Office of the State Fire Marshal Incident Command System (ICS) The State of Washington has adopted the National Incident Management System (NIMS) and will use the Incident Command System (ICS) to manage all incidents involving State

Mobilization resources. All responding fire service resources should be trained to a minimum of ICS 100 level. Washington State Patrol Office of the State Fire Marshal Incident Command System (ICS) This section is not intended to provide a comprehensive review of ICS and assumes responder familiarity with the system. The following section is provided to familiarize the responder with the various ICS positions they are likely to interface with during a mobilization incident.

Washington State Patrol Office of the State Fire Marshal Chain of Command Washington State Patrol Office of the State Fire Marshal Communication Flow Unity of Command: Each subordinate has only one Supervisor Division/Group SS Supervisor

Strike Team/Task SS Force Leader Engine SS Boss Firefighters Engine SSBoss Engine SSBoss Firefighters Firefighters

Engine SSBoss Firefighters Washington State Patrol Office of the State Fire Marshal Span of Control ICS Span of Control for any supervisor is considered 3 to 7 subordinates. Optimally does not exceed 5 subordinates. To maintain span of control, responders are organized into Strike Teams and Task Forces,

each with a leader and common communications. Washington State Patrol Office of the State Fire Marshal Command Staff (1 of 2) Incident Commander Responsible for all aspects of the response, including developing incident objectives and managing all incident operations. o Generally you will have no direct operational contact with the Incident Commander use the chain of command. Public Information Officer Responsible for the development and

release of incident information. o Notify PIO of any community concerns. o Direct Media to PIO unless otherwise directed. Washington State Patrol Office of the State Fire Marshal Command Staff (2 of 2) Safety Officer Responsible for Incident Safety. o Must be notified of injury or vehicle damage (do so through your Strike Team Leader). Liaison Officer Point of contact for assisting and cooperating agencies.

o Direct inquiries from outside agencies to the Liaison Officer. Washington State Patrol Office of the State Fire Marshal Planning Section Planning Section The Planning Section is responsible for the collection, evaluation, dissemination and use of incident information and the status of resources. o Advise the Resource Unit if your unit is out of service. o Provide Situation Unit with GPS Tracks and lists of notable damage within the incident (destroyed homes, etc.) o Provide Documentation Unit with daily

ICS 214 Unit Logs and personnel evaluations. Dont be shy - the Planning Section appreciates the information that you can provide! Washington State Patrol Office of the State Fire Marshal Logistics Section Logistics Section Responsible for providing facilities, services and materials for the incident response. Communications Unit Provides Incident Communications o Comm Unit can provide you with a loaner portable radio, batteries. See the Comm Unit if you have a problem with your radio equipment.

Medical Unit Responsible for the development of the Medical Plan and the provision of medical care for incident response personnel. o Can assist with medical needs. o Must be notified of Medical Emergencies involving response personnel. Washington State Patrol Office of the State Fire Marshal Logistics Section Responsible for providing facilities, services and materials for the incident response. Communications Unit Provides Incident Communications o Comm Unit can provide you with a loaner portable radio, batteries. See the Comm Unit if you have a

problem with your radio equipment. Medical Unit Responsible for the development of the Medical Plan and the provision of medical care for incident response personnel. o Can assist with medical needs. o Must be notified of Medical Emergencies involving response personnel. Washington State Patrol Office of the State Fire Marshal Logistics Section Supply Unit Responsible for providing equipment and supplies needed to support the incident. o See the Supply Unit to procure equipment and supplies such as PPE, replacement foam and hose,

nozzles and fittings. Remember: In most cases these items must be return prior to demobilization. Facilities Unit Responsible for Incident Facilities. Ground Support Unit Responsible for Incident transport needs. Conducts vehicle inspections. o May be able to assist with minor mechanical repairs. Washington State Patrol Office of the State Fire Marshal Finance/Administration Section Finance / Administration Responsible for all financial and cost analysis aspects of the incident. Time Unit Tracks personnel and equipment time.

