CAPACITY BUILDING: Strengthening Cultural Competency in Beacon Pre-proposal
CAPACITY BUILDING: Strengthening Cultural Competency in Beacon Pre-proposal Conference August 21th, 2017 2:00PM Welcome & Agenda Welcome! - Keith RFP Timeline, Requirements and Proposal Submission Keith Overview of Beacon Wanda
About Capacity Building and RFP Content Area- Meryl Post Award Requirements- Keith Question and Answer - Everyone 2 About DYCD Mission: The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Vision: DYCD strives to improve the quality of life of New Yorkers by collaborating with local organizations and
investing in the talents and assets of our communities to help them develop, grow and thrive. Empowering individuals, Strengthening Families. Investing in Communities 3 RFP Timeline Proposal Due Date: September 15, 2017 at 2:00PM Award Announcement: Fall of 2017 Anticipated start date: January 1, 2018 Questions: Must be received by September 8, 2017 [email protected]
4 PROPOSING IN HHS ACCELERATOR The HHS Accelerator System was launched to simplify and improve the competitive contract process for Health and Human Service providers. Need Help? Contact: [email protected] 5 Agencies publish all Request for Proposals (RFP) Documents in the HHS Accelerator System. Prequalified providers approved for relevant Services are Eligible to Propose and can submit
proposal(s) after RFPs are released. Providers must submit proposals through the HHS Accelerator System by the proposal due date and time (2 pm). Beacon Programs Wanda Ascherl, Senior Program Director Youth Services Beacon Community Center Beacons represent a unique convergence of youth and community development, aiming, in particular, to keep youth out of harms way while simultaneously strengthening local communities through an integrated range of services, provided in an educational environment, and tailored to community needs. Program Goals
Promote positive development by providing safe environments, supportive relationships, high expectations, family engagement and intergenerational activities. Trusted, neighborhood hub that helps community members access services, strengthens community bonds, and fosters a sense of belonging. Provide opportunities for all participants to develop skills, increase personal and family well being. Strengthen community life by expanding partnerships, tapping into Citys resources, encouraging residents to participate in neighborhood activities and connecting community resources to the Beacon. Support student engagement in school, including among students with chronic absenteeism.
Ensure participants and community members are viewed as potential contributors to the Beacon and the community, are enlisted to help identify local needs, and engaged in the ongoing development of Beacon programs. Program Expectations: Approach 1. Strength-based Frameworks: a. Positive Youth Development (PYD) b. Social and Emotional Learning (SEL) c. Youth Leadership 2. Safe, Welcoming and Inclusive Environment The contractor would have protocols for staff behavior and effective training and supervision to ensure the environment is friendly and supportive and everyone is treated with dignity and respect, starting from the very first encounter with program staff. 3. Family Engagement Family engagement comprises three critical elements: Communication (i.e., strong and positive family interactions); Participation (i.e., families access the services they need); and
Mutually-beneficial partnerships (i.e., family members assume leadership roles and take shared responsibility for outcomes). Annual Target Population/Service Levels Age Category Activity Type Number Enrollment Criterion Youth, under 22 years Drop-In and planned activities 600 3 Visits Adults 22 years and older Drop-In and planned
activities 100 1 Visit Adults and Youth, any age Community Events 500 1 Event Total *1,200 Of the 600 youth under 22 years, DYCD expects Beacons to enroll at least 100 elementary, 100 middle school students and 100 high school-age youth.
Adult Services: Services would reflect their specific needs and interests. Please note: The 1,200 are annual enrollment requirements and inclusive of Summer and School Year services. Target Population/Service Levels: School Year Dosage School Year Intensive Participation Levels - 200 Requirements Target 200 Total 80% # Middle (6-8) Hours of Beacon activity 150 hours per
participant per school year # High School Age (9 -12) and out of school youth through age 21 Hours of Beacon activity 100 hours per participant per school year # Grade/Age Elementary (K-5) Measure Average Daily Attendance
School Year (36 Weeks) Minimum Hours per Week 42 hours over 6 days (MonFri and Sat or Sun) Operating Schedule Weekdays Start: End of the school day End: No later than 10pm Weekends To be negotiated with host school Total School Year Operating Hours 1,512 New Beacon Sites School
The Dr. Emmett W. Bassett School Address Community District Contractor 1075 Pugsley Avenue Bronx, NY 10472 Bronx 9 Team First, Inc. The Metropolitan Soundview High School 1300 Boynton Avenue Bronx, NY 10472 Bronx 9 Childrens Arts & Science Workshops, Inc.
