Highways Agency: Severe Weather Information Services Supplier Engagement Day Conference Aston, Aston University, Birmingham 04 July 2014 Agenda 1. 2. 3. 4. 5. 6. Highways Agency overview Summary of Objectives Current Services Future Services Indicative Programme
Questions & Answers Once the presentation and Q & A session is complete, there will be an opportunity for invitees to meet members the team and discuss future service provision in more detail. Strategic Road Network (SRN) The HA is responsible for operating, maintaining and improving Englands SRN All motorways and major A trunk roads Assets 108 billion On average 4 million drivers use the SRN every day. The SRN represents 3% of roads in England, yet it carries around a third of all traffic in England. SRN length is 4,300 miles / 7,000 km Highways Agency Business Plan 2014-15 Performance Specification: Output 10 - Resilience Deliver a resilient network which is managed effectively during severe weather
incidents. Severe weather, such as snow or flooding has the potential to cause significant disruption to the network and its role in supporting the UK economy. Our weather information service is improving our ability to predict the occurrence of such events allowing us to plan appropriate responses. Our well established crisis management process will continue ensure effective planning in advance of, and in response to all types of severe weather. Our continuous improvement cycle builds on lessons learned and will further enhance our capability in dealing with these and other events that can impact on the resilience of the strategic road network. We will build on our successful severe weather communication campaigns, encouraging road users to better prepare for journeys in adverse weather conditions, as well as providing improved information and advice. Looking to the future, we will continue to assess the risks that climatic changes pose to our role as network operator, and adapt our service as appropriate. Threats to Resilience of SRN
Our Role Section 41(1A) of the Highways Act 1980 reads: a highway authority is under a duty to ensure, so far as is reasonably practicable, that safe passage along the highway is not endangered by snow or ice Role under Civil Contingencies Act 2004: Highways Agency is a Category 2 responder an event or situation which threatens serious damage to human welfare in a place in the UK to the environment of a place in the UK or to the security of the UK Network Delivery & Development (NDD): Asset Resilience Group Providing national strategy and support to help ensure asset resilience National Winter and Severe Weather
Team Provides national focus for winter service and severe weather issues. The team is responsible for: winter service fleet management; provision of technical advice and guidance on winter service delivery issues, strategic salt stock management; policy development; management of the severe weather improvement programme; management of the HA Weather Information Service (HAWIS) and other winter reporting systems (WRF1 & Fleet Data Logging); and development of the depot strategy. Team Leader - Paul Furlong (Andy Redford deputising) Future of Highways Agency
April 2015 HA will become a Government Owned Company Announced June 2013 after Spending Review 2013 Queens Speech on 04 June 2014 introduced Infrastructure Bill which included roads reform legislation Secures and will continue to secure long term investment from the Government Significant programme of investment beyond 2015 Includes funding for delivery of major projects and planned roads maintenance programme CEO Graham Daulton: We in the Agency will be looking to work with our partners and colleagues in the supply chain to deliver this work with the continuing commitment to efficiency and innovation that has already been demonstrated. Severe Weather Information Services
Severe Weather Information Service is shorthand for the provision of a number of integrated weather and winter treatment related information services to the Highways Agency and its partners. The use of this term is not intended to imply that all services would be delivered as a single system or a single service, although they could be. Agency Objectives To develop and deliver plans to replace expiring winter ICT systems with enhanced services
Existing winter ICT services due to expire in 2015 Agency considering how best to enable successful delivery of a number of integrated weather and winter treatment related information services to replace the suite of existing services Seeking a solution that can provide road weather, winter treatment and winter vehicle reporting information in an integrated manner that assists users to carry out their tasks The strategy will be developed in consultation with suppliers Current Services The current HA winter ICT services comprise: A Weather Information Service (HAWIS) collects store, distributes and presents road weather forecasts and observations; A Winter Reporting Service (WRF1) collects, stores and
