Newsletter 4 - Ohio State University

Newsletter 4 - Ohio State University

The Ohio State University Extension Seneca County Family Newsletter Volume 29, Issue 1 In this issue.. End of year club information Secretary and treasurer books and honor club forms Club Financial Forms 990N- Epostcard Background Checks/Fingerprints New Volunteers Enrollment Start up packets Volunteer Update/Policy 1.50 Training Quality Assurance United Way Annual Campaign 4-H Achievement Form Ohio 4-H Week Ohio 4-H Conference Beef Ambassador Club Officer Training Seneca County Family Handbook 2019 Camp Information Poet Scholarship Livestock Judging Team 4-H Club Audits 4-H Club Meeting Visits CARTEENS JR. Leadership News Upcoming Opportunities Jr. Fair News Seneca County Family Newsletter January-March 2019 I hope everyone had a wonderful Christmas and a good start to the new year! With the new year comes the beginning of a new 4-H year as well, so be sure to read this winter issue of our newsletter for all of our upcoming event dates and important information. Be sure to also check out our website: and list us on Facebook: Seneca County 4-H Program, for the latest and most up-to-date news and information as well. 1 OSU Extension, Seneca County End of year club information Important Enrollment Information and Volunteer Information Club packets are available in the Extension Office. These packets have end of year certificates, honor club forms, and secretary/treasurer forms. There are still several in the office. Please get these picked up ASAP. 2019 Fingerprints/Background Checks If you were selected to get your fingerprints done for the upcoming 4-H year and did not do so, you will not be considered a volunteer for 2019. A letter was sent out to you reminding you to get your fingerprints completed by December 31, 2018. If you have reimbursement forms, please turn them into the Extension Office. New Volunteers As a reminder, clubs should have more than one verified volunteer in the club. Verified volunteers have: Completed a volunteer application Completed a volunteer interview Completed a background/fingerprint check Completed new volunteer orientation/Policy 1.50 Complete/completed a volunteer enrollment form. Several clubs last year, did not follow this procedure. All new volunteers must complete these steps in order to become a Club Financial Forms Annual Financial forms are due by volunteer. Filling out an enrollment form as a new volunteer, does NOT qualify you to be a volunteer. If you fill out an enrollment form January, 31, 2019. Forms can be and have not done the other items listed, you will be contacted to found in your year end packet or complete these steps in order to be considered a volunteer in 2019. you can contact the office for a All volunteers, new and previous, NEED To complete an enrollment copy. This is a requirement for every club. Enrollments will not be form and have it on file in the Extension Office. accepted until your Annual

