PEIMS Discipline Federal and State Compliance Pablo Martinez, Sr. Compliance Analyst Latonya Smith, Sr. Compliance Analyst 2018-2019 PEIMS Discipline
Training Objective Introduction to TSDS Student Discipline Reporting Requirements Appendix E Reporting Discipline in Chancery Discipline Reports Certify Required Documentation and Manual Records Reviews 2 Training Objective: Participants will learn about any updates regarding submission of TSDS(Texas student data system) and 2018-2019 TEDS(Texas
Education Data Standards) discipline records, online discipline resources, TEDS Discipline codes, Chancery SMS coding, and how to prepare documentation for a Texas Education Agency (TEA) audit or Federal and State Compliance manual records review. 3 Introduction: TSDS Student Discipline 44425 - DisciplineIncidentExtension Complex Type Description The DisciplineIncidentExtension Complex Type represents an occurrence of an infraction ranging from a minor problem behavior that disrupts the orderly functioning of a school or classroom (such as tardiness) to a criminal act that results in the involvement of a law
enforcement official (such as robbery). A single event (e.g., a fight) is one incident regardless of how many perpetrators or victims are involved. Discipline incidents are events classified as warranting discipline action. 4 TSDS Student Discipline A PEIMS 44425 record is required for each disciplinary action taken against any student which results in the removal from his/her Instructional setting.
Multiple violations are sometimes committed in the course of one disciplinary event. The appropriate code to use in this event is the offense code representing the most serious violation. DO NOT make multiple entries in the Discipline Reason Code field. Multiple consequences are frequently administered for a single offense. A PEIMS 44425 record must be recorded for each disciplinary action that results in a removal. 44425 records are reported at the end of the current school year, and are a part of PEIMS Submission 3.
5 TSDS Student Discipline The StudentDisciplineIncidentAssociationExtension Complex Type indicates those students related to a discipline incident who were victims, perpetrators, witnesses, and/or reporters. 6 TSDS Student Discipline 7 Reporting Requirements: Texas Education Code (TEC) 37.008(m-1) Under TEC 37.008(m-1), failure to report all disciplinary removals as required by state and federal law may result in a review by the commissioner of education and notice to the
local school board of any problems noted in the districts data, or a violation of a law or other rule. This review may also result in a notification to the county attorney, district attorney, criminal district attorney, as appropriate, and the attorney general. This provision can apply to missing, inaccurate, and/or falsified information/data. 8 Reporting Requirements: For purposes of discipline data reported to TEA, the attendance/PEIMS data personnel are only responsible for entering information that has been provided to them by the Superintendent or their designee(s) who are responsible for applying the Student Code of Conduct to
student behavior. In no case should attendance/PEIMS data personnel be responsible for determining a student's coding information for discipline actions taken. 9 Removal Categories Every disciplinary action that results in the removal of a student from any part of their regular academic program will be categorized in one of the following general categories: Suspensions ( in & out of school ) DAEP assignments Expulsions to the Juvenile Justice Alternative Education Program DAEP & JJAEP Continuations
HB 2619 requires school districts to provide notice to a foster childs educational decision-maker and caseworker regarding certain events that may significantly impact the childs education. 10 Update: Out-of-School Suspensions (HB 674) HB 674, passed during the 85th Legislative session (2017), amends Texas Education Code TEC 37.005 to limit the conditions under which a student below grade three may be placed in an out-of-school suspension (OSS). 11 Out-of-School Suspensions (HB 674)
A student who is enrolled in a grade level below grade three may not be placed in out-of-school suspension unless, while on school property or while attending a school-sponsored or school-related activity on or off of school property, the student engages in: Conduct that contains the elements of an offense related to weapons under Section 46.02 or 46.05 Penal Code; Conduct that contains the elements of a violent offense under Section 22.01, 22.011, 22.02, or 22.021 Penal Code; Selling, giving, or delivering to another person or possessing, using, or being under the influence of any amount f: Marihuana or controlled substance, A dangerous drug, or An alcoholic beverage. 12
