HSTP Region 8 Meeting

HSTP Region 8 Meeting

HSTP Region 8 Meeting March 15th, 2018 Kristen Gisondi, HSTP Coordinator Champaign County Regional Planning Commission Piattran, Monticello, Ill. Proxy Forms Need proxy forms from: Policy:

Champaign Coles Cumberland Shelby Technical:

CCAR C.E.F.S. C-CARTS CIPT CRIS CTF Dial-A-Ride East Central Illinois Area Agency on Aging Macon County Resources PACE SHOW BUS OMA Forms Need OMA forms from:

Policy: Bradley Clemmons Kelly Lockhart Jackie Chism Luke Parr Jim Mikeworth

Ray Spencer Keri Nausbaum Bob Murrell Technical:

Drew Bargmann Evan Alvarez Susan Love Kaycie Sanders Brian Peterlich Leanna Morgan Amy Brown

Joe Rassmussen Gary Miller Amanda Hyde Susan Real Amanda Timm Stacy Flick Eileen Sierra-Brown Tim Gadbury Linda Yeakel Adam Lach Policy Committee Vacancies

Clark DeWitt Edgar Vermillion Vice-Chair nomination HSTP Region 8 Report Card: 2017 Data Collection Have data from: CCAR, LifeLinks, Showbus, CIPT, C-CARTS, Piattran

Need data from: CCNH, CTF, Crosspoint Human Services, DSC, HRC of Edgar & Clark, Macon County Beacon, Shelby County Community Services HSTP Region 8 Report Card: 2017 Data Collection Also collecting data from Rural Mobility Index Plans for data Prepare HSTP Region 8 Report Card comparing 2017 (baseline year) data to 2018 data Present report card in first quarter of 2019 If you have any questions about data collection, please contact the HSTP Coordinator (Kristen Gisondi)

HSTP Region 8 Report Card Goals: Increase: Ridership, efficiency, marketing, survey distribution, directory distribution, service contracts, interagency coalitions, & RTAC/travel trainings Decrease: Denials Efficiency Breakdown of trips/miles & trips/hours (annually) Directory link

Website Changes The ECIHSTP website is currently being transferred to the Champaign County Regional Planning Commission (RPC) website Committees: https://ccrpc.org/committees/region-8-hstp/ Newsletters: https://ccrpc.org/news/ Plans and documents: https://ccrpc.org/topics/transportation/ HSTP Region 8 Report Card (Directory) SFY 2019 Section 5311 Grant Applications Section 5311 and DOAP Grant Applications are separate Downloadable documents from IDOT website Not being emailed out

Complete using Adobe, then submit online (not to IDOT Project Manager) IDOT has a video instructing on how to fill out the Uniform Budget (attached in newsletter) Grant Accountability and Transparency Act (GATA) first this year Order switched up Ex. Intercity Bus Capital/Operating Assistance Requests and Project Cost & Revenue Proposal are flip flopped SFY 2019 Section 5311 Grant Applications continued SFY 2019 Section 5311 Grant Applications continued

Not included this year Quarterly reports, request for payments forms, reconciliation forms, year ending reports, etc. will become available on the Transit Section of the IDOT website prior to the start of the fiscal year, and you will be notified when they become available. Completed applications are required to be uploaded (submitted) to the SharePoint site no later than Monday April 23rd, 2018. SFY19 Grantees are required to register with the Grant Accountability and Transparency Unit (GATU) via the GATA registration portal and complete all pre-award requirements. DOAP applications Due Monday, April 23rd 2018

Items not included this year Form OP-8 Notification of Service Change; Form OP-9 FY18 Year End Operating Data Report due on or before August 1, 2018; Form OP-10A Request for Payment; Form OP-10B Estimated Quarterly Financial Report; Form OP-10C Actual Quarterly Financial Report; Form OP-10D Request for Payment Reconciliation; and Audit Schedule The Schedule of Revenue and Expense for inclusion in your agencys FY2018 independent audit/financial statements. Year End NTD Operating Data Report for FY2018 due on August 1, 2018. (Copy in FY18 Application) FY18 Local Match Assessment Survey due on September 1, 2018. DOAP applications continued

Attachments required Form OP-1 Cover Letter requesting State operating assistance; Form OP-2 Description of Applicant's Organization Form OP-3 Summary of Totals for Revenues and Expenses Form 501 Operating Labor Summary Form OP-5 Financial Data and Revenue and Expense (with 5311 Exhibit B) Form OP-6B/6C Vehicle Use and Passengers Form OP-7 Purchase of Service Contracts

IDOT SharePoint Emailed to the grantee once they are a registered user. Go to link provided in email from IDOT All Grantees whom have an Illinois drivers license will use the link provided above to create their ID through DoIT. Once on the site use the link labeled Create Illinois.gov Account to create a user ID. Maximum of three users for their account. For 5311 recipients, one of the users must be the PCOM. Contact: Cathy Thrailkill at [email protected]v SharePoint Uploading Instructions https://ccrpc.org/documents

/idot-sharepoint-assistance-f or-fy19-grant-applications / Any questions? Committee Announcements?

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