presents road treatment decision records and related business continuity information; and A Winter Vehicle Data Logging Service collects, stores, distributes and presents winter treatment vehicle gritting records and related vehicle management information. Implemented as three distinct services despite having an overlapping user base and handling related information Potential benefits from integrating these to provide a more efficient seamless service solution, aligned with wider HA ICT and opened up to a wider range of stakeholders Current Services Weather Information Service (HAWIS) HAWIS is the Agencys single source of weather information. The service comprises:
A network of Environmental Sensor Stations (ESS) commonly known as weather stations; A central ICT data bureau service and website (HAWCS); Provision of strategic and operational weather forecasting to HAWCS; & Connectivity requirements from ESS to HAWCS 2. Front Page 1...Navigation 1...Navigation Common Common menu menu containing containing
weather weather summary, summary, ESS, ESS, forecast forecast images, images, camera camera images, images, alarms alarms && alerts alerts etc. etc. 2...Map 2...Map Defaults Defaults to to showing
showing forecast forecast weather. weather. Controls Controls at at the the bottom bottom allow allow this this to to be be changed changed 3...Pop 3...Pop out out
This This icon icon will will pop pop the the map map // graph graph etc etc out out into into its its own own box. box. 3...Useful 3...Useful links
links Shows Shows who who is is logged logged in, in, printing, printing, help help and and contact contact the the HAWCS HAWCS team. team. 4...Weather 4...Weather warnings
warnings 22 primary primary types types of of weather weather warning: warning: Severe Severe weather weather warnings warnings from from the the Met Met Office Office Public Public Weather
Weather Service Service Environment EnvironmentAgency Agency flood flood warnings warnings HA HAspecific specific weather weather alerts alerts (amber (amber for for wind wind etc) etc) also
also included included 9...What 9...What is is being being viewed viewed Shows Shows what what isis being being viewed, viewed, when when is is being being viewed. viewed.
8...Zoom 8...Zoom and and pan pan Normal type Normal type controls. controls. Shortcut...double Shortcut...double click click on on map to zoom in. map to zoom in. 5...Alarms
5...Alarms & &Alerts Alerts Customisable Customisable alerts alerts set set per per user group. user group. 7...Map 7...Map controls controls Can Can go go back back in
in time, time, choose choose between between forecast forecast and and actuals, actuals, geographic geographic area, area, and and what what to to display. display. 6...Detailed 6...Detailed forecasting
forecasting At At national national and and area area level, level, both both text text and and visualised visualised displays displays Winter Reporting Service (WRF1)
WRF1 operates primarily in the winter season (01 October 30 April) and has two core functions: Record of Decisions provides the Agency, its Service Providers, local authorities, police services and other winter stakeholders with up-to-date information on the state of the road network, business continuity issues and weather related incidents; & Confirmation of Treatments provides the Agency with the requisite information to allow them to take a strategic overview of the network. Data is also used to assist in the measurement of performance and to inform various research projects. WRF1 enables users to submit and view winter decisions in real time. The information recorded includes winter decisions, current weather conditions, current salt stock supplies, reserve winter fleet availability and depot fuel levels across the entire Agency Network. WRF1 Archive
Reporting Stakeholders Data Input Records Service Providers Information Flow Winter Reporting Process
1000 Previous Action Report 1600 Full / No Action Report 1600 Business Continuity Report Interim / Update to change a Full / No action report within 30 minutes of change Vehicle updates as soon as possible after occurrence Severe Weather Desk Report hourly Sit Reps Winter Fleet Data Logging Background January 2008, the Highways Agency awarded a 45 million framework contract for the provision of a new fleet of winter service vehicles Under the four year contract the Highways Agency purchased 437 vehicles to be operated by its Service Providers.