Out-of-School Suspensions (HB 674) IF a student is below grade three and they are assigned Out-Of-School Suspension (C164 DISCIPLINARY-ACTION-CODE 05) or Partial Day Out-Of-School Suspension (C164 DISCIPLINARY-ACTION-CODE 25) then the reason (C165 DISCIPLINARY-ACTION-REASONCODE) for the assignment must be one of the following: 04 - Possessed, Sold, Used, Or Was Under The Influence Of Marihuana Or Other Controlled Substance TEC 37.006(a)(2)(C) and 37.007(b) 05 - Possessed, Sold, Used, Or Was Under The Influence Of An Alcoholic Beverage TEC 37.006(a) (2)(D) and 37.007(b) 11 Brought a Firearm to School - TEC 37.007(e) or Unlawful Carrying of a Handgun under Penal Code 46.02 - TEC 37.007(a)(1) 12 Unlawful Carrying of a Location-Restricted Knife under Penal Code 46.02 - TEC 37.007(a)(1) (Location-Restricted Knife - blade longer than 5.5 inches) 13 Unlawful Carrying of a Club under Penal Code 46.02 - TEC 37.007(a)(1) 14 Conduct Containing the Elements of an Offense Relating to Prohibited Weapons Under Penal Code 46.05 - TEC 37.007(a)(1) 13
Out-of-School Suspensions (HB 674 27 - Assault Under Penal Code 22.01(a)(1) Against a school district employee or volunteer TEC 37.007(b)(2)(c) 28 Assault Under Penal Code 22.01(a)(1) Against someone other than a school district employee or volunteer TEC 37.006(a)(2)(B) 29- Aggravated Assault Under Penal Code 22.02 Against a school district employee or volunteer TEC 37.007(d) 30 Aggravated Assault Under Penal Code 22.02 Against someone other than a school district employee or volunteer TEC 37.007 (a)(2)(A) 31 Sexual Assault Under Penal Code 22.011 Or Aggravated Sexual Assault Under Penal Code 22.021 Against a school district employee or volunteer TEC 37.007(d) 32 - Sexual Assault Under Penal Code 22.011 Or Aggravated Sexual Assault Under Penal Code 22.021 Against someone other than a school district employee or volunteer TEC 37.007(a)(2)(A) 14 Appendix E
Texas Education Data Standards 2018-2019 Texas Education Data Standards, http://www.texasstudentdatasystem.org/TSDS/TEDS/TEDS_Latest_Releas e/ Appendix E of the TEDS provides additional information related to discipline reporting that includes detailed definitions of DISCIPLINARYACTION-CODES and DISCIPLINARY-ACTIONREASON-CODES. 15 C165 Disciplinary-Action-ReasonCode Update House Bill 1935(85th Legislative Session), updated language in the Texas Family Code 52.031 and the Texas Penal Code 46.01, 46.02, 46.03, 46.06 and 46.15 regarding the term illegal knife.
illegal knife has been replaced by location-restricted knife 16 Texas Education Data Standards Appendix E: What is required if a student brings a firearm to school?
In accordance with federal law (20 U.S.C. Section 7151), a local educational agency (LEA), including a school district, home-rule school district, or open-enrollment charter school, shall expel a student who brings a firearm, as defined by 18 U.S.C. Section 921, to school. The student must be expelled from the students regular campus for a period of at least one year, except that: (a) the superintendent or other chief administrative officer of the school district or of the other LEA, as defined by 20 U.S.C. Section 2891, may modify the length of the expulsion in the case of an individual student; (b) the district or other LEA shall provide educational services to [the] an expelled student in an alternative education program as provided by TEC 37.008 if the student is younger than 10 years of age on the date of expulsion; and (c) the district or other LEA may provide educational services to an expelled student who is older than 10 years of age in an alternative education program as provided in TEC 37.008. TEC 37.007(a)(1) requires that a school expel a student whose conduct contains the
elements of the offense of Unlawfully Carrying Weapons on school property or while attending a school-sponsored or school related activity on or off of school property. 17 Texas Education Data Standards Appendix E Campus Behavior Coordinator? Under the requirements of Senate Bill 107, 84th legislature, TEC 37.0012, each campus must
have a staff person designated as the Campus Behavior Coordinator. The person designated may be the principal of the campus or any other campus administrator selected by the principal. The campus behavior coordinator is primarily responsible for maintaining student discipline and the implementation of this subchapter. The campus behavior coordinator is required to promptly notify a student's parent or guardian if the student is placed into in-school or out-of-school suspension, placed in a disciplinary alternative education program, expelled, or placed in a juvenile justice alternative education program or is taken into custody by a law enforcement officer. A campus behavior coordinator must comply with this subsection by: (1) promptly contacting the parent or guardian by telephone or in person; and (2) making a good faith effort to provide written notice of the disciplinary action to the student, on the day the action is taken, for delivery to the student's parent or guardian.
