GIS And Enterprise Architecture Presented by John R.

GIS And Enterprise Architecture Presented by John R.

GIS And Enterprise Architecture Presented by John R. Woodard MS, GISP A Quick Introduction PROFESSIONAL: 15 years practical experience of applying GIS to everyday issues. GISP (Geographic Information System Professional)Certification EA (Enterprise Architecture) Certification GIS Coordinator for Chagrin Valley Engineering, Ltd EDUCATION: MS in Geography/GIS from the University of Akron. finished with Masters in Digital Science at Kent State University.

PERSONAL: Scuba Diver & Beekeeper (Yes, I deal with over 400,000 bees and sell honey!) Todays Format PART 1: What? Enterprise Architecture Business Intelligence Leadership Role Current State vs Future State PART 2 : Tools Business On a Page (BOAP)

Goals Technology Inventory & Lifecycle Application Inventory & Lifecycle Can anyone tell me what is an Enterprise System? It seems as though everyone has a slightly different definition of Enterprise GIS! Wikipedia defines Enterprise GIS as Enterprise GIS is a geographic information system that is integrated

through an entire organization so that a large number of users can manage, share, and use spatial data and related information to address a variety of needs.. that are: data creation, modification, visualization, analysis, and dissemination While also providing users with GIS capabilities, Enterprise GIS is also made available to other software systems, including those dedicated to Spatial function or those that can usefully benefit from the inclusion of spatial information or processing. Taken from Wikipedia: https://en.wikipedia.org/wiki/Enterprise_GIS August 2015 Figure 1.1 System architecture design is an analytic process that generates IT hardware and network capacity requirements from specified peak

business workflow performance needs. http://wiki.gis.com/wiki/index.php/System_Design_Process Figure 7.1 Esri ArcGIS System Environment http://wiki.gis.com/wiki/index.php/GIS_Product_Architecture Ok, Woody so what is Enterprise Architecture? TechTarget defines it as.. An enterprise architecture (EA) is a conceptual blueprint that defines the structure and operation of an organization. The intent of an enterprise architecture is to determine how an organization can most effectively achieve its current and future

objectives. searchcio.techtarget.com/definition/enterprise-architecture Wikipedia (yes, again!).. Enterprise architecture (EA) is "a well-defined practice for conducting enterprise analysis, design, planning, and implementation, using a holistic approach at all times, for the successful development and execution of strategy. Enterprise architecture applies architecture principles and practices to guide organizations through the business, information, process, and technology changes necessary to execute their strategies. These practices utilize the various aspects of an enterprise to identify, motivate, and achieve these changes.".

https://en.wikipedia.org/wiki/Enterprise_architecture What is Enterprise and Architecture Architecture = The plan, blueprint, etc. Look at this like the drawings created by an Architect! Enterprise = any collection of roles/responsibilities related things that have a common set of strategies/goals and/or single bottom line.* Dr. Denise Bedford Whats the difference between

an Enterprise System and Architecture? The difference lies in the overall objective of the Enterprise.. When someone creates and deploys an Enterprise GIS it is to share the processing, querying, mapping, etc. capabilities through out an organization. The Enterprise Architecture is created to organize and marshals all available resources to support the organizations

business statement, goals etc. It is a strategic plan that is considered the blueprint for success. What is the value of a system without a purpose? Who works on an Enterprise Architecture? Enterprise Architect Business Architect Data/Information Architect Technology Architect Applications Architect

Enterprise Architect Is responsible for the design, implementation, and management of the enterprise architecture. He will establish and maintain the architecture standards for the organization. This architect will ensure that there are clear channels of communication through all levels of the architecture, while managing the governance processes. Business Architect Must work with the Enterprise Architect. He will assist the Enterprise Architect in developing the enterprise architecture and ensure that it aligns with the business objectives and goals of the company. Cyber-GIS business architect is expected to find and create strategies that will enhance the companys business capabilities and architecture. He will take the lead in guiding the

company through the process of establishing a business architecture that coexists and works with the enterprise architecture mode. Data/Information Architect The first role of this architect will be to establish clear and concise architecture principles for the companys data and information. He will also perform data modeling create, update, the companys data catalog. The Data/Information Architect will be responsible for establishing the controls and rules for accessing, distributing, and collection of the data. Technology Architect This architect will support the data/information and application divisions. He will be tasked with creating and maintaining the

technology inventory and dictionary. This architect will be expected to create the resource model for all Cyber-GIS capabilities. He will also keep the company informed of current and new technologies emerging in the market. Applications Architect He will maintain the companys important business applications are aligned with Cyber-GIS business needs. He will review the companys applications to control overlaps, while preventing gaps and redundancies in capabilities. This architect will design an application architecture that works with the existing enterprise architecture and supports Cyber-GIS business goals and objectives. Architecture Review Board