o Turn in your personal time (CTR) and equipment time daily. Procurement Unit Manages the procurement and buying needs of the incident. Compensation/Claims Unit Responsible for all administrative matters pertaining to compensation for injury and claims related to the incident. o On a mobilization incident, you will typically discuss these items directly with a WSP mobilization representative. Washington State Patrol Office of the State Fire Marshal Operations Section Operations Section Manages and Supervises the Operational aspects of the

incident operation. Managed by the Operations Section Chief. o Interface within the operations section in accordance with the chain of command as previously identified. Branches Can be used to divide an incident geographically or functionally- typically used when necessary to manage span of control. Managed by a Branch Director. Air Operations Branch Responsible for all Air Operations involved in the incident. o Air Resources within your area of operation are normally requested through the Division Supervisor (via the Strike Team/Task Force Leader) Washington State Patrol Office of the State Fire Marshal Operations Section

Divisions Used to Divide an incident geographically. Managed by a Division Supervisor. o Only the Strike Team/Task Force Leader should communicate directly to the DIVS except in an emergency where the STL/TFL cannot be reached. Groups Used to divide an incident by function. Managed by a Group Supervisor. o See above regarding contact directly to the Group Sup. Strike Team Five resources of the same type, with common communications and a leader. Managed by a Strike Team Leader. Task Force Resources configured into any combination of single resources, assembled for a tactical need, with common communications and a leader. Managed by a Task Force Leader.

o Note: Task Force Leaders are commonly assigned to Divisions as single resources to assist Division Supervisors in maintaining span of control. Washington State Patrol Office of the State Fire Marshal Mobilization Representative WSP Mobilization Section Representative Not an ICS position. Assists incident managers: Acquiring facilities and supplies Assist with check-in and work within the Finance Section in the demobilization of State Mobilization resources. Excellent resource for State Mobilization resources Can answer questions regarding payroll and compensation issues. Can advise and assist responders in the completion of appropriate paperwork. Can assist with Resource Order Number issues and questions.

Must be notified of any anticipated crew changes. Personnel must seek authorization before any apparatus swaps may occur (new apparatus require a new Resource Order Number). Apparatus self-dispatching to an incident may be sent home without compensation. Washington State Patrol Office of the State Fire Marshal Unit 6: Expectations of Mobilization Resources Washington State Patrol Office of the State Fire Marshal Unit Objectives Describe the assumed commitment of a state

mobilization incident. (Prepare for 72 hours minimum assignment and 24 hours of self-support) Describe the Immediate Response process. Describe the code of conduct for a state mobilization incident. Describe the discipline procedures during a state mobilization incident. Washington State Patrol Office of the State Fire Marshal Type of Resource Responses Washington State Patrol Office of the State Fire Marshal Time Commitment

Initial Attack and Immediate Need resources are usually released within 12-36 hours. Mobilization assignments are generally for a minimum of 72-hours and no more than 14 days exclusive of travel. Personnel must come prepared for a 72-hour minimum assignment the first 24 hours without logistical support. o Food, water and ice. Washington State Patrol Office of the State Fire Marshal Crew Changes Crew changes require 24-hour advanced notice. Must be approved by the Strike Team Leader. Mobilization Section representative shall be advised of any crew changes.

Crew changes involve the people NOT the apparatus. Apparatus changes are not allowed without pre-authorization of the mobilization section. Washington State Patrol Office of the State Fire Marshal Code of Conduct Entails the following qualities: o Lead by example o Be proficient in your craft o Promote a positive environment o Deal with issues directly o Empower others to solve problems o Treat others as equals and with respect o Expect the best o Share your knowledge All forms of harassment and discrimination

are expressly prohibited. Washington State Patrol Office of the State Fire Marshal Code of Conduct Mobilizations are a Drug and Alcohol-Free Workplace o The manufacture, distribution, dispensing, possession or use of controlled substances (including alcohol) in the workplace is unlawful in accordance with the Federal Drug-Free Workplace Act of 1988. In addition to criminal prosecution, employees violating this prohibition will be subject to dismissal under the terms of the Fire Mobilization Plan and Fire Mobilization Temporary Employee Certification.

Washington State Patrol Office of the State Fire Marshal Code of Conduct The policies and work rules of your home agency govern your conduct. In cases of Sexual Harassment and Discrimination, the IMT will conduct an investigation and notify your home agency. o Home agency must fully investigate the accusation of misconduct and notify the mobilization section of the outcome. Failure to investigate may prohibit future department participation in fire mobilization. Accusations of other misconduct will be referred to your home agency and may

result in your immediate demobe from the incident. Washington State Patrol Office of the State Fire Marshal Social Media Mobilized personnel must follow both home agency guidelines and Incident Management Team directions regarding the use of social media. Remember: o Social Media can generate destructive rumors amongst the affected population. o Can expose the responder to legal risk. o Can facilitate the unauthorized

release of information before affected parties have been contacted by authorities. Washington State Patrol Office of the State Fire Marshal Unit 7: Safety Aspects of State Mobilization Washington State Patrol Office of the State Fire Marshal Unit Objectives Identify potential dangers inherent in state mobilization incidents.