If a parent or guardian entitled to notice of a students disciplinary removal has not been reached by telephone or in person by 5 p.m. of the first business day after the day the disciplinary action is taken, the campus behavior coordinator must mail written notice of the disciplinary action to the parent or guardian at the parent's or guardian's last known address. If a Campus Behavior Coordinator is unable or not available to promptly provide the required notice to a parent or guardian of a student, the principal or other designee shall provide the notice. 18 Removal of Students who Receive Special Education and Related Services For disciplinary removals of a student who is receiving special education and related services from the student's current educational placement, a change of placement occurs if the removal is for more than 10 consecutive days (CFR 300.530 - 300.536). The ARD committee that deals with the change of placement must review the student's IEP to detail the special education and related
services to be administered to the student while he is removed for discipline reasons. Be careful not to confuse the 10-day change of placement requirement for special education purposes with the 1-day removal requirement for 425 record reporting purposes. Appendix E page 8.E.4 19 Removal of Students who Receive Special Education and Related Services A 425 record is required for all students who are receiving special education and related services and are removed from their regularly scheduled classes for one day or more. A change of placement occurs when the removal is for more
than 10 consecutive days, and a change of placement may occur when the removal is for more than 10 cumulative days in a school year based on factors such as the length of each removal, the total amount of the time the child is removed, and the proximity of the removals to one another. An ARD committee must be involved when the removal or series of removals constitute a change in placement. 20 Reporting Requirements: 44425 StudentDisciplineIncidentAssociationExtension Complex Type PRIMARY-DISABILITY-CODE (E0041) indicates the type of primary disability recorded in the student's individualized education program (IEP)
that meets criteria specified in 19 TAC 89.1040. For submission 3, the 44425 StudentDisciplineIncidentAssociationExtension Complex Type PRIMARY-DISABILITY-CODE is only reported for special education students who were participating in the special education program at the time of a particular disciplinary incident removal. For the 44425 complex type, the PRIMARY-DISABILITY-CODE is not reported for students who were not special education students at the time of a particular disciplinary incident removal. Report the relevant PRIMARY-DISABILITY-CODE for each special education student that is reported for a particular disciplinary removal. 21 Reporting Requirements: 44425 - StudentDisciplineIncidentAssociationExtension
Complex Type MULTIPLY-DISABLED-INDICATOR-CODE (E0882) indicates whether the student receiving special education and related services has been designated as multiply disabled by the admission, review, and dismissal committee. [See 19 TAC 89.1040(c)(6).] For submission 3, the 44425 StudentDisciplineIncidentAssociationExtension Complex Type MULTIPLY-DISABLED-CODE is only reported for special education students who were participating in the special education program at the time of a particular disciplinary incident removal. For the 44425 complex type, the MULTIPLY-DISABLED-CODE is not reported for students who were not special education students at the time of a particular disciplinary incident removal. Report the relevant MULTIPLY-DISABLED-CODE for each special education student that is reported for a particular disciplinary removal. A student who is multiply disabled has a combination of disabilities and meets all of the conditions listed in 19 TAC 89.1040(c)(6). Not all students who have more than one disability are determined to
be multiply disabled. Multiply disabled is not a disability in C053, rather, all the disabilities that lead to a determination of multiply disabled are reported through PRIMARY-DISABILITY-CODE, SECONDARY-DISABILITYCODE, and TERTIARY-DISABILITY-CODE. The determination of multiply disabled is indicated in MULTIPLY-DISABLED-INDICATOR-CODE 22 Reporting Requirements : 44425 - StudentDisciplineIncidentAssociationExtension Complex Type LEP-INDICATOR-CODE (E0790) indicates whether the student has been identified as limited English proficient by the Language Proficiency Assessment Committee
(LPAC), or English proficient (19 TAC 89.1220), according to criteria established in 19 TAC 89.1225 For submission 3, the 44425 StudentDisciplineIncidentAssociationExtension Complex Type LEP-INDICATOR-CODE is only reported for special education students who were participating in the special education program at the time of a particular disciplinary incident removal. For the 44425 complex type, the LEP Indicator Code is not reported for students who were not special education students at the time of a particular disciplinary incident removal. Report the relevant LEP-INDICATOR-CODE for each special education student that is reported for a particular disciplinary removal. These requirements are reported in Summer PEIMS Submission 3. 23 TSDS Discipline Discipline Overview important timelines
PEIMS vocabulary and how to appropriately use discipline codes. 24 Important Timelines Please be mindful of the important timelines below: Enter discipline from the First Day of School through the Last Day of School. Enter discipline as soon as it occurs.