Enrollment Financial form is turned in to the office. Enrollment for the upcoming year will be taken in the office March 120, 2019. If you would like to send in your book orders early so it is ready, please either drop it off at the office or email it to: [email protected] You can also bring it to the office with you 990N E-Postcard Filing Once again this year, the office will with your enrollment forms and it can be filled at that time. Enrollment fees will remain the same this year. 4-H aged members be filing all club EINs. Please do $10.00 and Cloverbuds $5.00. not attempt to file them. Several clubs have been contacted Enrollment fees are again going to be paid to 4-H Council. The about needing to file a new EIN. Extension Office can not accept payments for club enrollment. This needs handled immediately. When you bring your enrollment forms in, you will be given an Club enrollments WILL NOT be envelope and form to place in the 4-H Council box, which is located accepted until this is done. Letters right outside of the main office. Council can accept cash or checks have been sent out several times made payable to Seneca County 4-H Advisory Council. If you are about obtaining a new EIN. If you bringing cash, please make sure you have the exact amount, as we have questions or need help filing can not make change. for new EIN, please stop in the If your club needs to purchase resource books at the time of office and we will help you enrollment, please bring additional check or cash. Resource books complete this task. After filing, you are purchased through the Extension Office separately. Checks for will need to get a copy of the new resource books should be made payable to OSU Extension. number to the office and sign a new tax exempt form. Start Up Packets The new year start up packets will be available during the advisor trainings. This packet has all your enrollment forms and any important forms you will need for the year. Secretary and Treasurer Books and Honor Club Forms Please remember to turn in your books and honor club forms by Monday, January 14, 2019. Books will be reviewed by 4-H Council members quickly so you can have them back to start your new year. Seneca County Family Newsletter 2 OSU Extension, Seneca County Volunteer Update and Policy 1.50 Training Volunteers, please mark your calendars to attend one of the mandatory Policy 1.50 trainings and 4-H update. Any active volunteer must attend a training to be a volunteer in 2019. All trainings will be held at Sentinel Career and Technology Center in Tiffin. This year, you will be able to select three, twenty minute sessions to attend after the 4-H update and Policy 1.50 training. The topics to choose from are: Junior Fair Update with new coordinator, Emily Gilliland Hidden in Plain Sight (an interactive exhibit learning where drugs and alcohol may be hidden) This will not be offered at the January 26 training. Club Audits and Financials Club Visits and What to Expect Cloverbuds Club Guest Speakers and Tours/ How to Keep Members Engaged Project Judging and Requirements Dates trainings will be held: Thursday, January 10, 2019 from 6-8 p.m. Tuesday, January 15, 2019 from 12-2 p.m. Tuesday, January 15, 2019 from 6-8 p.m. Saturday, January 26, 2019 from 9-11 a.m. Seneca County Family Newsletter Quality Assurance Every member taking livestock ( not horses or dogs) must attend quality assurance training. First year members taking a livestock project must attend a county wide quality assurance session and a parent/guardian must be present. There are four options for completing quality assurance training. Attend one of the county wide trainings offered through Seneca County. There will be a test out option offered again this year, one hour prior to the start time of county wide trainings. Test out options are for youth ages

15-18 and once you pass the quality assurance test, you have tested out of the annual quality assurance program permanently. These ages are as of January 1, 2019- a youths 4-H age. A Quality Assurance Study Guide can be found on the Livestock Resource page at https:// es/livestock/livestock-resources Thursday, February 28, 2019 at 6:00 p.m., test out starting at 5:00 p.m. at Bellevue Senior High School Tuesday, March 26, 2019 at 6:00 p.m. test out starting at 5:00 p.m. at Old Fort High School Sunday, April 28, 2019 at 4:00 p.m., test out starting at 3:00 p.m. at New Riegel Legion Attend a quality assurance training with/in your club. Certified assistant instructors will be able to teach quality assurance at the club level. If they choose to open it up to others to attend, a list will be complied and clubs will be notified. Attend a qualified quality assurance training in another Ohio county. Fees may apply. Call the Extension Office for those dates/times. Attend a qualified quality assurance training at an Ohio 4-H approved event. These could be at a clinic, Junior Swine Day, Ohio Beef Expo, Dairy Palooza, Champions Choice Lamb Camp, etc. Quality Assurance must be completed by a county deadline of May 1, 2019. No Exceptions. Make sure you sign in at all events or obtain a completion certificate and turn it in to the office. 3 OSU Extension, Seneca County United Way Annual Campaign Did you know that Seneca County 4-H is an associate agency to the Tiffin-Seneca United Way? The United Way is currently conducting their annual campaign and celebrating 75 years of dedicated service to Tiffin and Seneca County. Their campaign goal is to reach $500,000 to support many programs and services. The monies raised through this campaign help to make a difference in our community and support their associate agencies like Seneca County 4-H! Thank you for your consideration in helping to ensure that our service continues. 4-H Achievement Form Older youth in 4-H should experience and take advantage of the many opportunities for trips and scholarships that are available to them through the county, state, and national level. In order to qualify or be considered for some of these opportunities, an achievement form must be filled out. Some of the opportunities include: National 4-H Congress, National Dairy Conference, State Junior Fairboard, and many more. Achievement forms can be found at: : http:// scholarships Achievement forms are due to the Extension Office by Friday, February 1, 2019. Seneca County Family Newsletter Ohio 4-H Week Ohio 4-H Week is March 3-9, 2019. Have you or your club celebrated 4-H week? This is a great time to represent Seneca