Define standard safety procedures/precautions that responders must use. Describe injury and accident reporting procedures. Washington State Patrol Office of the State Fire Marshal Potential Dangers

Extreme fire behavior High temperatures Smoke filled environment Limited water supply Downed power lines LPG Tanks Hazardous Materials Animals and Critters (snakes) Poisonous plants Falling Trees, Rolling rocks and logs Washington State Patrol Office of the State Fire Marshal Safety Precautions Maintain LCES Adhere to the 10 Standard Fire Orders and 18

Watch Outs Manage fatigue o Get adequate rest o Stay hydrated (avoid caffeinated drinks) Obtain a briefing o Know who you are working for o Understand your assignment o Acknowledge messages o Ask if you dont know o Only accept assignments commensurate with your training and experience level Washington State Patrol Office of the State Fire Marshal Safety Precautions Wildland/Urban Interface

Do not commit to stay and protect a structure unless a safety zone for firefighters and equipment has been identified. o Move to the nearest safety zone, let the fire front pass, and return as soon as conditions allow. Base all actions on current and expected fire behavior Do this first! Estimate the approaching fire intensity to determine whether there is an adequate safety zone and time available before the fire arrives. If in doubt, move personnel and equipment to safety. Primary consideration is for the safety of the responders and apparatus! Washington State Patrol Office of the State Fire Marshal

Safety Precautions Driving Safety Remain aware of your surroundings. Avoid excessive speed, especially on steep grades. Headlights on for safety. Increase following distance when traveling in a strike team. Keep windshields clean. Use emergency lights in heavy smoke or dust conditions. Use a spotter when backing. Do not drive through heavy smoke where you cannot see. Use wheel chocks. Washington State Patrol Office of the State Fire Marshal

Accident / Injury Reporting Vehicle accidents must be immediately reported to the Division Supervisor and Safety Officer. o The Safety Officer will investigate and document the accident. Injuries must immediately be reported to the Division Supervisor who will in turn advise the Medical Unit. o The Medical Unit will provide or arrange for care of the injured person. Washington State Patrol Office of the State Fire Marshal Accident / Injury Reporting An employee of a fire service agency must report the injury to their

home unit within 24 hours and complete and fax the following items to their home unit: o Personal Injury Notice (Appendix M of Mobilization Plan) o Medical Unit Report o Emergency Firefighter Time Report Career members taken to the hospital should advise the facility that this is an on-duty injury covered by Washington State L&I. o Career members will list their home units as the employer on the L&I claim form. o Volunteer members will list the Washington State Patrol, Fire Protection Bureau as their employer. Contact the WSP Mobilization Representative for assistance if needed. Washington State Patrol Office of the State Fire Marshal Unit 8:

Documentation: Record Keeping Systems and Procedures Washington State Patrol Office of the State Fire Marshal Unit Objectives Explain the use and significance of the Incident Order Number and the Request (Resource Order) Number. Explain individual timekeeping. Identify and demonstrate the completion of required unit documentation. Explain methods of compensation/reimbursement. Demonstrate state mobilization check-in and checkout. Washington State Patrol Office of the State Fire Marshal

Incident Number You will receive an Incident Number. Based off a National System. First two letters indicate state, the next three letters indicate the agency location. State Mobe uses WA-WFS- followed by a sequential number. Example WA-WFS-232. This number should be included on Crew and Equipment Time Reports. Examples of other federal numbering schemes Forest Service WA-**F-000 DNR WA-**S-000 Bureau of Indian Affairs WA-**A-000

Bureau of Land Management WA-**D000 US Fish & Wildlife WA-**R-000 National Park Service WA-**P-000 Washington State Patrol Office of the State Fire Marshal Resource Order Number A unique number assigned to each apparatus by the WSP Mobilization Section. All resources must have a Resource Order Number. Shall be placed on the vehicle windshield. The Resource Order Number is the primary tracking number for the apparatus and

personnel it should be included on both Crew and Equipment Time reports. Washington State Patrol Office of the State Fire Marshal Resource Order Number Overhead personnel are issued an O number. Equipment w/personnel are issued an E number. Aircraft w/personnel are issued an A number. Crews are issued a C number. Supplies are issued an S number.