Important Timelines PEIMS Discipline Data is reported in Summer Collection 3 Summer PEIMS 26 PEIMS vs Chancery PEIMS Chancery Disciplinary Action Reason Code Event/Concern Disciplinary Action Code
Action Actual Days Assigned Total Time Required* Actual Days Served Previously Completed Difference Code Discrepancy Reason Behavior Location Code Location Category
*NOTE Time required must be changed to DAYS and not the default time of HOURS In other words change the HOURS to DAYS. 27 Types of Disciplinary Reason Codes LOCAL Reason Codes PEIMS Reason Codes CLET excessive talking/yelling 02 Conduct punishable as a felony
CLRP refusal to participate/work *04 Possessed, sold, used, or was under the influence of marihuana or other controlled substance CMDP destruction of property *05 Possessed, sold, used, or was under the influence of an alcoholic beverage CLRB derogatory/abusive language(to staff) 11 Used, exhibited, or possessed a firearm CMSA violation of safety rules SBDL abusive language/gestures on school bus CMRD failure to comply with reasonable directive
*21 Violation of student code of conduct 26 Terroristic threat 41 Fighting/Mutual Combat (Must involve 2 or more students from the same campus) CMDP destruction of property The Offenses-Consequences Charts have a complete list of disciplinary codes. *Review the Student Discipline Reason/Event Code 21 and 04, 05 Discipline Behaviors/Violations chart for the expanded list of codes. 28 Types of Disciplinary Reason Codes LOCAL ACTION CODES ASCO Adm Stu or Parent Conf
ASPC Adm/Stu/Parent Conf PEIMS ACTION CODES 05 SUSP Out of School Suspension 06 STIS In School Susp 07 ALTR Placement in DAEP BUSP Removal of Bus Privilege 02 EJJA Expulsion to JJAEP CALL Parent Contact by phone 08 COAE Cont. of DAEP Placement from another school district DENT Detention
PCON Parent/Guardian Contact EXCL Excl from exc activities 15 COEO Continuation of another school districts JJAEP Placement 06 STIS In School Susp 29 Mismatch PEIMS/Local Codes NO codes mismatch: The Disciplinary Action Reason (offense) code and the Disciplinary Action (consequence) code must all have either PEIMS codes or LOCAL codes.
