Federal Fund Exchange Training What is the Federal
Federal Fund Exchange Training What is the Federal Fund Exchange? This is a voluntary program in which a Local Public Agency can trade its federal obligation authority with KDOT
or another local agency in exchange for state funds. State funds are paid on a reimbursement basis as the LPA incurs costs. What Are the Benefits of the Fund Exchange?
Eliminates costly and time-consuming requirements of federal-aid projects. Reduced environmental documentation Plans development to meet local needs Inspection to meet local needs Avoid many restrictive federal provisions
Buy America Davis-Bacon DBE
Uniform Act Pipe Policy What Are the Benefits of the Fund Exchange? More flexibility in selection of projects Projects can be on non-federal aid routes Bridges dont have to meet eligibility requirements
Much wider range of scopes allowed Transportation Project Road construction, reconstruction, rehabilitation Pavement preservation (overlay, mill/overlay, chip/seal, pvt. patching, crack sealing) Purchase of aggregate used exclusively on a
Low-water crossing Transportation Project Erosion protection in ditches or around drainage structures. Const. of sidewalks, ADA ramps, pedestrian signals. Construction of trails.
Curb & Gutter repair or replacement. Storm sewer repairs. Allowable Use of State Funds All phases of project are eligible. LPA determines procedures, criteria and standards. Must meet applicable laws, regulations, accepted
engineering practices. Funds must be requested prior to September 15 of Federal Fiscal Year they were made available. Current Fed.-Aid Process Federal funds are made available to KDOT
through FHWA. FHWA KDOT shares a portion of federal funds with cities and counties.
How the Fund Exchange Works Federal funds are made available to KDOT through FHWA. FHWA KDOT shares a portion of
federal funds with cities and counties. KDOT KDOT agrees to provide LPA $0.75 state funds per $1.00 fed. In 2018 with rate to be
determined annually by the Secretary of Transportation City/County LPA requests KDOT exchange funds.
How the Fund Exchange Works KDOT reimburses LPA up to maximum amount of total exchange. KDOT City/County
LPA submits request for reimbursement to KDOT along with appropriate documentation of expenditure. LPA lets/administers project(s) themselves and pays contractor/suppliers. Fed. Funds Available for Exchange
5-Year Plan funds (STP Limitation) Counties: $31.1 million (FFY 2018) Cities: $11.6 million (FFY 2018) Minus Federal-Aid Local Bridge Program. Approx. $8 million annually. Minus Local Bridge Inspection Compliance Effort.
Approx. $5 million annually. Through 2022. Implementation Plan Beginning Fall 2010 Federal Fiscal Year 2011. All counties Cities over 5,000 not in metro area.
5-Year Plan Letter No longer 5-year plan update Letter will: Tell you how many fed $ available for year Give you option of either programming fed-aid project or requesting exchange. Provide deadline for informing us of decision.
What do I need to do to exchange my federal funds? Understand the Rules Request is submitted to KDOT, now what?
KDOT reviews request, determines if projects meet program requirements Reimbursement Process Statutes, Regulations &
Engineering Practices When do I need to hire an engineer? A Study of the Duties of a County Engineer in the State of Kansas By: Thomas Mulinazzi, KU Chaitanya Gampa, KU
Eugene Russell, KSU http://www.kutc.ku.edu/pdffiles/Duties%20of%20an%20Engineer.pdf http://www.kutc.ku.edu/pdffiles/Duties%20of%20an%20Engineer.pdf Work Requiring Engineer
Establishing design standards Roadway and crossroad culvert design Bridge (structural) design Sizing crossroad culverts and bridges Determining needed repairs on bridges & culverts Bridge inspection & load rating Drainage and flooding studies Computing drainage areas and runoff rates
Work Requiring Engineer Prepare state & federal permit applications
Prepare construction specifications Construction Inspection Traffic control/signage design and review Work That Does Not Require Engineer
Project cost estimates Right of way acquisition Utility relocations Advertisement and contract administration
Manage project for LPA Maintenance type projects Work That Does Not Require Engineer Pavement preservation w/o geometric, safety, drainage or other changes Overlay, mill/overlay Chip and seal
Pavement patching Crack sealing Placement of aggregate Replace deteriorated curb & gutter Storm sewer repair to restore function Installation of erosion protection measures in ditch or at drainage structure outlet
K.S.A. 68-1105 Estimates, plans and specifications for bridges and culverts; employment of engineer. Whenever the board of county commissioners . . . Deem it necessary to repair any county bridge or culvert it shall . . . direct the county engineer to prepare complete plans for the same, . . . Provided, that the board may employ an engineer to
act in conjunction with the county engineer in preparing plans, specifications, estimates, and in superintending the construction of any bridge or culvert work: Provided, however, That no engineer shall be employed by the board to furnish or to prepare plans, specifications or estimates for any county or township bridge or culvert work, or to supervise the construction of any such work, who is in the employ of or represents any bridge company, bridge firm, or bridge contractor. . .
Design Criteria General Road Design AASHTO, NACE, APWA Depends on scope of work Bridge Design AASHTO
Bridges NBI All bridges on public roads must be inspected. New or altered bridge must be on inventory in 180 days. Surveying
Minimum Standards for the Practice of Land Surveying (K.A.R. 66-12-1) http://www.accesskansas.org/ksbtp/KAR66-12-1.html Statutes regarding survey practices and protection of cornerstones and monuments Environmental - Permits
NEPA documentation not required Permits may be needed Division of Water Resources Corps of Engineers NPDES Others? Contracts
Method of contracting shall meet appropriate Kansas statutory requirements and procedures. Work with your attorney or counselor. Questions?
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