Example: Strike Team with STL, STL(T) and five engines Washington State Patrol Office of the State Fire Marshal Incident Documentation All Equipment o Mobe Manifest Form All Responders o Firefighter Time Report o Emergency Firefighter Time Report (Red Dog) o Equipment Shift Ticket o Emergency Equipment Use Invoice Volunteer Personnel o W-4 o WSP Waiver W9 and OFM Payee Registration Form

needed for POV use. Washington State Patrol Office of the State Fire Marshal Incident Documentation While examples are provided here, it is recommended that responders receive hands-on instruction by their departments training officer in the correct completion of mobilization related paperwork. Correct completion of mobilization paperwork can save you considerable grief at a later date. Washington State Patrol Office of the State Fire Marshal Mobilization Manifest Form

Used to record personnel and equipment being sent to an incident either as a single resource or as a strike team/task force. Use one form per apparatus. Complete the form and email to the WSP Mobilization Section (email on bottom of form). Present Mobilization Manifest Form at check-in. Washington State Patrol Office of the State Fire Marshal Mobilization Manifest Form Washington State Patrol

Office of the State Fire Marshal Crew Time Reports (CTR) Used to track time of personnel. One form used for each apparatus. Signed by Division Supervisor. Turn in White copy daily to the Time Unit Recorder (Finance Section). First CTR can show just travel OR travel plus first assignment as shown on the next slide. Thurston County Fire Dist #25 WSP Mobe E2124 WA-WFS-232

7/12/13 1) Steve James Robert Smith Jon Blackwell ENGB FF1 FF1 T Steve James Robert Smith Jon Blackwell ENGB 13:00

FF1 FF1 1) Muster for mobe T) Travel to Alpine Lane Fire Signed by Division Supervisory 11:00 13:00 19:00 Washington State Patrol Office of the State Fire Marshal Travel Only Travel and first operational period Thurston County Fire District #25

WSP Mobe Alpine Lane E2124 WA-WFS-232 Thurston County Fire District #25 WSP Mobe Alpine Lane 7/12/13 7/12/13 Steve James Robert Smith Jon Blackwell ENGB 11:00

FF1 FF1 13:00 T ) Steve James Robert Smith Jon Blackwell ENGB 13:00 FF1 FF1 19:00 1) 1) Muster for mobe T) Travel to Alpine Lane Fire

Signed by Division Supervisor E2124 WA-WFS-232 7/13/13 1) Steve James Robert Smith Jon Blackwell ENGB 11:00 FF1 FF1 13:00

T) Steve James Robert Smith Jon Blackwell ENGB 13:00 FF1 FF1 19:00 2) Steve James Robert Smith Jon Blackwell ENGB 19:00 FF1 FF1

00:00 00:00 07:00 1) Muster for mobe T) Travel to Alpine Lane Fire 2) Assigned to Division D Structure Protection Signed by Division Supervisor Washington State Patrol Office of the State Fire Marshal Emergency Firefighter Time Report Also referred to as a Red Dog due to its red color. Used to track firefighter time. Crew Time Reports (CTRs) turned in daily are transferred onto the Red

Dog by the Finance Section. Washington State Patrol Office of the State Fire Marshal Emergency Firefighter Time Report Resource Order Number E-2124 Career Thurston #25 X 532-62-1234 Olympia John Rae Doe Thurston County Fire District 25 6943 Smelter Way NW

6943 Smelter Way NW Olympia WA 98502 Emergency contact can be department, spouse or relative (department preferred). Olympia WA (360) 239-1243 Enter Career or Volunteer

and provide department name Washington State Patrol Office of the State Fire Marshal Emergency Firefighter Time Report Incident Name Alpine Lane Fire WA-WFS-232 FFT2 Enter your position Incident Number Washington State Patrol

Office of the State Fire Marshal Emergency Equipment Shift Ticket Used to track Equipment time. Equipment shift tickets turned in daily to Time Unit (Finance Section). Time Unit transfers information onto the Emergency Equipment Use Invoice or into ISUITE. Signed by both ENGB and Division Supervisor. Washington State Patrol Office of the State Fire Marshal

Emergency Equipment Shift Ticket Showing Initial Response to Incident Alpine Lane Ford B-251 WA-WFS-232 F250 34546C 7/12/13 13:00 19:00 6 Travel Hours Operated Resource Number E-2124 Thurston #25

Robert Whitehall X X Type 6 Engine Equipment Type Starting Mileage: 10,1000 Ending Mileage: 10,250 Fuel Type Robert Whitehall Diesel Fuel 07/12/2013 Indicate Type of Engine, Tender or Command Vehicle. On the initial travel day, keep track of both hours worked and miles driven.

