State of Minnesota Sample PowerPoint Template

State of Minnesota Sample PowerPoint Template

Minnesota Geospatial Advisory Council March 28, 2018 Welcome Introductions Approve agenda Approve December minutes Agenda Time

Topic 11:15 Approve Standards Committee revised charter 11:20 Approve committee and GAC work plans 11:35

Approve Parcel Data Transfer Standard and update to Address Point Standard 11:50 Policy and procedure for archiving geospatial data 12:10 Break, networking

12:40 Web Emergency Operations Center (EOC) update 12:50 National Agriculture Imagery Program licensing update 12:55 Sector reports: Tribal Government GIS; MetroGIS

1:15 Governors commendation award 1:20 Legislative update and MPA update 1:25

Updates on GAC priority projects and initiatives 1:45 3D Nation Elevation Requirements and Benefits Study 1:50 Announcements Agenda Item 2

Review and approve Standards Committee revised charter Agenda Item 3 Review and approve committee and GAC work plans Agenda Item 3 Committee 2017 Accomplishments and 2018 Work Plans 3D Geomatics Committee page 6

Emergency Preparedness Committee Outreach Committee page 16 Parcels and Land Records Committee Standards Committee page 11

page 21 page 19 Agenda Item 3 GAC 2017 Accomplishments and 2018 Work Plan Agenda Item 3 GAC 2017 Accomplishments 1. Approved the Minnesota Address Point Data Standard

2. Launched the new 3D Geomatics Committee 3. Launched emergency management damage assessment data standard subgroup 4. Sunsetted Digital Elevation & Hydrography Committees & Metadata Workgroup 5. Sent letter of support for an LCCMR proposal 6. Sent letters in support of the Geospatial Data Act 7. Presented to the Assoc. of Minnesota Emergency Managers 8. Panel presented at GIS/LIS Consortium Conference 9. Changed GAC sectors 10. Identified and prioritized statewide geospatial projects Agenda Item 3

GAC 2018 Work Plan 1. Approve a state parcel data transfer standard 2. Launch a group to identify and recommend policies and procedures for archiving and preserving historical geospatial data in Minnesota 3. Promote and facilitate progress on the statewide geospatial projects and initiatives identified by the GAC 4. Continue to increase outreach to the geospatial and related communities 5. Increase the outreach to and input from members of the geospatial community when defining GAC annual priorities 6. Identify and prioritize statewide geospatial projects

Agenda Item 4 Standards Committee Report: Address Point Data Standard v. 1.1 Proposal for Parcel Data Transfer Standard Geoffrey Maas, GISP Chair, Standards Committee MetroGIS Coordinator, Metropolitan Council Agenda Item 4

Standards Committee Maintenance Address Point Data Standard v. 1.1 Several attributes use the domain Yes, No, Unknown Standardized the field width from 7 characters to 10 characters Facilitates uniformity both within and across standards Agenda Item 4 Request for approval of the proposed

Minnesota Parcel Data Transfer Standard Agenda Item 4 Minnesota Parcel Data Transfer Standard >> Significant multi-year effort; >> Many individuals and agencies involved; >> Important geospatial resource; >> Parcel data = foundational dataset; Agenda Item 4

What does it contain? Alignment to other standards Agenda Item 4 What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements >> Area Elements >> Tax and Survey Elements

>> Ownership and Administration Elements >> PLSS Elements Agenda Item 4 What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements (17) >> Area Elements >> Tax and Survey Elements >> Ownership and Administration Elements

>> PLSS Elements Agenda Item 4 What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements (17) >> Area Elements (6) >> Tax and Survey Elements >> Ownership and Administration Elements >> PLSS Elements

Agenda Item 4 What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements (17) >> Area Elements (6) >> Tax and Survey Elements (57) >> Ownership and Administration Elements >> PLSS Elements

Agenda Item 4 What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements (17) >> Area Elements (6) >> Tax and Survey Elements (57) >> Ownership and Administration Elements (3) >> PLSS Elements Agenda Item 4

What does it contain? 90 attributes in 6 element categories: >> Identification Elements (2) >> Address Elements (17) >> Area Elements (6) >> Tax and Survey Elements (57) >> Ownership and Administration Elements (3) >> PLSS Elements (5) Agenda Item 4