County 4-H and spread awareness about this great organization. You could wear your club and county 4-H apparel, paint windows, set up a booth, or work with Tractor Supply Company to set up a table. These are just some ideas in which you can spread the word about 4-H If your club, yourself, or your family does something to celebrate 4-H week, you can submit pictures of what you did so we can share them on our Facebook page! Ohio 4-H Conference End Ohio 4-H week by attending the Ohio 4-H Conference at the Greater Columbus Convention Center on Saturday, March 9, 2019. This conference has something for everybody to enjoy and leave with, whether you are a 4-H member, parent, or volunteer. The registration fee is $40.00 and registrations and fees are due to the Extension Office by Friday, February 8, 2019. Registrations are now available at the Extension Office or on the website: Register now to ensure your spot in the sessions and workshops you want to attend as they fill up fast! 4 Beef Ambassador This year, the Beef Ambassador will be included in the Jr. Fair Royalty application. Applications will be available on our website soon and are due by June 15. Club Officer Training There will be an officer training this year for anyone who is an elected officer, recreation leader, health and safety speaker, etc. The training will be held on Monday, March 11, 2019 from 6-8 p.m. at Sentinel Career and Technology Center. Seneca County Handbook Family The 2019 Family Handbook will be available on our website under the 4-H Youth Development tab for all members, families, volunteers, and advisors to access at their convenience. Volunteers and advisors will each receive one hard copy. If you pre-ordered a hard copy, those will also be

available at the office. Please feel free to bring it up on our website and print one off. If you do not have access to a computer or the internet, please let us know. OSU Extension, Seneca County 2019 Camp Information Mark your calendars for June 25-28, 2019 for this years Jr. Camp at Kelleys Island! Camp Counselor interviews were held on December 27 and 28, 2018. Planning and training sessions will begin in January. Camp registration forms, medical forms, costs, and any other important information will be coming in the following months. Be sure to check our website and Facebook page for additional information. Congratulations to our 2019 Camp Counselors: Jenna Binger Cadenece Brown Belinda Burkett Julia Franks Bryce Gebauer Theresa Greene Gaige Hess Samantha Hinton Garrett McCoy Jacob Nichols Brayden Prenzlin Messina Reesman Hazel Stone Cameron Webster Brooke Boes Cara Brown Jack Fay Carlene Fredritz Rebecca Greene Kylie Hemchak Nura Himebaugh Jordan Kieffer Logan McCoy Julianne Poland Colton Price Adam Sendelbach Lacie Wagner New Livestock Judging Team Beginning January of 2019, Seneca County Extension will be starting a youth livestock judging team for 9-18 year olds interested in enhancing their livestock evaluation skills, public speaking abilities, and learning more about animal science. This experience will help refine the decision making process through making logical, rational decisions based on information gathered and improve oral communication and observation skills while traveling around Seneca County and Ohio. Being a member of the livestock judging team will also help build self-discipline and improve leadership skills essential for future career success. The Seneca County Livestock Judging Team will be coached by Hallie Williams, OSU Agricultural and Natural Resources Extension Educator and practices will be held at the Seneca County Extension Office Conference Room. POET Scholarship POET Never Satisfied Scholarships are open to students enrolled for fall semester 2019 in any two or four year postsecondary school, regardless of major or GPA. Never Satisfied Scholars receive up to $5000 each, and will have the opportunity to visit the POET Sioux Falls campus during the school year. For more information and the