The first vehicles went into operation for the 2008 2009 winter season , with the last vehicles entering service late 2010. The current expected life of the fleet is around 10 years. Under a separate contract in 2008, the Highways agency awarded a contract to Cybit to provide a datalogging solution for the fleet. The platform in use is the fleetstar system now operated by Masternaut. Detailed Information Trakm8 T6 or T8 units installed 383 vehicles have T6 units installed T8 units installed in 54 vehicles. 96 Depot bases across England ( 12 areas) Approx 344 precautionary treatment routes in use across SRN. Driver pool around 1100 operatives All precautionary routes are designed to be completed within 3 hours (specification is generally leaving the depot, treating the route, returning to depot, reloading, and been ready to leave again) Treatment details
In dry or pre wet mode up to 3 lane + width hard- shoulder Spread rates from 8g/m2 through to 40g/m2 In pre wet mode Salt / Brine ration 70:30 D1, Combi and spray bar vehicles limited to 3 lane with when liquid spreading Salt spreading Maximum road speed 56mph Max permitted speed when plough fitted 40mph (in raised position) Ideal ploughing speed less that 20 mph Controls set to spread by lane from any lane Treatment requirements Spreading positions & and widths Severe Weather Information Service Context Service Outcomes: Functions
Severe Weather Information Services shall be delivered using an integrated solution aligned with Government ICT policy that provides a single consistent set of weather and winter treatment information across the Highways Agency and its service providers, and enables wider re-use of the information provided; The functions of the Severe Weather Information Services shall include: Receive weather information from public and bespoke weather forecast services; Receive roadside weather observations; Receive winter treatment information from the Highways Agency area winter service providers; Receive tracking and telemetry records from the Highways Agency winter vehicle fleet; Extract information from the data received to meet user needs; Store information received and extracted; & Make the stored information available either directly to users or through other outside services.
Service Outcomes: Information Severe Weather Information Services shall make information available to the following users and roles: Winter service providers to plan, execute and record winter treatment actions; Maintainers to identify and assist in the rectification of weather and winter treatment equipment faults; Control rooms to assist in the identification of weather events and winter treatment actions with a potential impact on the road network; & External stakeholders and the general public, via intermediate Highways Agency and government services such as National Traffic Information Service (NTIS), Traffic England, data.gov.uk etc. to inform their travel choices. Service Outcomes: Qualities The qualities of the Severe Weather Information Services shall include:
Services made available in a manner optimised to best support each users role; Information clearly defined and of high quality, traceable to national or international industry leaders in each appropriate field; Information exchanged using well defined open standards based interface specifications to enable reuse; Existing services / assets shall be reused unless new services / assets can provide better value Information service providers shall have clear responsibilities and services shall be designed to avoid external dependencies wherever possible and, where this is not possible, service providers shall put mechanisms in place to ensure service providers actively monitor and manage those dependencies; User facing service providers shall be engaged directly with the user community with the Highways Agency managing this relationship only by exception; & Services shall be organised to exploit economies of scale (e.g. ICT infrastructure as a commodity, service management as a commodity, support as a commodity etc). Prospective Services / Functions Assets / Services available for reuse
HA ESS HAWCS Software Application Vehicle Data Logging Units Connectivity Services Established data exchange process interfaces for HAWIS Indicative Programme
Stage 1: Pre-procurement market engagement June August 2014 Stage 2: Sourcing strategy July November 2014 Stage 3: Supplier(s) identification (Procurement process) November December 2014 Stage 4: Execution of sourcing strategy (evaluation) January March 2015 Stage 5: Finalise contract(s) & mobilise services April 2015 onwards Q&A 1. What negative experiences have you had with tender processes in the past? 2. How can we avoid repeating these? 3. Do you have any services that could be delivered under an existing pan-government framework? 4. How should we frame requirements to allow you to
optimise your bid? 5. What additional background information would be useful for you to provide a response to requirements? 6. From the information you have, what are the biggest obstacles / risks to further engagement in this process? 7. Your questions for us Next Steps Refreshments!!! Informal discussions today Refinement to strategy Developing requirements
Developing contract terms and conditions Continuing dialogue with suppliers Thank you for listening
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