Agenda Item 4 1998 Agenda Item 4 Brief Development History State-Level Development 1998 Land Records Modernization Committee Created by the Governors Council on Geographic Information

to promote the development of digital parcel data in Minnesota. Agenda Item 4 Origin of the Standard September 1999: Seven Metropolitan Counties By 2002: Standard set of attributes Metro Regional Parcel Dataset Agenda Item 4 Recognition of the importance of parcel data

2004 Foundation for Coordinated GIS: Minnesotas Spatial Infrastructure 2007 National Research Council National Land Parcel Data A Vision for the Future 2012 Business Plan for Statewide Parcel Data Integration Agenda Item 4

Data production 2008-2009: >> Many counties producing digital parcel data; >> State agencies requesting it from counties; Land Records Modernization Committee is tasked to make data exchange simpler; Changes name to Digital Cadastral Data Committee Agenda Item 4 Creation of first version of parcel standard 2008-2009: Digital Cadastral Data Committee

>> Leverage the existing Metro Parcel Standard >> Created first version of the standard Digital Cadastral Data Attribute Standard >> Discussed, refined and fine-tuned; >> Regional meetings to discuss the standard and methods of data exchange; Agenda Item 4 Review of first version of parcel standard 2010: Digital Cadastral Data Committee Digital Cadastral Data Attribute Standard (v. 1.0)

Sent to the Standards Committee on December 2, 2011 Public review period June 2012 January 2014 Agenda Item 4 Second version of the parcel standard 2014-2015: Parcels and Land Records Committee The Digital Cadastral Data Committee rebrands itself as the Parcels and Land Records Committee The parcel standard was revised with the input received from the June 2012-January 2014 review period, renamed the Parcel Data Transfer Standard (v. 2.0)

Agenda Item 4 Formal public review period 2016-2017: The modified Parcel Data Transfer Standard (v. 2.0) was submitted to the Standards Committee, approved for another round of public review October 2016 January 2017: 90-day public review period All stakeholder input documented and published Agenda Item 4

Public Review Contacts (2016-2018): City, County, Regional, State, Tribal, Federal GIS and Survey professionals Private, Non-profit, Academic Interests Minnesota Association of Assessing Officers eCRV Working Group (Dept. of Revenue) Agenda Item 4 The Freeze February 2017:

Parcels and Land Records Committee and Standards Committee review the stakeholder input Parcels and Land Records Committee freezes action on the Parcel Data Transfer Standard until the completion of the Address Point Data Standard Informal input on Parcel Data Transfer Standard during 2017 Agenda Item 4 Alignment with Address Point Data Standard December 2017: Address Point Data Standard is adopted on 12/6/2017

Parcel Data Transfer Standard is aligned with it; Further minor revisions and modifications January February 2018: Version 3.2 of the Parcel Data Transfer Standard out for a 30-day public review period Agenda Item 4 Final Public Review February 2018:

>> Public comments on v. 3.2 collected and published February 26, 2018: >> Standards Committee reviews stakeholder input; >> Very minor refinements, corrections, alignments; >> Approved the Parcel Data Transfer Standard; >> Recommends it to the GAC for adoption; Agenda Item 4 Proposed Parcel Data Transfer Standard

Agenda Item 4 Request from the Standards Committee and Parcels and Land Records Committee to the Geospatial Advisory Council to approve the proposed Parcel Data Transfer Standard Agenda Item 5

Policy and procedure for archiving geospatial data Ryan Mattke Archiving Minnesota Geospatial Data Ryan Mattke John R. Borchert Map Library Definitions

Historical (Old) Data Parcels Survey Info Aerial Imagery Utilities

Permits (right-of-way, ordinance, utility, etc.) Construction Plans Easements, Openings, Vacations Maps (street, parks, natural resources, transit, etc.) Field Books and/or notes Why archive? Why now?

Historical versions are useful to: Researchers, Planners, Historians, Genealogists, Surveyors, curious residents Open Data Initiatives Data Rescue Initiatives Preserving at-risk data

Why archive? Why now? Reaching a Tipping Point Many areas have been born-digital (as GIS data, rather than paper maps) for 10-12 years Big Ten Geospatial Data Project

Collaboration between 12 institutions in nine states We can use this as a model of distributed work Why archive? Why now? Minnesota Digital Library Aggregates, and facilitates access to, digital objects from 187 participating historical societies, special archives, libraries and other organizations.