application, visit: What is involved? In our first year, we will focus on the fundamentals of livestock judging while preparing for The Ohio Beef Expo Livestock Judging Contest (Friday, March 15) and The Ohio State Fair Livestock Judging Contest (Friday, July 26). Practices will begin on Thursday, January 31, 2019 from 6:30-7:30 p.m. at the Seneca County Extension Office and continue every two weeks until Beef Expo. We will continue with monthly practices in April and May and then begin practicing weekly on Thursdays during the day through June and July. We will also help students attend summer judging camps/clinics if interested. For Adult Volunteers: The Seneca County Livestock Judging Team will need parents and volunteers to assist in transporting team members to practices and contests. In addition, we need volunteer livestock producers to allow our team to come and practice on their farms (Biosecurity practices will be of top priority). If you are interested in participating or volunteering, please contact Hallie Williams at 419-447-9722 or [email protected] Seneca County Family Newsletter 5 OSU Extension, Seneca County 4-H Club Audits We would like to bring to your attention that starting in 2020, we will be randomly selecting around eleven 4-H clubs to be audited by the Seneca County 4-H Advisory Council. This will place 4-H clubs on an approximate four year rotation. This is a way to ensure all clubs are following the correct financial guidelines as suggested by the Extension Office. It will also protect the treasurer, club, advisors, and Extension Office in case of any financial issues or challenges by others. Audits that do not pass inspection will require further investigation. Jr. Leadership News Junior Leadership is for any 4-H teen 14 years and older. As soon as you turn 14 you can join Jr. Leadership; it does not have to be by January 1st. We welcome any and all new members every month and we would love to have you join us! Jr. Leadership focuses a lot on community service. The Jr. Leadership group goes on teen exchanges with other counties throughout Ohio, helps with project judging and 4-H Awareness in the schools, helps with the annual Tiffin Rotary auction, hosts Santas Workshop, participates at the Family Fest at the Tiffin YMCA and the 4-H Kick Off at the fairgrounds, helps with the milkshake stand and puts on a square dance during the fair, and provides other fun opportunities for teens. Junior Leadership meets every second Monday of the month at 6:30 p.m. at the Extension Office. Come and check us out! 4-H Club Meeting Visits New for the upcoming 2019 year, advisory council members will be visiting clubs to help support and advise on club structure and observe how club meetings are run. Eleven clubs will be randomly drawn for visiting per year. This is approximately of the clubs per year. It is our hope and intention that the clubs of Seneca County are running with a similar structure and in a consistent manner. Information on the best practices will be sent out shortly. Once you have set your schedule of meetings times and dates for your club for the 2019 4-H year, please be sure to provide a copy to the Extension Office. The Seneca County Jr. Leadership Club will be hosting a gaga ball tournament on Sunday, April 14 at 2:00 p.m. at Oakley Park in Tiffin. This event is offered to anyone who is 13-18 years old. You can register as an individual or you can have a team comprised of four people. Snacks and drinks will be provided. Prizes will be awarded to the first and second place winners in both tournaments. Registration cost is $5.00/team and $1.00/individual. All registrations must be received by April 8, 2019. Registration forms can be found in the Extension Office or on our website:

CARTEENS If you are interested in being a teen instructor for CARTEENS, you do not need to be in 4-H, but you must be at least 14 years old. We meet every third Monday of the month, except July, at 6:30 p.m. at the Extension Office and would love to have you join our team. Teen facilitators teach other teen traffic offenders about speeding, Operating a vehicle impaired, and distracted driving. Being a CARTEEN is a great way to improve public speaking skills and learn more about teaching tools and not to mention there are gas cards, scholarships, and fun trips to Washington D.C. that you can earn. Seneca County Family Newsletter 6 OSU Extension, Seneca County Upcoming Opportunities Citizenship Washington Focus Citizenship Washington Focus is a 4-H leadership program for high school youth, ages 14-19, from across the country. Citizenship Washington Focus gives 4-H youth the opportunity to explore, develop, and refine the civic engagement skills they need to be outstanding leaders in their home communities and at the national level. Through sightseeing tours in the living classroom of Washington D.C. and hands-on educational workshops, youth will learn about the history of our nation, the leaders who have shaped it, and how they can apply the leadership and citizenship skills they have learned at CWF when they return home. CWF will be June 16-22, 2019 for Seneca County delegates and the cost is $1300.00. For more information, please visit: Leadership Washington Focus Leadership Washington Focus is a 4-H leadership program for youth entering grades 7 through 9. The program will take place at the National 4-H Youth Conference Center, just one mile from the Washington D.C. border. Middle school 4-H delegates will: Build confidence in their ability to motivate and direct others in meaningful action Practice effective communication with others through group discussions and public speaking Work with others to create and accomplish goals Develop an understanding of their own personal leadership style Exchange ideas, practice respect, and form friendships with other 4-Hers from across the nation Experience hands-on learning using the historical backdrop of Washington, D.C. LWF will be July 15-19, 2019 and the cost is $850.00. For more information, please visit: https:// Please call the Extension Office by February 15, 2019 if you plan to attend either one of these national events. Buckeye Leadership Workshop Buckeye Leadership Workshop is a learning, sharing workshop intended as a balanced program of social, physical, mental, and spiritual activities. Buckeye Leadership Workshop provides a powerful learning environment in which anyone who works with people, professionally or informally, can develop programming for youths or adults. The workshop also benefits those who simply enjoy associating with great people, experiencing new ideas, and learning new skills. Experimental learning through recreation is truly the intent and methodology of Buckeye Leadership Workshop. Buckeye Leadership is March 20-24, 2019 at Recreation Unlimited in Ashley, Ohio. The cost is $350.00 until March 1st and $375 after the deadline. To find more information and register for the event, please visit: Seneca County Family Newsletter 7 Ohio Military Kids Ohio Military Kids is a partnership between OSU Extension 4-H Youth Development and Family Readiness with Ohio National Guard. Through this partnership, Ohio Military Kids puts on events all around the state of Ohio. These events range from one day events, to overnights, to weekend camps, and weeklong residential camps. If you are part of a military family, please consider joining one of the many events. All active, reserve, and National Guard families are welcome.