PS 264 371 89th Street Bay Ridge Elementary School for the Arts Brooklyn, NY 11209 Brooklyn 10 Sports and Arts in School Foundation, Inc. PS 247 7000 21st Avenue Brooklyn, NY 11204 Brooklyn 11 NIA Community Services Network, Inc. PS 164 Caesar Rodney 4211 14th Avenue Brooklyn, NY 11219
Brooklyn 12 Church Avenue Merchants Block Association, Inc. (CAMBA) PS 179 Kensington 202 Avenue C Brooklyn, NY 11218 Brooklyn 12 NIA Community Services Network, Inc. PS 6 Norma Adams Clemons Academy 43 Snyder Avenue Brooklyn, NY 11226 Brooklyn 14 Research Foundation of the City
University of New York The Woodside Community School 39-07 57th Street Queens, NY 11377 Queens 2 Woodside on the Move, Inc. The Childrens Lab School 45-45 42nd Street Sunnyside, NY 11104 Queens 2 Sunnyside Community Services, Inc. PS 14 The Fairview School 107-01 Otis Avenue Corona, NY 11368
Queens 4 Sports and Arts in School Foundation, Inc. PS 054 Hillside 86-02 127th Street Queens, NY 11418 Queens 9 Young Mens Christian Association of Greater New York Meryl M. Jones, Assistant Commissioner, Capacity Building and Professional Development CAPACITY BUILDING/ RFP CONTENT AREA 12 DYCD CAPACITY BUILDING & PROFESSIONAL DEVELOPMENT
How does DYCD define capacity building? Capacity building is as any activity, such as strategic planning, board development, or improvements in program practices or technology, that increases an organizations program outcomes or sustainability. 13 Capacity Building Mission The mission of the Capacity Building unit is to strengthen the capacity of DYCD-funded community-based organizations to ensure that youth and families receive high quality, effective services The population eligible to receive services are all DYCD- funded organizations The population targeted to receive intensive services are DYCDfunded organizations ready, willing and able to benefit from capacity-building services 14 Capacity Building Goals
15 Increase nonprofit ability to achieve positive outcomes for youth, adults, families, and communities. To support organizational development and continuous quality improvement through the adoption of exemplary management practices and data-informed decision-making. About DYCD Capacity Building Types of Capacity Building supported: Coaching Consulting Training Conferences Publications Also facilitates: Family Development Training & Credentialing (FDC) Training Cultivating Curiosity initiatives College-based Partnerships Training to various DYCD units
16 DYCD Capacity Building Strategies Incorporating Adult Learning Principles Increased focus on multiple-level staff support Peer-learning experiences Strategic Partnerships Integration of adult learning principles Sector and sub-sector support Neighborhood based support 17 RFP CONTENT AREA AND TA COMPETITION 18 DYCD CAPACITY BUILDING & PROFESSIONAL DEVELOPMENT TA Competition Cultural Competence The National Council for Cultural Competence (NCCC) states that culturally
competent organizations: (1) Have a defined set of values and principles and demonstrate behaviors, attitudes, policies, and structures that enable them to work effectively crossculturally. (2) Have the capacity to (a) value diversity, (b) conduct self-assessment, (c) manage the dynamics of difference, (d) acquire and institutionalize cultural knowledge, and (e) adapt to diversity and the cultural contexts of communities they serve. (3) Incorporate the above in all aspects of policy-making, administration, practice, and service delivery and systematically involve consumers, families, and communities. (https://nccc.georgetown.edu/foundations/frameworks.html) 19 DYCD CAPACITY BUILDING & PROFESSIONAL DEVELOPMENT Cultural Competence Capacity building funded through this RFP would be designed to strengthen selected Beacon programs in the area of cultural competence. The fundamental purpose would be to increase the capacity of community-based organizations to deliver services in a manner that welcomes, recognizes, embraces, and appropriately responds to the cultural characteristics of a diverse population. Interventions would be directed toward managerial, supervisory, and frontline program staff. The selected contractor would: provide capacity building support and professional development in the area of cultural competence to the eleven newly funded Beacon programs. engage in stages of capacity building work over the course of the contract, including an assessment of the overall needs
of the eleven Beacons, implementation of strategies to address those needs, and an evaluation of the success of the interventions. develop a strategic two and a half year plan to guide the capacity building work. The overall intent of the capacity building efforts would be to shift the climate of each organization toward a more sensitive, competent, and holistic approach to providing services to participants who embody many diverse characteristics . 20 DYCD CAPACITY BUILDING & PROFESSIONAL DEVELOPMENT TA Competition Amount Cultural Competence 21 January 1, 2018 June 30, 2018 July 1, 2018 June 30, 2019 July 1, 2019 June 30, 2020 Amount per Year $50,000 $100,000 $100,000
Total for three years: $250,000 Website link to additional resources DYCD website/Resource s for Nonprofits/Publica tions http://www.nyc.go v/html/dycd/html/ resources/publicat ions.shtml Social Media Policy link: https://www1.nyc.gov /assets/dycd/downloa ds/pdf/DYCD_Provider _Social_Media_Policy. 22 Post Award Requirements
Post Award Requirements General Information and Regulatory Requirements Responsibility Determination NYC Liability Insurance Requirement Commercial General Liability Motor Vehicle Liability (if applicable) $1 million per occurrence and $2 million aggregate; $5 million per occurrence; Workers compensation An original certificate of insurance naming the City of New York, together with its officials and employees, as an additional insured.
DYCD will not be able to proceed with processing an awarded contract until it has obtained proof of the necessary insurance coverage. 24 Wrap-up Q&A Transcript, presentation and attendance rosters will be posted to DYCD website for viewing www.nyc.gov/DYCD 25 DYCD CAPACITY BUILDING & PROFESSIONAL DEVELOPMENT
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