TSDS LEA Application Software Vendor Webinar - TSDS Unique ...

TSDS LEA Application Software Vendor Webinar - TSDS Unique ...

Simple Solution. Brighter Futures. TEXAS STUDENT DATA SYSTEM TEAL for TSDS and the TSDS Portal Course Agenda 2

What is TEAL? How to Request a TEAL Account How to Request Access to TSDS Applications

TSDS Portal Roles TEAL Service Accounts TEAL Auto Account Provisioning

TEAL Admin Access TSDS Portal TEAL Overview 3

TEAL 4 TEAL Texas Education Agency Login A single sign-on that provides users access to many

TEA applications Secure authentication ensures only authorized users can access the applications Users must first create a TEAL identity and then request account access to the specific applications needed

TEAL TSDS Portal TSDS Portal Roles 5 Requesting a TEAL ID 6 Requesting a TEAL User Account (TEAL ID) 7

To begin a request for a TEAL ID, the user must click the link on the TEAL login page. https://pryor.tea.state.tx.us/ TEAL User Profile 8 A TEAL ID is created when the user completes and submits the TEAL User Profile.

TEAL Login Page 9 https://pryor.tea.state.tx.us/ TEAL Security Questions 10 After initial log on to TEAL, the user must change their password, agree to assurances (every 30 days) and answer security questions:

The user must then request account access. TEAL Account Access and Approval Process 11 Once a TEAL ID is created, the user must request access to the specific TEA applications to which they need access

If a request for account access is not made within 60 days, the TEAL account is inactivated (the user will get email notification each day for 7 days before the inactivation occurs) Requests for account access must first be approved by the Organization Approver (Superintendent, ESC Director, or designated alternate; this also may be a Limited Approver) if no action is taken within 5 days the request is rerouted to the alternate approver (if the organization has one). If no action by the alternate within

5 days, the user gets an email notification & must resubmit the request. Once requests are approved at the organization level, they are routed to the TEA Service Approver for approval Requesting Access to TSDS Portal Applications 12

Requesting Access to Applications 13 The user must click on Apply for Access to initiate the account request process. Requesting Access to TSDS Applications 14 The user must select Request New Account

and then select TSDS Portal Add Access 15 The user must click on Add Access Add Access 16 The user must click on Add Access

Enter Employing Organization 17 The user must enter their Employing Organization and select the roles they need: Select TSDS Portal Roles 18 Select TSDS Portal Roles

19 Enter Additional Information 20 The user must enter additional information: Requested Organization (required for most TSDS

roles) Unique ID (required for LEA Dashboards roles) After the request is submitted, it is routed to all Approvers for organizations entered on this screen.

Manual studentGPS Dashboards Account Provisioning 21 studentGPS Dashboards users not set up via the automated account provisioning

process must enter their Unique ID as part of the request Notice the function to find a Unique ID Unique ID Lookup in TEAL 22

Unique ID Lookup in TEAL 23 TSDS Roles 24 TSDS Portal Roles 25

Role studentGPS Dashboards Description An LEA authorized TEAL role for access to the Dashboards. For each user, it is mapped to one of the 7 local Dashboards roles. Access to TSDS with this role must be approved by the LEA Superintendent or designee. May be requested through traditional TEAL process or the LEA may opt for automated provisioning. studentGPS

Dashboards Configurator A temporary LEA authorized role that allows the user to configure LEA goals and provision accounts for other LEA users. Must be selected with the studentGPS Dashboards User role. Corresponds to the local System Administrator role in the Dashboards usually for the LEA Dashboards or Data Steward. Access to TSDS with this role must be approved by the LEA Superintendent or designee and Approver enters the expiration date. ODS Campus Data An LEA authorized role for the scheduling and loading of campus data into the eScholar

Loader data warehouse. Targeted users: Campus Data Steward or Campus PEIMS Coordinator. ODS Data Loader An ESC/LEA authorized role for the scheduling and loading of LEA data into the eScholar data warehouse. Targeted users LEA: LEA PEIMS Coordinator and/or Data Steward; Targeted users ESC: Technical and/or PEIMS Champion. TSDS Portal Roles 26

Role Uniq-ID Campus Uniq-ID LEA Uniq-ID Search TIMS LEA Support TIMS ESC Support PEIMS Campus Submitter PEIMS Data Submitter PEIMS Data

Schedule/Promoter (LEA/ESC) Description An LEA authorized role providing search and update access to Unique ID at the campus level. An LEA authorized role providing search and update access to Unique ID at the LEA level. An authorized role providing search-only access to Unique ID at the statewide level. Role designed for LEA staff providing TSDS support for their own LEA. Access to TSDS with this role must be approved by the LEA Superintendent or designee.