They also have several opportunities for people to volunteer and support the program. These events start in April and goes throughout the entire summer and most of the fall. Please visit the website to see the opportunities. to see all the updates and share with military families. If you have questions, contact Kayla Oberstadt, OMK Program Manager, [email protected] Leadership Camp The Ohio 4-H State Leadership Camp is the premiere leadership development opportunity available to Ohio 4H members. The focus of the five day leadership experience is the development of concrete peer leadership skills that will enable participants to have an immediate impact in their home, 4-H club, county, community, or school. The camp is active and engaged- theres very little sitting and listening, and much opportunity for group interaction. Participants leave the camp ready to take on new challenges. The camp is open to young men and young women ages 15 to 18 years old. Leadership Camp is June 1-5, 2019 at 4-H Camp Ohio in St. Louisville, Oh. You Must let the Extension Office know if you are interested in attending by March 15th. More information on Leadership Camp can be found at: hip-camp OSU Extension, Seneca County Jr. Fair News from Emily Seneca County Jr. Fair Board met for their first meeting on Sunday, January 6 and are ready to move forward with the new year! New officers were elected and are as follows: President- Denver Staib Vice President- Jenna Gabel Secretary- Madilyn Slingwine Reporter- Maddy Norman Treasurer- Taylor Gottfied Public Relations- Becky Greene New members were also welcome: Cara Brown, Cole McDonald, Hannah Fought, Emma Kidd, Trenton Horner, Sophie Norman, Abby Daniel, Nura Himebaugh, Alison Williams, and Lauren Gabel. We are glad they are part of the JFB Team! We are looking to partner with all aspects of the fair. As we prepare for the upcoming fair with Senior Fair Board, Junior Fair Foundation, and our Extension friends, we look forward to all of the traditions that make our fair and county unique and very special. As we move towards the upcoming 2019 fair we welcome questions, input and suggestions. Office hours will be: Tuesdays, January-March 1 p.m.- 6 p.m. Tuesdays and Thursdays, March- May 1 p.m.- 6 p.m. June and July TBA A great shout out to Nicole Arnold for time of service to our young people and the fair. We look forward to meeting Joe and Nicoles newest family member at the fair or before! One change, our beef royalty will be selected in June when our other species royalty are selected. Please check the Extension website later for an update on the application. In closing- My name is Emily Gilliland, I am honored and privileged to serve as your new Junior Fair Board Coordinator. I look for ward to serving Seneca County Fair and our agricultural community. If you have any questions or would like to contact me I am available at the office hours listed above or you may call me at 419-618-8193. Insert photo/graphic here, or delete this box. OSU Extension, Seneca County 3140 S. S.R. 100, Suite E Tiffin, Oh 44883 Phone: 419-447-9722 Fax: 419-447-7677 CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For more information, visit For an accessible format of this publication, visit Seneca County Family Newsletter 8 OSU Extension, Seneca County

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