Spotlight on Word Processing

Spotlight on Word Processing

Spotlight on Word Processing Chapter 4: Documents Chapter 4 Spotlight on Word Processing 1 Objectives Learn the parts of a personal business letter Format a personal business letter Change the margins Use the Print Preview function Format a one-page report

Chapter 4 Spotlight on Word Processing 2 Objectives (continued) Insert a cover page Add a page number Create a citation for a book Create a citation for a Web site Insert a bibliography Chapter 4

Spotlight on Word Processing 3 CLASSWORK-THURS. TIMEWRITINGS-COMPLETE 2NO. 2 SAVE IT INTRODUCE CH. 4 READ PAGE 63 INTRO. WRITE CH. 4 VOCABULARYSEE WORDS IN POWERPOINT SLIDE-UNDER WED. CLASSWORK IN BLACKBOARD WRITE SUMMARY FROM POWERPOINTLAST 2 SLIDES Chapter 4 4

CLASSWORK-DAILY AGENDA-DAY 1-MONDAYCOMPLETE TUES. 1) Students will write and type a Business Letter to their favorite teacher See Handout or on page 72- Now You Try It. in Spotlight on Word Processing Book. Save as: favorite teacher business letterFINISH FOR HOMEWORKDUE THURSDAY. 2)BEGIN LESSON 4.2TYPING REPORTS PAGE 73-77

3)IF TIME PERMITS: Students will type Business Letters from Homework Handout or Century 21 Keyboarding Book pages 70 , (Block Style and Mixed Punctuation) save as: business letter Chapter 2 5 CLASSWORK-TUES-FEB. 11TH COMPLETE BUSINESS REPORT LESSON 4-2 PAGES 73-77 LESSON 4.3 TYPE CITATIONS AND

BIBLIOGRAPHY PAGES 7883 CONTINUE MICRO-TYPE Chapter 2 6 CLASSWORK Wed. FEB. 12TH COMPLETE HANDOUT STUDY QUESTIONS ON BACK.DO NOT WRITE ON HANDOUT COMPLETE REVIEW WHAT DO YOU KNOW ON PAGES 84 AND 85

IF TIME, FINISH MAKE-UP WORK FROM WED. LESSON 4-3 Chapter 2 7 CLASSWORK-THURS. FEB. 13TH DO 2 TIMEWRITING NO. 32 TIMES GO TO CANVAS-TAKE TEST-CH. 4 TEST WORK ON MICROTYPE SKILLBUILDER LESSONS UP TO LESSON ____

Chapter 2 8 Vocabulary Bibliography Block style Body Closing Hyperlink Inside address Letterhead Margins Mixed punctuation Modified-block style

Open punctuation Personal business letter Plagiarism Return address Salutation Sender Chapter 4 Spotlight on Word Processing 9 Writing a Personal Business Letter

Many times letters written from companies are printed on letterhead. Letterhead is paper preprinted with company logo and contact information. Individuals use personal business letters since most dont have their own letterhead. In a block style letter, all items line up at the left margin. Chapter 4 Spotlight on Word Processing 10 Writing a Personal Business

Letter (continued) In a modified-block style letter, the paragraphs are indented, and the date and the closing block start at the center. Open punctuation does not have any punctuation after the salutation or the closing. Mixed punctuation has a colon after the salutation and a comma after the closing. Chapter 4 Spotlight on Word Processing 11 Formatting the Body of the

Letter The body of the letter is the major part that includes the message. Text word wraps at the end of the lines. Do not indent any paragraphs. Chapter 4 Spotlight on Word Processing 12 Formatting the Closing of the Letter The closing ends the letter. The most common closing is Sincerely.

The return address is the address of the person sending the letter. Press Enter four times after the closing to allow the sender to sign his/her name. Chapter 4 Spotlight on Word Processing 13 Changing the Margins The margins are the distance between the text and the edges of the paper. Default margins are 1-inch on all four sides (top, bottom, left, and right).

Microsoft Word has a variety of margin settings. Chapter 4 Spotlight on Word Processing 14 Viewing the Document with Print Preview Print preview allows you to see what the document will look like when it is printed. A letter should have approximately the same amount of white space above and below the letter. Close the Print Preview to return to the

document. Chapter 4 Spotlight on Word Processing 15 Finishing Steps Spell check the document. Do not add a header since your name already appears at the bottom. Print the letter. Using a blue or black pen, sign your name below the word "Sincerely."

Chapter 4 Spotlight on Word Processing 16 Keying the Report Copying someone elses words and claiming them to be your own is plagiarism. The title is typed in all capital letters. Formatted with 1-inch margins. Report is double-spaced. The first line of the paragraphs is indented. Chapter 4

Spotlight on Word Processing 17 Double-Spacing the Report Select all text. Click the Line Spacing button on the Home Ribbon. Choose 2.0 for double spacing. Holding Ctrl and pressing the number 2 will also double space. Chapter 4 Spotlight on Word Processing

18 Adding a Cover Page New feature in Word 2007. Variety of cover page designs available. Automatically inserted before the text of the report. Chapter 4 Spotlight on Word Processing 19 Numbering the Pages

When page numbering is turned on, all pages will automatically be numbered. Click the Page Number button on the Insert Ribbon. Variety of page numbering placement options available. Chapter 4 Spotlight on Word Processing 20 Adding a Header, Saving, and Printing Click the Header button on the Insert Ribbon.

Save the file. Use the Print Preview feature to check the layout. Students files may vary depending on the cover page and header chosen. Chapter 4 Spotlight on Word Processing 21 Creating a Citation for a Book A bibliography gives credit to the authors whose ideas we used.

MLA style is most commonly used in middle schools and high schools. Word 2007 formats the bibliography entries. Click the Insert Citation button on the References Ribbon. Click Add New Source. Key the specifics for the entry into the correct fields. Chapter 4 Spotlight on Word Processing 22 Creating a Citation for a Web

Site Click the Insert Citation button on the References Ribbon. A Web site citation includes the author and name of the web page. A citation for a Web site also includes the URL and the date accessed. Chapter 4 Spotlight on Word Processing 23 Adding the Bibliography A bibliography is found at the end of the report.

Hold Ctrl and press End to get to the very end of the report. Click the Bibliography button on the References Ribbon. You can create either a Works Cited or Bibliography page. Chapter 4 Spotlight on Word Processing 24 Adding a Header, Saving, and Printing Spell check.

Preview the document using Print Preview. Print the document. Chapter 4 Spotlight on Word Processing 25 Summary

Businesses print their correspondence on letterhead to identify their name and contact information. When a person types a letter on plain paper, it is called a personal business letter. In a block style letter, all text lines up at the left. Open punctuation means that there is no punctuation after the salutation or the closing. The most commonly used closing is Sincerely. Chapter 4 Spotlight on Word Processing 26

Summary (continued) The default margins are 1 inch on all sides of the paper. Reports are often double-spaced with the first line of every paragraph indented. A bibliography gives credit to the person(s) whose research you used in writing your report. MLA style is most commonly used in middle and

high schools to create citations. Chapter 4 Spotlight on Word Processing 27

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