Error: Correct 30 STUDENT DISCIPLINE REASON/EVENT CODE 21 and 04, 05: (DISCIPLINE BEHAVIORS/VIOLATIONS) CHART. 31 Discipline Action Reason Codes that result in Mandatory Removal to a DAEP (07)
02 Felony (school related) *04 Possession, selling, or under the influence of a controlled substance- DAEP or JJAEP *05 Possession, selling, or under the influence of alcohol - DAEP or JJAEP 06 Abuse of a volatile chemical DAEP or JJAEP
07 Public lewdness - DAEP 08 Retaliation against district employee DAEP or JJAEP 22 Criminal mischief DAEP or JJAEP 26 Terroristic threat DAEP or JJAEP 27 Assault against employee DAEP or JJAEP (with bodily injury) 28 Assault against non-employee DAEP (with bodily injury) (Victim Letter required) 34 school related gang violence - DAEP 35 False alarm, false report DAEP 49- Engages in deadly conduct DAEP 55/56 Required to register as a sex offender DAEP The Offenses-Consequences Charts have a complete list of disciplinary action reason codes. *Review the Student Discipline Reason/Event Code 21 and 04, 05 Discipline Behaviors/Violations chart for the expanded list of codes. 32 Discipline Action Reason Codes that result in Mandatory Expulsion JJAEP (02)
Danger Campus Indicators (CAMPUS-RELATED)
11 Brought a Firearm to School Unlawful carrying of a Handgun 12 Unlawful Carrying of a location restricted knife. 13 Unlawful Carrying of a Club 14 Conduct Containing the Elements of an Offense relating to Prohibited Weapons 16 Arson 17 Murder 18 Indecency with a child (Victim Letter required) 19 Aggravated kidnapping (Victim Letter required) 29 Aggravated assault against employee 30 Aggravated assault against non-employee (Victim Letter required) 31 Sexual assault against employee 32 Sexual assault against non-employee (Victim Letter required) 36 Drug-related felony 37 Alcohol-related felony
46 Aggravated robbery 47 - Manslaughter 48 Criminally negligent homicide 57 Continuous sexual abuse of a young child (Victim Letter required) 33 PEIMS Reason Code Chart 34 CONSEQUENCES Yes = Reported to PEIMS 35 Partial Day: Out of School Suspension or In School Suspension
student may not have more than one day of disciplinary removal assigned or served for a Partial Day Out-OfSchool Suspension or Partial Day In-School Suspension (DISCIPLINARY-ACTION-CODEs 25 or 26). For Partial Day In-School Suspensions or Partial Day Out-Of-School Suspensions, the OFFICIAL-LENGTH-OF DISCIPLINARY-ASSIGNMENT and ACTUAL-LENGTHOF DISCIPLINARY-ASSIGNMENT cannot be greater than one (1) day. Disciplinary removal assignments to Out-OfSchool Suspension or In-School Suspension that are greater than one day must be coded with DISCIPLINARYACTION-CODEs 05 or 06. 36 CONSEQUENCES 37 Days Remaining Chart 38
TSDS PEIMS Discipline Reporting Discipline in Chancery This is a brief overview on reporting student discipline information in Chancery. 39 Reporting Discipline in Chancery First, record a discipline incident record by going to Student Behavior in the control panel. The SMS automatically assigns an incident number to the incident record. This incident number CAN NOT BE EDITED.
By creating the incident record first and then adding the students involved, you will ensure that all persons involved and all actions taken will have the same incident number as required by PEIMS. NOTE: Any other path may result in different incident numbers for parts of the same incident and will result in PEIMS errors. The following screens will walk you through the proper method of entering disciplinary events into Chancery SMS. 40 Reporting Discipline in Chancery Select Student Behavior from the Control Panel. 41
Reporting Discipline in Chancery From the Actions menu, select Add Student Behavior. 42 Required Discipline Information 43 Required Discipline Information Notice Incident Number Incident Start and
End Dates are always the same Click on Select School Student 44 Selecting School Students Enter Student Name 45 Selecting School Students After selecting the
student click on Add Primary Select student by checking the box next to the students name. 46 Reporting Discipline in Chancery Click on reason code to include persons involved 47
Reporting Discipline in Chancery Click Add to include the action codes. Enter Location Category and Location if required by reason code 48 Behavior Location Code Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. (On/off campus, school related activities, etc). C190 code added (Behavior Location Codes) 00 - Not Applicable 01 - On Campus 02 - Off Campus, but within 300 feet of campus property line
03 - Off Campus, but at a school sponsored or school related activity 04 - Off Campus, and further than 300 feet from the campus boundary (Student was not in attendance at a school sponsored or school related activity) 05 - On campus of another school district, or while in attendance at a school sponsored or school related activity of another school district 49 Reporting Discipline in Chancery Required Fields: Required Fields 50
Reporting Discipline In Chancery Required Fields: Note Time required must be changed to DAYS and not the default time of HOURS. In other words, change the DAYS to HOURS. Campus of Assignment is required for Actions 06, 07 and 02. Date Action Assigned MUST be reported for all Incidents 51
Disciplinary Action Assigned Date Date of Disciplinary Action is the date that the disciplinary assignment was ordered. This date may or may not: Differ from the disciplinary infraction date. Reflect the date on which the disciplinary assignment begins. For continuation assignments, this date reflects the first day of the continuation. The date must be PRIOR to the students withdrawal from school. A date equal to or later than the withdrawal date will result in a PEIMS error.