Once objects are in one place, archiving and preservation is that much easier University of Minnesota Libraries UMN University Libraries Library Administration is receptive to the idea of archiving this data Map Library is already de facto archive for aerial photographs and many state-produced paper maps

University of Minnesota Libraries Data Management & Curation Expertise Documented curation procedures for different type of data (including geospatial) https://www.lib.umn.edu/datamanagement/archiving Data Repository for the University of Minnesota

Repository that enables access, discovery, reuse, citation, and fulfills grant requirements https://conservancy.umn.edu/handle/11299/166578 Minnesota State Archivist Had a conversation with Shawn Rounds (in 2015)

State Archivist has a handful of geospatial data sets, but does not generally collect data Since most/all geospatial data created by government agencies in MN is not directly related to the business of government, it would be out of scope for archiving with the State Archivist As long as MnGeo and other major players are involved in the conversation, the State Archivist is fine with any decisions made Example: Land Use data

GIS data existed for Twin Cities historical land use Created by the Met Council Available via MN Geospatial Commons (previously available through MetroGIS DataFinder) Faculty member in Civil Engineering needed earlier data

Hired a graduate student to digitize data for 1958, 1968, and 1978 from paper maps Data has been downloaded 230 times in the past four years Questions to Ponder Data Curation and Retention

Who decides what is kept? How is that decision made? Funding? Legal issues? Questions to Ponder Documented Agreement Legislative action? Administrative action? Action

Possible Plan Form a Working Group? Recommendation by the end of the year? Break - Networking Agenda Item 7 Web Emergency Operations Center (EOC) update David Bendickson Minnesota Homeland Security and Emergency Management

WebEOC 8.4 Implementation David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] Prior to HSEMs implementation, there was a mix of systems being used: WebEOC: Hennepin County DLAN (Disaster Local Area Network): HSEM

Knowledge Center: HSEM Regions 2 & 6 HSEM REP used a separate stand alone system WebEOC is used by: 45 states Nuclear Generating Power Industry All FEMA Regions (Minnesota in FEMA Region V) Funding Sources: REP General Fund Grant Money David L Bendickson

MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] WebEOC incidents are accessible by permission Significant Events are created by HSEM, are visible statewide There will be a county/tribe/City (of first class) section. Incidents/events created by the County/Tribe/City are only visible at their level and the state level. For Example, if Dakota County creates an incident, it will be visible by Dakota County officials and HSEM. MNVOAD, other state

agencies, and surrounding counties would not see the Dakota County Incident. Users can log into different incidents. David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] WebEOC will be able share information from: iCAROL: Crisis Referral and Helpline Software

Damage Assessment Tool (In development) Damage Declarations Director Update David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] WebEOC Damage Assessment Tool One of the biggest technology changes for how HSEM conducts

business Currently being tweaked Uses Lat/Long (DD) Previously people impacted by storms had multiple damage assessments State, Local, MNVOAD This will allow a single damage assessment and multiple agencies will be able to share information. It will allow information to be received and processed faster When an incident happens in a jurisdiction, the county/tribe/city can request activation keys. HSEM will have a

quick idea of the extent of the damage based on how many keys are requested. Each jurisdiction has 5 users. If a user is offline (no network capability), they can store data and dump it into WebEOC once internet is restored. David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] Details on training will be released by HSEM upon completion of the hiring process.

Beta Testing/training occurred at the SEOC during SB LII. This is a living system, the first disaster will be the first real test. WebEOC Leadership Team: John Moore, Recovery and Mitigation Branch Director [email protected] 651-201-7453 Jacob Beauregard, Mutual Aid and Logistics Coordinator [email protected] (651)201-7474 Chad Hanson, REP WebEOC Administrator [email protected]

651-201-7423 TBD (Interview Process Ongoing) All Hazards WebEOC Administer David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] For more information: Jacob Beauregard, Mutual Aid and Logistics Coordinator

WebEOC Program Manager [email protected] (651)201-7474 David L Bendickson MN National Guard Emergency Management Program Coordinator 651-268-8887 [email protected] Agenda Item 8 NAIP Imagery Licensing update