Architect Review Board The Architect Review Board tasked with ensuring that Cyber-GIS business, applications, and development practices all support and are compatible with the companys enterprise architecture. This board will be the authority that grants and reviews all compliance exceptions or waivers requests. The Applications, Technology, Data/Information will form the body of the Architecture Review Board. This board will report to the Enterprise Architect. Business Intelligence Is a set of techniques and tools used to translate raw data into useful information for business analysis purposes. These technologies and techniques process large amounts of information to enable analysts to: identify, develop and find new business

opportunities. The goal is to transform this large amount of data into valuable information into new strategies and opportunities for an organization or business. Borrowing from the field Enterprise Architecture, GIS professionals can add more value to their GIS enterprise systems and achieve a higher Return On Investment. (ROI) Leadership Someone (you) must step up and Develop a vision of what will be.. Provide an example and guide the systems development.

Be decisive Accept input and ideas But choose a path. A good leader knows when to follow, listen, and step back. Good leadership = project buy in What is the state of the organization? OR THE PRESENT & THE FUTURE Current vs Future ( To Be) State Architecture CURRENT STATE

Where are we today? What are the processes? Who does what? What is our IT & Technology? Where are our competitors? FUTURE (WHAT IS TO BE) This will always be a vision of what is in the future. It must be a shared plan embraced by all of the architecture components. (People) This architecture must always look ahead and try to predict what future challenges will need to be met for the company to survive and prosper.

This will be a continuous process (project by project, decision by decision) The Design of Enterprise Architecture Projec t B Updated Framework Design Enterprise

Architectur e Framework Proposal Projec tC Projec tA Report EIA Principles, Business

Rules, Standards EIA Workflows, Roles, Tools EIA Maturity Model & Assessments EIA Artifacts and Componen ts

Key Questio n Key Questio n EIA Internal Checklists & Workflows

Post Implementation Development Process Implementation Architecture Process Key Questio n A Framework For Doing Architecture * Dr. Denise Bedford

EXERCISE 1 Can you suggest a GIS person/position that would fill the roles in the Enterprise Architecture Framework? A Couple of Tools From Enterprise Architecture Strategic CYBER GIS GIS (BUSINESS ON A PAGE)

GIS SERVICES--------------GIS CONSULTING ---------------INTERNAL PROJECTS Operational - DEVELOP PROJECT PARTNERSHIPS WITH CVE DEPARTMENTS - DEVELOP A NEED FOR GIS INPUT, DATA, ON COMPANY PROJECTS - DEVELOP A GIS VIEWER SYSTEM FOR CLIENT CITIES & OFFICE STAFF Enabling

-INIATATE APPLICATION DEVELOPMENT PROGRAMMING GEOGRAPHIC INFORMATION SYSTEM -WORK IN PYTHON, VBA, & DOT NET -FIND OPPORTUNITIES FOR CONSULTING.

- WORK WITH OPEN SOURCE -CREATE RELATIONSHIPS WITH MUNICIPALITIES -DATABASE & GIS MODULES - DEVELOP DATA/INFORMATION SHARING AGREEMENTS WITH COUNTIES -DEVELOP DATA

MODELS -DEVELOP MOBILE APPLICATIONS FOR FIELD WORK -RESEARCH & PURSURE GRANT FUNDED OPPORTUNITIES 1. ENCOURAGE PROJECT COLLOBORATION 2. ATTRACT AND RETAIN TALENTED STAFF 3. ENCOURAGE EXTERNAL PARTNERSHIPS 4. ENCOURAGE ASSOCIATION MEMBERSHIP 5. SUPPORT CONFERENCE ATTENDANCE & PARTICIPATION 6. FULFILL ALL CONTRACT AND LEGAL OBLIGATIONS

7. MANAGE COMPANY DATA AND MAPPING RISK ADVISING - PURSUE OPPORTUNITIES FOR CONSULTING. - PROVIDE THE BEST ADVICE& OPPORTUNITIES FOR CLIENTS - ENCOURAGE COOPERATION OTHER COMPANIES

TEACHING - PROVIDE THE BEST INSTRUCTION FOR GIS - PROVIDE THE BEST INSTRUCTION FOR DATABASE/WEB PROGRAMS - PROVIDE THE BEST MENTORING FOR INTERN/CLIENTS -PARTNER WITH OUTSIDE COMPANIES ON ADVISORY BOARDS

