Formatting and Editing Skills - mrslatham-csa.weebly.com

Formatting and Editing Skills - mrslatham-csa.weebly.com

Formatting and Editing Skills Objective 4.01: Apply appropriate formatting to keyed documents and use editing tools and operational keys effectively Essential Questions Why is formatting applied to fonts, paragraphs, and pages? How can the editing tools in a word processing program assist you? Word Processing Word processing software is a type of

application software that is used for creating text documents, such as: letters, memos, and reports Two Word Processors We Use 1. Google Docs a. available through the Google Cloud and your WakeID portal http://wakeid.wcpss.net b. saves work automatically and is available wherever you access it through the Internet 2. Microsoft Word

a. installed on computer as a program b. does not save automatically, user must name file and save c. only available through the MS Word program installed on a computer Google Docs Title bar displays the filename of a document Cursor on-screen blinking character that shows where the next character will appear Ribbon replaces menu bars;

provides you with groups of commands to use when creating a document Scroll bar allows you to scroll throughout a document that is too long to fit on one screen Toolbar provides you with buttons that allow you to access frequently used commands Microsoft Word

Cursor on-screen blinking character that shows where the next character will appear Title bar displays the filename of a document Ribbon replaces menu bars; provides you with groups of commands to use when creating a document Scroll bar allows you to scroll throughout a document that is

too long to fit on one screen Typing Paper Standard Paper Size: 8 x 11 inches There are 66 lines per page. Six lines equals one vertical inch. Page Orientation Orientation the direction in which you can print on a page Portrait height is greater than the width Landscape width is greater than the height Portrait 8 x 11

Landscape 11 x 8 Most word processing documents are printed in portrait orientation. Document Margins Margin the blank space at the top, bottom, left, and right of a document where you cannot type Header allows you to type above the top margin at the top of each page of

a document Footer allows you to type below the bottom margin at the bottom of each page of a document Format Format to place text on a page so that it looks good and is easy to read Text Alignment Alignment the way multiple lines of text line up along the left, right, or both margins

Tool Bar Alignment Buttons Left Align Left align text is lined up along Right Justify the left margin, leaving a jagged Center Align right margin Align Right align text is lined up

along the right margin, leaving a Left align jagged left margin Right align text is lined up text is lined Center align text is centered along the left up along the between both margins, resulting margin right margin in jagged left and right margins Justified text is aligned along the left and right margins, with no Center align Justified

jagged edges text is centered on the page text is lined up along both margins Horizontal Centering When text is centered between the left and right margin Commonly used

when formatting: Invitations Announcements Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27-March 3, 2012 See your PE teacher for more details.

Horizontal Centering Click on the Center align button Line Spacing Line spacing the spacing between lines of text in a document Single Space (SS) Strike Enter 1 time; leaves no blank lines between lines of text in a document Double Space (DS) Strike Enter 2 times; leaves 1 blank line between lines of text in a document Triple Space (TS) Strike Enter 3 times; leaves 2 blank lines between lines of text in a document Quadruple Space (QS) Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

Word wrap the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key Vertical Centering When text is centered between the top and bottom margin Commonly used when formatting: Invitations Announcements Title pages

Vertical Centering in MS Word 1. Select Page Layout tab from the ribbon 2. Click on the arrow in the bottom right-hand corner of the Page Setup group Vertical Centering-MS Word 3. Select the Layout tab from the Page Setup window 4. Choose Center

alignment from the Vertical alignment list Vertical CenteringGoogle Docs 1. Currently, there is no vertical centering option in Google Docs 2. However, a work around could be a. create a 1x1 table with no borders, 8.5 row height b. center text in tables cell vertically 3. Heres a quick video of how to do this Text Formatting Font the specific design for a collection of letters,

numbers, and symbols Examples: Times New Roman Arial Chiller Broadway Goudy Stout Ways to format your font: Color SIZE

Bold Underline Italicize Text Formatting Bullets and numbering used to arrange items in a list with each item beginning with a bullet or a number Editing Editing the process of updating a word processing document to: make changes correct errors make it visually appealing Editing Tools

Cut the word processing tool that removes text or graphics from the current location in a document Copy the word processing tool that allows text or graphics to be copied to another location within a document Editing Tools Clipboard temporary storage location for text or graphics that have been cut or copied Paste the word processing tool that places text or graphics that have been cut or copied in a new location within a document

Editing Tools Spell Check the word processing tool that checks your document for incorrectly spelled words, similar to an electronic dictionary Grammar Check the word processing tool that checks selected words in a document for grammatical errors Thesaurus the word processing tool that allows you to find synonyms (words with similar meanings) for words in a document Operational Keys Backspace deletes text to the left of (behind) the

cursor Escape (Esc) allows you to exit unwanted menus and dialog boxes Home moves the cursor to the beginning of a line Insert allows text to be inserted within a line of text Tab used to

indent; moves the cursor 5 spaces on a line Page Up moves one screen above the current cursor position Num Lock locks the numbers of the numeric keypad

Caps Lock Locks the alphabetic keys in uppercase Control (Ctrl) used with other keys to execute (carry out) out commands Shift Used to capitalize alphabetic keys and type symbol keys Alternate (Alt) used

with other keys to access tabs on the ribbon Delete deletes text directly in front of (to the right of) the cursor Enter used to move the cursor down to the next line End moves the cursor to the end of a

line Page Down moves one screen below the current cursor position Arrow keys move the cursor in the direction of the arrow, one character at a time Combine operational keys to save time!!! Control and Page Up moves you to the first page of a multi-page document Control and Home takes you to the first

line of a document Control and End takes you to the last line of a document Control and Page Down moves you to the next page of a multi-page document Function Keys Allow you to quickly access frequently used functions Examples: F1 allows you to access the Help tool F7 allows you to access the Spell Check tool

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