Role designed for ESC staff providing TSDS support for one or more LEAs. Access to TSDS with this role must be approved by the LEA Superintendent or designee. An LEA authorized role providing the ability to load, validate and view PEIMS data and reports for campus level data to the PEIMS Data Mart. Targeted users: Campus Data Administrator. An ESC or LEA authorized role that will allow the user the ability to load, validate and view PEIMS data and reports. Targeted user LEA: PEIMS Steward; Targeted users ESC: Technical and/or PEIMS Champion. An ESC or LEA authorized role for scheduling and promoting of ESC, LEA and/or campus level data to the PEIMS Data Mart. Targeted users LEA: PEIMS Steward; Targeted users ESC: Technical and/or PEIMS Champion.

TSDS Portal Roles 27 Role PEIMS Data Completer PEIMS Data Approver (LEA/ESC) PEIMS Data

Accepter (ESC) FERPA Policy Admin Description An ESC or LEA authorized role of a user that can load, view, report, set as complete, and lock the data. Targeted user LEA: PEIMS Steward; Targeted user ESC: PEIMS Champion An ESC or LEA authorized role that will allow the user the ability to view reports and approve or reject a PEIMS data collection. Targeted users: Superintendent or ESC Executive Director An ESC authorized role that will allow the user the ability to view, run reports, and

approve or reject a PEIMS data collection. Targeted users: ESC Data Accepter An LEA authorized role providing the ability to configure FERPA policy through the TSDS solution. Targeted users: LEA/ESC FERPA administrator and Data Steward. ODS Data Loader Role 28 TIMS Support 29 TSDS Service Accounts

30 TSDS Service Accounts 31 TSDS has a web service available for Unique ID (optional) and secure FTP (sFTP) for the Data Transfer Utility (DTU) (required)

For security purposes, it is necessary to authenticate each time a user accesses the services by requiring a user name and password At least one user within the organization must be set up as a Service Account Manager (SAM) to manage service accounts for the organization

Each district, charter school, or other user organization must set up at least one service account for Unique ID and DTU if theyre going to use the above mentioned features Service account credentials are entered in the application that requires them Service Account Managers 32

These users manage service accounts for the organization. This includes the ability to: Request new service accounts Reset service account passwords (required yearly)

Delete service accounts Requesting Service Account Manager (SAM) Status 33

To request SAM status, the user must select Edit My Profile Requesting SAM Status 34 Click the Service Account Manager Status link. Requesting SAM Status

35 The user must click Request Service Account Manager Status Requesting SAM Status 36

In the Service Account Manager Details popup the user must enter the Organization for which they are requesting SAM status and click Submit: SAM Status Approval Process 37 Requests for SAM status must be approved

by the Organization Approver Managing Service Accounts 38 Once a user has SAM status, they can manage service accounts, by selecting Manage Service Accounts

Request Service Account 39 Click Request New Service Account Request Service Account 40

Select the application from the Application dropdown enter an Administration email address (optional) and click Submit: Request Service Account 41 A confirmation message is displayed:

Service Account Approval Process 42 Requests for Service Accounts are sent to the Organization Approver for approval

If approved, the user who submitted the request receives two separate email notifications (one with the service account user ID, and the other with the service account password) These credentials must be entered into the application that requires this access Resetting Service Account Passwords

43 Any user with SAM status can reset a password for a TSDS service account by checking the box associated with the service account, selecting Reset Password and clicking OK on the popup. When this action is performed, all service account managers for the organization receive an email with the new password for the web service. All software applications that were using the

previous password will not function until the new password is provided within the application. Deleting Service Accounts 44 Any user with SAM status can delete a service account by checking the box associated with the service account, selecting Reset Password and clicking OK on the popup.

The requestor and all service account managers are notified by email when a service account is deleted. Any software application that is using the web service credentials associated with a deleted service account will no longer be able to use the web service in its processing. Revoking SAM Status 45 Only Computer Access at TEA , or the user

with Service Account Manager status, can revoke that status (no one at the organization can revoke anothers SAM status) If it is necessary for an organization to terminate Service Account Manager status for a former employee or other user, the Organization Approver must contact Computer Access at [email protected]

How to Revoke SAM Status 46 A user with SAM status, may revoke it by: Clicking on Edit My Profile

Clicking on Service Account Manager Status How to Revoke SAM Status 47 Clicking Revoke Selected Status and clicking OK on the popup: TEAL Admin Access

69 ESC TEAL Admin Privileges 70 Access granted by TEA (cannot be requested in TEAL)

Users with this permission can perform various TEAL administrative functions including: Reset passwords Make minor updates to TEAL user email

addresses Restore users TEAL Admin Functions 71 Administration options are accessed via the left side navigation

Search & Select an Action 72 Reset Password 73 Restore User 74 Email Address Updates 75

TSDS Portal 76 TSDS Portal 77 Questions? 78

www.TexasStudentDataSystem. org

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