8. MAINTAIN HIGH SKILL LEVELS 9. PROVIDE A NURTURING WORK ENVIRONMENT 10. PROVIDE A GOOD BENEFIT PACKAGE 11. MANAGE FINANCIALS 12. MANAGE INFORMATION 13. BE A GOOD COMMUNITY MEMBER Strategic Operational Enabling ____________________________________________(BUSINESS ON A PAGE) SERVICES--------------CONSULTING ----------------

EXERCISE 2 Gather into small groups and use the next 15 minutes to fill in the BOAP worksheet. Establish Goals How do we identify the Goals? Start at the very top! What is your main Goal for your GIS? Focus on your capabilities! Dont worry about the small details now. Work on finding what sub-goals can be formed that

support a main goal. (I will explain this in a minute.) How would you describe and determine if your goals are correct? How it relates to the organization or your plan. What is the goals name: (keep it simple and direct) How will you achieve this goal? What can be expected from the goal when it is achieved (results)? How can you measure the goals success. What is the time frame toward achieving the goal. Goal Source: Where did the goal idea come from? Dr. Denise Bedford Simple goal hierarchy - structure

Dr. Denise Bedford Managing goal descriptions CVE GIS DIVISON GOAL STATEMENT: ESTABLISH A GEOGRAPHIC INFORMATION SYSTEM (GIS) Goal Contributes To (Vision) Goal Hiearchy ID Goal Name GIS SYSTEM

1.0 1.0 1.1 1.0 1.2 1.0 1.3

GIS DATA 2.0 2.0 2.1 2.0 2.2 2.0 2.3

Data Security Develop standards, methods, and procedures for protecting company & client sensitive data. 2.0 2.4 Data backup Create an efficient and redundant data/info back up system. GIS GROWTH

3.0 GIS SYSTEM Description of Achievement Eliminate System Redudancies User Friendly Keep Technology updated ACCURATE DATA

Clean data data/information standards GROW THE GIS SYSTEM 3.0 3.0 3.1 3.2 Grow users Grow contracts

3.0 3.3 Recurring work 3.0 3.4 Growth thru GIS Consulting 3.0 3.5

Growth through products GIS SATISFACTION 4.0 User Satisfaction 4.0 4.1 Partners Satisfaction

4.0 4.2 Customer Satisfaction Create an effiecient (GIS) Eliminate, Remove, Prevent redudancies occurring in the GIS system. Make the system quick and easy to understand Keep system hardware & tech current. Eliminate Inaccuracies in the the GIS informaiton Develop a data "scrubbing" model

Develop data/information standards about how to use, import, collect or distribute the datasets. Expand the GIS system Add CVE users & client users Add new outside contracts for GIS work Establish recurring or renewing contracts (bread & butter work) Contract analysis, programming, system design Create new applications, programs, & mobile products Clients, Partners, Employees satisfied with the system. Satisfied with company production, services, and performances. Satisfied with the company's work, services, and deliverables

Intended Results A GIS that responds quickly to the needs of CVE or clients. A streamlined mapping and data flow Create a system that is easy to learn and use. Measurements Timeframe The amount of positive feedback 5 years

Timed saved/Number of duplicate files/Employee feedback 1 year User feedback/number of users/ 2 years Prevent system response lag times. Prevent "rush" or reactive upgrades to software & technology. Use automated scripts & hardware specs to compare the company hardware vs market.

5 years To create a accurate dataset that is trusted by GIS users. Decrease in errors/Decrease number of data "fixes"/ Decrease complaints about dataset errors 5 years Decrease the time & manpower required to clean datasets/Increase the accuracy of the dataset. 1 year

Reduce the number of data "misuse or released" incidents" over the course of a business quarter. 2 years Prevent the misuse, loss or theft of company or client data/information. Reduce the number of loss, accidents or theft incidents over the course of a business year. 1 year Prevent a catastrophic loss of information in times of computer/server failure.