The date must be within the school calendar year and it MUST be entered for all PEIMS actions: 05, 06, 07, 08, etc. 52 Required Discipline Information Required for weapons cases. Required for all expulsions. Required for weapons cases.
Required for all expulsions. 53 Displaying Campus Discipline Student List Display Campus Records: 1. Select Student Behavior 2. Display All Records Note For PEIMS reporting, Event and Action REQUIRE a PEIMS number. 54 TSDS Student Discipline
Discipline Reports Chancery and Summer PEIMS reports available to assist schools in maintaining accurate data. 55 Chancery Reports Discipline Roster Chancery path: Home / Student Behavior / Display All Records / Printer Icon / (options) / Print H_Out of School Suspension
Chancery path: Home / Reports / Student Behavior Reports / H_Out of School Suspension 56 TSDS Summer PEIMS Reports Student Disciplinary Action Summary Campus ID of Accountability Roster 57 Entering and Reviewing Data Enter data as soon as it is received. DO NOT wait an extended period of time.
Review Certify Discipline Scorecard correct all errors Review TSDS PEIMS report May for the Summer PEIMS Submission. Repeat all steps throughout the school year. 58 Certify Discipline Student Behavior Scorecard Click here the blue link to get to the logon page 59 Logon using your network username id and password 60
DATA Certification Scorecard 61 Data Certification Results 62 Required Documentation and Manual Records Reviews participants will learn how to: access the resources available to help schools accurately document student disciplinary events and actions; and prepare for Federal and State Compliance reviews and/or Texas
Education Agency audits. Federal and State Compliance 63 Compliance Review Process Review Reports Run audit reports from Chancery. Select records for review. Monitor Continuously Analyze Review Findings for Trends
Schedule Visit/ Request Records Email staff from Campus PEIMS Contact List. Provide records list for review. Follow Up Conduct Review Campuses with < 80% compliant records. Support for novice PEIMS coordinators.
Check records based on approved procedures. Document findings. Share Findings Meet with PEIMS contact to discuss findings. Sign, date and provide PEIMS contact with copy of report. Required Documentation Discipline Referral Discipline Referral Form The HISD
Discipline Referral Template Requirements for All Discipline Referral Forms Administrators REQUIRED for Every Student that is REMOVED from his/her instructional setting. The HISD Discipline Referral Template (highly recommended) is on the Federal and State Compliance website. Fulfills all TEA PEIMS requirements.