Return travel is based on the number of miles from the incident to home, divided by 45 mph. Equipment is paid by the hours of use, not mileage. DO NOT include time spent to Muster, Check-in, Briefings or Demobe Washington State Patrol Office of the State Fire Marshal Emergency Equipment Shift Ticket Showing Travel and first Shift Alpine Lane Ford B-251

WA-WFS-232 F250 34546C 7/12/13 13:00 19:00 6 7/13/13 07:00 18:30 11.5 Travel Division B Hours Operated Robert Whitehall Resource Number E-2124 Thurston #25 Robert Whitehall X X

Type 6 Engine Equipment Type Starting Mileage: 10,1000 Ending Mileage: 10,250 Fuel Type Diesel Fuel 07/12/2013 Indicate Type of Engine, Tender or Command Vehicle. On the initial travel day, keep track of both hours worked and miles driven. Return travel is based on the number of miles from the incident to home, divided by 45 mph. Equipment is paid by the

hours of use, not mileage. DO NOT include time spent to Muster, Check-in, Briefings or Demobe Washington State Patrol Office of the State Fire Marshal Emergency Equipment- Use Invoice Used to track Equipment time. Equipment shift tickets turned in daily are transferred onto the Emergency Equipment Use Invoice. Emergency Equipment Use Invoice is not used by Incident Management Teams that use a computerized system called ISUITE. Washington State Patrol

Office of the State Fire Marshal Emergency Equipment Use Invoice Indicate diesel or gas Thurston County Fire District #25 6943 Smelter Way NW Olympia, WA 98501 91-8143267 B-251 Lic# 34546C Ford F450 Type 6 Eng Washington State Patrol Mobilization Alpine Lane Fire Olympia Diesel

07 12 13 X X E2124 12:00 hrs Washington State Patrol Office of the State Fire Marshal Check-in All personnel must Check-in at the Incident. Provide at check-in for each apparatus: o Mobilization Manifest o Emergency Equipment Use Invoice o Equipment Shift Ticket (for travel) Career members

o Emergency Firefighter Time Report o CTR Volunteer members o Emergency Firefighter Time Report o CTR o WSP Waiver o W4 IMTs use different versions of a check-in form. This form is used to capture information for later entry into ISUITE. Washington State Patrol Office of the State Fire Marshal Mobilization Compensation 101 Muster and Time to Place Equipment back in service 2-hours paid to muster prior to departure. o This is time spent preparing for a

mobilization (loading equipment and taking an inventory, etc). o Time should be noted on CTR. o Equipment NOT paid for Muster actual travel time only. 1-hour paid for personnel to place equipment back in service upon arrival home. Washington State Patrol Office of the State Fire Marshal Mobilization Compensation 101 Travel Time Travel Time to and from a mobilization is limited to a 45 mph travel average. o Extenuating circumstances such as heavy traffic or road construction should be noted on the CTR.

Crew Swaps Travel to and from is only paid once per apparatus for the incident. o Replacement crews are not paid travel to the incident and replaced crews are not paid travel home. Washington State Patrol Office of the State Fire Marshal Mobilization Compensation 101 Morning Briefing STEN, STEN(T) and ENGB should attend morning briefings and are thus compensated. o Others may be paid IF REQUIRED to attend. o If remainder of crew is preparing the apparatus during briefing, it should be noted on the CTR.

o Breakfast is NOT compensable. o Apparatus are NOT compensated during briefings. Lunch Lunch is the only compensable meal. o Due to various agency rules, an Incident Management Team may require you to deduct a 30-minute lunch period on your CTR. Do Not Worry! The Mobilization Section will later adjust your time accordingly. Note on your CTR 1/2 hour compensable lunch

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    Festivals/Food/Celebrations - Manhattan New School

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