Acquisition Process PRE SOLICITATION Requirements Definition SOLICITATION Requests

Acquisition Process PRE SOLICITATION Requirements Definition SOLICITATION Requests

Acquisition Process
PRE
SOLICITATION
Requirements
Definition

SOLICITATION
Requests for
Proposals

Acquisition
Strategy

Evaluation
Phase

Requirements
Definition

Requirements
Definition
Customer Requirements
Assist customer with
requirement
identification that
meets governments
minimum needs

Market Research
Perform market research
to determine
commerciality,
availability, affordability
and options
Perform sources sought
as needed

Panel (over $5M)
Acquisition Plan
Source Selection
Delegation
Source Selection Plan
Synopsis

Requirements
Definition

Acquisition
Strategy

Receipt
Evaluation
of
Proposals

Request for
Proposals

Discussions
(if required)

Requirements
Definition

Source
Selection
Decision

Identify Deficiencies
Identify Strengths
Weaknesses and Risks
Score Proposals
Brief SSA

.

Acquisition
Strategy

Competitive Range Determination

Acquisition
Strategy

Receipt Evaluation
of
Proposals

Acquisition
Strategy

Request for
Proposals

Approve Contract
Send out notifications
Announce Award
Debrief Unsuccessful Offerors

Evaluation
Phase

Evaluation
Phase

Proposal Analysis
Report
Price Evaluation
Report
Brief Source
Selection Authority
Decision Document

Request for
Proposals

Discussions
(if required)

Final
Proposal
Revisions

Clarification Requests (CRs)
Deficiency Reports (DRs)
Responses to CRs and DRs
Face to Face Discussions
Proposal Updates

Evaluation
Phase

Source
Selection
Decision
Proposal Analysis
Report
Price Evaluation
Report
Brief Source
Selection Authority
Decision Document

Post Award

Step 5 Contract Award
Requirements
Definition

Request for
Proposals

Step 4 Alt 2 (with discussions)

Evaluation
Phase

Final
Proposal
Revisions

Good contracting is
essential to a good
program
Bad contracting can ruin
a good program
Good contracting cannot
save a poorly defined,
planned, or funded
program

Key Principles
Evaluate in strict accordance with RFP criteria
Modify RFP if necessary
Evaluate proposals against standards, not each other
Avoid technical leveling or transfusion
Achieve understanding and resolve issues
Protect all source selection data

Contract Formulation
Contract Form
Clauses
Work Statements
Specifications
Delivery Schedule
Payment Terms

Step 4 Alt 1 (without discussions)
Requirements
Definition

Develop contract which
defines relationship
between Government and
Contractor
Contract must capture
entire scope of program
and define responsibilities
Acquisition must consider
small business participation
for all contracts expected
to exceed $2,500

Step 4 Evaluation Phase

Request for
Proposals

Competition Rules
Proposal Preparation
Instructions
Evaluation Criteria
Basis of Award

Acquisition
Strategy

Acquisition Strategy

SOW / SOO
Help customer develop
proper work statement
tailored to services
(commercial /
Performance-based),
commodities or
construction

Step 3 - Request for Proposal
Acquisition
Strategy

Contract
Award

Step 2 - Acquisition Strategy

Step 1 - Requirements Definition

Requirements
Definition

SOURCE
SELECTION

Contract
Award

Debrief
Notification of award:
- within 3 days
Debrief: verbal/written
- within 5 days

Protest
Determination
Performance
Before or After Award
Type: Award or Size
suspended
Resolution:
Authority: Agency or GAO
Timing: Within 10 days of
- Agency: 35 days
- GAO: 100 days
award or 5 days after debrief
Protest

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