Is used for HISD compliance review purposes and should be the cover page for all disciplinary actions. Student demographic information Description of incident Chancery incident number PEIMS Reason and Action codes Days and dates assigned for consequences Discrepancy Reason (if applicable) Police incident number (if applicable to offense) Administrators must sign and date all referral forms in ink. No signature stamps. Administrators should be cognizant that they not clerical staffare responsible for documenting the coding. equired Documentation Discipline Referra
The HISD Discipline Referral Template Fulfills all TEA PEIMS requirements. Is used for HISD compliance purposes and should be the cover page for all disciplinary actions. Discipline Change Form Use this form to update
information instead of scratching out on the referral form. Attach change form to referral. Do not use correction tape or fluid on referral, parent notification, or change form. In-School Suspension (ISS) 06 (Full Day) or 26 (Partial Day) In-School Suspensions should rarely exceed five (5) days for each offense. A student awaiting placement in a DAEP or JJAEP may be assigned an In-School Suspension exceeding five (5) days. Documents Required in Students Discipline Folder: Discipline
Referral Form (Original) Completed with all required PEIMS elements and the administrators signature and date. Template available on the Federal and State Compliance website. In-School Suspension Letter (Copy) Addressed to the parent, signed and dated by administrator with a description of the offense(s) and
action(s) taken, including the dates and the number of days assigned). Letters available on the Federal and State Compliance website. Out-of-School Suspension (OSS) 05 (Full Day) or 25 (Partial Day) Out of School Suspensions must not exceed three (3) days for each offense. Documents Required in Students Discipline Folder: Discipline Referral Form Copy of the Out-of-School Suspension letter
Completed with all required PEIMS elements and the administrators signature and date. Template available on the Federal and State Compliance website. Addressed to the parent, signed and dated by administrator with a description of the offense(s) and action(s) taken, including the dates and the number of days assigned). Letters available on the Federal and State Compliance website. Secondary District Alternative Education Program(DAEP) (07)
Student must be at least six (6) years old Documents Required in Students Discipline Folder: Discipline Referral Form (Original) Completed with all required PEIMS elements and the administrators signature and date. DAEP Placement Letter (Copy) Addressed to the parent, signed and dated by administrator, stating the beginning and end date
of the placement and a description of the appeals process. DAEP referral (Copy) Printed from the online DAEP system. Only administrators have access to the application. DAEP Approval or Rejection email Email from the DAEP administrator that includes the length of the
students placement. Juvenile Justice Alternative Education Program JJAEP (02) Student must be at least ten (10) years old Documents Required in Students Discipline Folder: 1. Discipline Referral Form Completed with all required PEIMS elements and the administrators signature and date. 2. Copy of approval/rejection email Email from the DAEP administrator that includes the length of the students placement.
3. Copy of Letter of Recommended Expulsion Addressed to the parent, signed and dated by administrator. The letters are on the Student Discipline website. 4. Copy of the expulsion letter Addressed to the parent, signed and dated by administrator. The letters are on the Student Discipline website. 5. For Special Education Students: Documentation of an MDRs findings and signature page(s). 6. For Student Victims:
Copy of the victim parental letter must be on file with the appropriate signatures. The letters are on the Student Discipline website. HB 2619 requires school districts to provide notice to a foster childs educational decision-maker and caseworker regarding certain events that may significantly impact the childs education. Monthly Discipline Open Labs Information Why meet? Step-by-step entry in Chancery, correcting errors on Certify, folder content. register on OneSource. Audience Personnel entering information in Chancery, i.e., new staff
Why monthly? to minimize fatals/errors 72 Discipline Folder Records Storage Ensure that records are stored in boxes/storage bind and labeled. Folders must be in alphabetical order. Box content should be current school year. Store in a well-ventilated, safe, and secure place. 73 Discipline Resources Federal and State Compliance, http://www.houstonisd.org/Page/61625 Appendix E: Additional Information Related to Discipline PEIMS Data Standards
Student Attendance Accounting Handbook Texas Education Code Chapter 37 Student Discipline Department, http://www.houstonisd.org//Domain/15184 DAEP/JJAEP Documentation and Placement Information DAEP/JJAEP Online Referral Application - for HISD Administrators only HISD Code of Student Conduct Texas Education Agency, http://tea.texas.gov/
Days Remaining Chart Discipline Referral Template ISS/OSS Parent Notification Letters Offenses-Consequences Chart Preparing for a Discipline Compliance Review guide Training Materials 74 Contacts Federal and State Compliance Department, 713-556-6753 Wanda Thomas Senior Manager 75
Contacts PEIMS Data Reporting Pablo Martinez, Sr Compliance Analyst 713-556-6760 Compliance Reviews Leavers, Discipline David Glaesemann, Sr. Compliance Analyst, 713-556-6758 Nancy Cintron, Sr. Compliance Analyst, 713-556-6767 Veda Winfree, Sr. Compliance Analyst, 713-556-6769 LaTonya Smith Sr. Compliance Analyst, 713-556-765 DAEP/JJAEP Process Luis Gavito - Department of Student Discipline, 713-556-7140 76 Questions? 77