ICAO UNIVERSAL SAFETY OVERSIGHT AUDIT PROGRAMME (USOAP) CONTINUOUS

ICAO UNIVERSAL SAFETY OVERSIGHT AUDIT PROGRAMME (USOAP) CONTINUOUS

ICAO UNIVERSAL SAFETY OVERSIGHT AUDIT PROGRAMME (USOAP) CONTINUOUS MONITORING APPROACH (CMA) USOAP AIG EFFECTIVE IMPLEMENTATION(EI) AAIB MALAYSIAN EXPERIENCE 20th December 2018 SUMMARY What is ICAO USOAP CMA? Scope and conduct of Audit Audit areas/ Critical Audit preparation Conduct of audit Elements Sharing of AAIB Malaysia Audit

Corrective action plan State Safety Concern findings USOAP CMA The approach for USOAP audits is based on: the implementation of a structured process and methodology for the planning, preparation, conduct, reporting, follow-up and evaluation of ICAO safety oversight audits, in order to determine State capability for safety oversight. AUDIT AREAS Aircraft Operations Annexes 2, 6, 18, 19 & PANS-OPS

Personnel Licensing Annexes 1 & 19 Legislation and Regulations Chicago Convention & Annexes 2 & 19 Airworthiness of Aircraft Annexes 6, 7, 8, 16 & 19 Effective State Safety Oversight System Aerodromes

Annexes 14 & 19 Air Navigation Services Annexes 2,3,4,5 10,11,12,15, 19 & PANS-ATM Organization & Safety Oversight Functions Accident & Incident Investigation Annexes 13 & 19 SAAQ

SCOPE/CONDUCT OF AUDIT Based on ICAO Doc 9735 and MOU signed between Malaysia and ICAO Covers 8 audit areas: LEG, ORG, PEL, OPS, AIR, AIG, ANS, AGA Protocol Questions are main tools used for conduct of audit Each PQ is linked to one of 8 critical elements (CEs) of States safety oversight system Effective Implementation (EI) is indication of States capability for safety oversight

CRITICAL ELEMENTS (CEs) CE-2 Specific operating regulations CE-4 Technical personnel qualifications & training CE-1 Primary aviation legislation CE-3 State civil aviation system & safety

oversight functions ESTABLISH IMPLEMENT CE-6 Licensing, certification, authorization and/or approval obligations CE-8 Resolution of safety concerns CE-5 Technical guidance, tools &

provision of safety-critical information CE-7 Surveillance obligations AUDIT PREPARATION Completion/updates of the State Aviation Activity Questionnaire (SAAQ): Completion/updates of the Compliance Checklist (CCs) through the Electronic Filing of Differences (EFOD) System;

Completion/updates Questionaires of the USOAP CMA protocol CONDUCT OF AUDIT: PQs Protocol Questions (PQs) Standardize conduct of audits to ensure transparency, quality and reliability Not satisfactory PQ is reflected in LEI Evidence-based approach: Show me Lack of evidence = PQ finding Over 10,000 SARPs in the CC/EFOD database (in the 19 ICAO Annexes) (Annex 13 120 SARPs) A total of 1099 PQs (AIG 109 PQs)

Protocol Question Example ICAO Reference PICTURE OF AUDIT SESSION AT AAIB OFFICE 2nd to 12th May 2016 AUDIT RESULT NON SAT CE 1 Independence of the investigation, Non-disclosure of CVR information and Non- disclosure of information other than CVR.

CE 2 To replace incident to serious incident for regulation 183 of CAR 2016 and to include definition of serious incident at regulation186 AUDIT RESULT - NON SAT CE 3 Perceived and actual conflict of interest for seconded expert to AAIB CE 4 Training programme IDP/OJT AUDIT RESULT - NON SAT

CE 5 Sufficiency of equipment/ protective equipment and Fitness of investigators Systematic notification to ICAO Procedure and guidance for serious incident investigation Responsible report

person for unauthorized access to draft AUDIT RESULT NON SAT CE 8 Establish and implement a comprehensive safety related notification on safety related incidents so that AAIB obligation to conduct serious incident investigation is full filled. Established database a state level accident and incident Audit Results based on PQs for Effective Implementation

Critical Element CE 1 Total PQs 10 Non Sat. Area of concern PQs (Non Satisfactory) 3 Independence of the investigation, Non-disclosure of CVR information and Non- disclosure of information other than CVR. Remarks To be incorporated into primary legislation,

Malaysia is filing differences . CE 2 15 1 CE 3 14 2 CE 4 7 3

To replace incident to serious incident for regulation 183 of CAR Agree with audit finding 2016 and to include definition of serious incident at regulation186 Perceived and actual conflict of interest for seconded expert to Agree with audit finding AAIB Training programme IDP/OJT Agree with audit finding 49 8 i. 0 0 14

0 0 10 CE 5 CE 6 CE 7 CE 8 Sufficient equipment/ protective equipment/Fitness of investigators ii. Systematic notification to ICAO iii. Procedure and guidance for serious incident investigation iv. Responsible person for unauthorized access to draft report Establish and implement a comprehensive safety related Agree with audit finding notification on safety related incidents so that AAIB obligation to

conduct serious incident investigation is full filled. Established a state level accident and incident database Total CE 109 Note; There were no PQs on CE 6 and 7 27 Agree with audit finding DRAFT REPORT The Draft Report is the first ICAO official report of the

audit. It is submitted to the State within 90 calendar days after the audit closing meeting. The State has 45 days to comment on the draft report. FINAL REPORT The Final Report is the official report of the audit. It supersedes the Draft Report that has been distributed earlier.

It is sent to the State within 30 calendar days after the State has submitted to ICAO its comments on the draft audit report. EFFECTIVE IMPLEMENTATION BY AREA CORRECTIVE ACTION PLAN Should address ALL the findings contained in the final Audit Report. Provide specific actions and time-lines for the resolution of each of the findings.

Indicate the officer responsible for each action. States are encouraged to use the State Corrective Action Plan Template developed and provided by ICAO for this purpose. STATE SAFETY CONCERN A significant safety concern occurs when the audited State allows the holder of an authorization or approval to exercise the privileges attached to it, although the minimum requirements established by the State and by the Standards set forth in the Annexes to the Chicago Convention are not met, resulting in an immediate safety risk to international civil aviation. Implications to States with SSC !

AAIB CHALLENGES Qualified Technical Personnels Legislations/Regulations Budget for training and equipment State level accident and incident database. THANK YOU ANY QUESTION...

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