Dan Ross NAIP National Agriculture Imagery Program (NAIP) program is considering moving to a licensed model. If FSA does move to that model, it will likely have a significant impact on the availability of imagery for Minnesota. Why a potential move? Cost-saving measure Cost-share partners have been $3.1M short over the past few years Removing NAIP from the public domain will have impacts to other agencies

Licensed data cannot be shared with other departments or the public NAIP NSGIC Midyear Meeting Salt Lake Facilitated Session Outcomes will be shared Survey of states National Imagery Summit May 22-23rd Washington DC. Looking for Input from state and local government NAIP discussion will be a key component

NSGIC will attend along with 3 states Agenda Item 9 Sector report: Tribal Government GIS Scott Abel Agenda Item 9 Sector report:

MetroGIS David Brandt Agenda Item 10 Governors geospatial commendation award Nancy Rader Agenda Item 11 Nominations for Governors Geospatial Commendation awards

Awards from the Governors office for activities that exemplify the use of GIS to improve services within Minnesota. Governors Commendation Award Criteria (same as the councils guiding principles): Promote effective investments in geospatial information Promote geospatial information as a shared public resource Support the establishment and use of geospatial standards and guidelines Champion collaboration among geospatial practitioners and related stakeholders Educate and inform policymakers related to the value and use of geospatial technology

Provide a forum for ideas and issues to be shared and acted upon by the geospatial community Encourage geospatial education at all levels Governors Commendation Award Standards are high; award is not always given Council Awards Committee evaluates the nominations and makes recommendations to advise the CGIO, CIO, and Governors Office Work done in June, mostly by email Volunteers needed for this years committee

Deadline for nominations: May 29 More info: www.mngeo.state.mn.us/awards/gov_commendations/ How to nominate a project Past winners Agenda Item 11 Legislative update and MPA update Dan Ross and Mike Dolbow

Agenda Item 11- Legislative Update Minnesota No specific geospatial legislation Some related to tracking opioids NSGIC Digital Coast Act Fund NOAAs Digital Coast Program (ROI of 250%) NG911 Act Endorse nationwide deployment of NG911 over 10 years

Provisions related to federal funding (but no specific amounts) 3DEP Authorization & Appropriations Agenda Item 12 Updates on GAC priority projects and initiatives Mark Kotz Agenda Item 12 GAC Rank

1 2 3 4 5 6 7 8 9 10 11

12 13 Project or Initiative Description All Data Free and Open Image Service - Sustain Address Points Data Street Centerline Data Image Service Enhancements Archiving Policy/Procedure Parcel Data

Updated & Aligned Boundary Data Image Service Dozens of Years EM Damage Assess Data Standard LiDAR data and related standards Basemap Services Parks and Trails Data Standard Status Active Active Active

Active Active Proposed Active Proposed Active Active Active Active Active

Project Owner Len Kne Mike Dolbow Mike Dolbow Ryan Mattke George Meyer Preston Dowell Mike Dolbow Champion

Dan Ross Dan Ross Dan Ross Dan Ross Dan Ross many Dan Ross Brad Anderson, Cory Richter

Gerry Sjerven Sonia Dickerson Jim Bunning Dan Ross Dan Ross Agenda Item 12 Image Service Sustainability: Group members (right) established at one point; need a project manager or

more committed owner Robert Bigelow Matt McGuire Jeff Bloomquist Ryan Mattke Mike Dolbow

Joe Sapletal Image Service Improvements: Pete Jenkins Alison Slaats Dennis Kepler

Annette Theroux Steve Kloiber Zeb Thomas HTTPS available at https://imageserver.gisdata.mn.gov/ Currently investigating Web Mercator via 102100

Agenda Item 13 3D Nation Elevation Requirements and Benefits Study Gerry Sjerven and Dan Ross 3D Nation Elevation Requirements and Benefits Study What is the 3D Nation Elevation Requirements and Benefits Study? The 3D Nation Study will: 1. Document and refine the requirements and benefits of the wide range of mission critical needs that depend on 3D elevation data to inform policy, regulation, scientific

research, and management decisions. 2. Identify mission critical needs 3. Provide the ability to assess new acquisition technologies against user requirements 4. Identify the tradeoffs between different approaches 5. Help to plan for the next round of 3DEP The 3D Nation Study builds on the original NEEA We are here Agenda Item 14

Announcements or other business Thank you! Next meeting is Wednesday, May 30, 2018

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