Log the number of times data reloaded from back up due to failure or user error. 5 years Track number of CVE employees, Clients, and Projects using the GIS. 5 years Automate basic data cleaning methods Maintain a consistent methodology for working with company data. Remove confusion about what can be

done with the information. Obtain more users for the system Gain new clients & prevent loss Create GIS Growth with new projects. Steady & recurring work Produce a measurable value for GIS Establish a foundation of products Number of new users added in year Number of contracts signed each year Number of contracts per month Contracts net monetary worth for CVE. 5 years

5 years 5 years 5 years Number of new products added or developed 5 Years How many repeats or employee loss 5 years Gain support for the GIS & GIS expansion

Positive review from the 7 partners. 5 years Retention & support for continuing GIS operations/expanision. Positive comments to CVE partners. 5 years Retention EXERCISE 3

Each group should now create a Level 1 goal and one or two sub-goals (for the level 1 goal) Who does what? EXERCISE 4 Each group should now create a organizational role chart for their business or department. How will you measure the growth of your GIS? CVE Management

1.Begin to create the idea that the Owners/ executive management aware Owners/ executive company needs a GIS BA architecture to Demonstrate that GIS is being used by CVE as a reactive of potential benefits of a GIS Owners/ executive management management allocate a Owners/ executive management deliver support to company architecture. Fully support the accept and fullysupport the GIS budget for training, hiring allocate a budget for training, hiring There is no one delivering a procedure. Several people use GIS in a Adhoc way to Data/information mapping, creation, use, produce quick maps or illustrations. Use several small

hiring/appointment of a GIS Project architecture and GIS Manger. staff, software and tech staff, software and tech updates. GIS coordinated effort for the and distribution. managemer and create a GIS Staff begins to access and updates. GIS is considered is considered and accessed at the CVE GIS BA. projects to demonstrate to owners/ executives, CAD 2. Educate owners/management/staff Techs, & Engineers how GIS can support thier projects. department. Begin requiring GIS to be incoporate GIS into their daily and accessed at the first first stages of a project. Not brought

on the potential benefits of GIS consulted on new data or mapping routines and projects. stages of a project. Not in as a afterthought. architecture projects. brought in as a afterthought. GIS Architecture is expanded GIS Architecture has grown into a Meet with Partners, Jr. Partners, & GIS Architecture is implemented. to include other departments fully functional enterprise system for Note the lack of organization, sudden Meet with owners and document profit loss due to supervisors to learn about their

GIS staff, CVE engineers, & clients and remote clients. Begins to all 14 client cities, MBIS (sister shutdowns, unexpected data loss, duplication of software, procedures, data, and employee expectations for a GIS Architecture. accessing data/information. shift into a true Enterprise company). The architecture is disagreements over what to do and how effort. Work with a committee to identify company Begin establishing goals, standards, & Architecture has goals, standards, Architecture for CVE overseen by a team of designer who to proceed. needs. procedures.

procedures, & a Review Board departments and sister report to a business & enterprise company. architect. GIS Planning No plan in place GIS Framework There is no framework or support for the GIS architecture.

Note the lack of an organized methodology to prevent confusion among employees and duplication of project effors. Begin meeting with supervisors & partners to open lines of communication between projects. Create the initial outline of procedures for displaying, Implement the framework as part of the Define the current framework and sharing and incorporating GIS into engineering projects GIS architecture, map out software finish a complete map with & CAD drawings. Begin laying out a chart for all GIS applications, map out what projects are inventory. Plan the future state of capabilities and what could be currently supported. being supported by which datasets.

the framework. GIS Intergration GIS Stand alone machine & projects No intergration GIS projects, data are isolated and not supporting CVE Engineering Projects. GIS actively brings in new projects GIS support is expected and GIS is requested to represent and revenue for the company. It is GIS starts supporting wetland delineation projects, GIS CVE staff & partners trust GIS to provide soliticed for

all projects. GIS is CVE at client conferences and support requested for highway and pavement quality maps, analysis for projects and considered a valuable department considered a critical member of seminars. GIS helps to sell maintanence projects.

grant proposals. that is involved in all CVE projects project teams. services for CVE. and processes. The GIS Framework GIS framework is trusted and used complements and supports through out the company. Is the Enterprise architecture. considered a good template New models can be ceated framework to follow when and capabilities added to the establishing GIS systems for client

system. businessess and cities. Technology Inventory & Lifecycle Application Inventory & Lifecycle FROM CURRENT STATE TO FUTURE STATE EXERCISE 5 Each group should expand their goals to create

a current state to a future state chart. (Just work with one goal and plan for 5 years) CONCLUSIONS: I am not saying that everyone needs to become an Enterprise Architect! Borrowing ideas from the field of Enterprise Architecture can help you create an Enterprise GIS that is a custom fit to your organizations needs and goals.

Thank you for your time! Are there any questions? John R. Woodard MS, GISP Email: [email protected] or [email protected] Linked-in: John Woodard MS, GISP https://www.linkedin.com/profile/preview?vpa=pub&locale=en_US

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