EMPOWERED MARKET RESEARCH THROUGH FPDS & DSBS Lets Go Beyond FBO Presenter: Randall Johnston Deputy Area Director, Area 2 U.S. Small Business Administration Office of Government Contracting (202) 503-6853 [email protected] MARKET RESEARCH USING FPDS & DSBS
Todays market research needs to use current and valid sources when assessing the supply chain. There are no better sources than the Federal Procurement Data System or FPDS and SBAs Dynamic Small Business Search DSBS tool when trying to find sources of supply/services for Government procurements. FPDS and DSBS importance is supported by OMB, OFPP, and all Federal agencies that analyze buying trends, obtain needed contract data for
strategic analysis, and small business goaling. We will first address each database for this training session. MARKET RESEARCH USING FPDS The Federal Procurement Data System (FPDS) website is located at: https://www.fpds.gov/fpdsng_cms/index.php/en/ and you can use this database while following my presentation. FPDS data is a tactical & strategic market
research tool. Either register as a user to query live procurement data with the enhanced ability to save reports, or simply use the ezSearch tool at the start of the FPDS home MARKET RESEARCH USING FPDS FPDS data provides contract history for acquisition team, contracting officers, and the small business office:
Each party has ability to search the whole database for contract awards for the same or similar requirement. Helps establish acquisition strategy or plan Helps determine small business capability without the use of FBO, which can save procurement lead time MARKET RESEARCH USING FPDS
FPDS data is value added: Provides buying trends: what the Government is buying and how often, and answers the who, what, where, and when questions. Its the best known source for contract history. Provides small business representation data. Who, what, and how many small businesses
are doing business with the Federal Government. Quick FPDS Demo Go to following website: https://www.fpds.gov/fpdsng_cms/index.php/en/ and type in NAICS Code 541330: Quick FPDS Demo You will see a list of contract actions (awards and mods) pop up, click on Date Signed in the Sort By box to get the most recent contact actions: Quick FPDS Demo
Scroll to the top of the screen and click on Advanced Search. You will then click on the Add button and a drop down menu will appear. Select Description of Requirement and type in fiber optic, then press Search: Quick FPDS Demo Your search screen should now have contract actions involving NAICS Code 541330 and fiber optic related contract actions as indicated in the Search Criteria box: Quick FPDS Demo Select the Advanced Search button again and then the Add button, select Socio Economic Indicators from the drop down menu. Enter the word small in the Like field and press Search:
Quick FPDS Demo You now have drilled down the contract actions set-aside for small business related to 541330, and fiber optic requirements as indicated in the Search Criteria box: Quick FPDS Demo Click on the MS Exel CSV botton to the right of the screen and save the data for sorting and analysis of contract history: Quick FPDS Demo Contract History analysis involves sorting the data and making sense of it by either contacting the list of firms based on the data you sort and utilize in your analysis, or taking the data at face value: Market Research Decision
Step If Contract History analysis cannot produce the market research to support your acquisition decision for either an unrestricted or SB set-aside procurement, then the next step would involve using the Dynamic Small Business Search tool or DSBS and is located at: http:// dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm DSBS can provide you a list of potential small business firms that are affiliated with a specific NAICS code and key words related to the procurement.
Quick DSBS Demo The Dynamic Small Business Search tool or DSBS can be used to generate lists, and to solicit the small business industry for capability. This can be done by accessing the DSBS and web page at: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm Quick DSBS Demo Scroll down to the Specific Nature of Business Section within DSBS and input NAICS Code 541330, and put in the key words fiber optic: Quick DSBS Demo Before you generate a list, scroll down to the Search Results Display Options Section of DSBS which then provides you three formating options: 1.
Table Format 2. HTML Import Format 3. Mail Merge Format 4. Vertical Format for mobile users.
If you know the capabilty of the small business market and want to provide lists to Government officials, use options 1, 2 or 4 respectively. If you want to solicit the small business industry within SAM, use option 3 or the Mail Merge Format. Quick DSBS Demo If you want to solicit the small business industry within SAM, pick Option 3 or the Mail Merge Format and then click on Search Using these Criteria: Quick DSBS Demo
This will provide you the capability of saving all e-mail addresses and formating them into a email message by simply picking the semi-colon and space option. Use this option since Microsoft Outlook uses this format to separate email addresses: Quick DSBS Demo All the emails generated can simply be copied and pasted into a Microsoft Outlook email and sent to all small businesses. NOTE: You must use the blind copy line to protect the identity of all small business firms. DSBS Guidelines for Soliciting SB firms
You should use the blind copy Bcc line when sending out an email in order to protect the identity of all small business firms you are soliciting. Your email should provide the purpose of the email and attach a copy of the instructions on submitting capability statements. The email should also have attached a draft Statement of Work or Performanced Based Statement of Work for the firms to reference.
Capability Statements should be no more than 5 to 10 pages in length, depending upon the complexity and size of the procurement. Your email must outline how you will be assessing each capability statement. Be very specific on how you will assess their capability. Be specific on what information you are asking for, much
SBA Quick Reference Summary of CFR regulations SBA size regulations 13 CFR Part 121 HUBZone regulations 13 CFR 126.616 SBA Certificate of Competency 13 CFR 125.5 Service-disabled veteran
13 CFR 125.15(b) 8(a) and SDB regulations 13 CFR 124.513 Small disadvantaged business 13 CFR 124.1002(f) WOSB Program 13 CFR 127 SBA Prime Contracting
13 CFR 125.2 SBA Subcontracting 13 CFR 125.3 TYPES OF SBA CONTACTS & OFFICES A. SBA Government Contracting Area Offices 1. SBA Procurement Center Representatives (PCRs) 2. SBA Commercial Market Representatives (CMRs) B. SBA District Offices 1. Business Opportunity Specialists (BOS)
C. SBA Regional Offices D. SBA Headquarters Six SBA Government Contracting Areas at hyperlink: https://www.sba.gov/content/pcr-directory A. SBA Quick Reference - SBA Area Offices 1. Size protests (with recertification) 13 CFR 121.1001 13 CFR 121.1010 2. Locating nearest SBA staffer 3. Certificate of Competency FAR 19.302 FAR 19.4
FAR 19.6 13 CFR 125.5 4. COC Limitations on Subcontracting Compliance FAR 19.601 13 CFR 125.6(f) 5. Receiving copies subcontracting plans FAR 19.705-6 B. SBA Quick Reference SBA Procurement Center Representatives (PCRs) FAR 19.402 Small Business Administration procurement center representatives. (a)(1) The SBA may assign one or more procurement center representatives to any contracting activity or contract administration office to carry out SBA policies and programs
(2) If a SBA procurement center representative is not assigned to the procuring activity or contract administration office, contact the SBA Office of Government Contracting Area Office.. (b) Upon their request and subject to applicable acquisition and security regulations, contracting officers shall give SBA procurement center representatives.access to all reasonably obtainable contract. B. SBA Quick Reference SBA PCRs, cont. 1. SBA PCR coordination records FAR 19..501(b) 13 CFR 125.2 2. Small business set-aside appeals
FAR 19.505 13 CFR 125.2(b)(7) 3. HUBZone set-aside appeals FAR 19.1305 FAR 19.1306 13 CFR 126.61 4. SDVOSB set-aside appeal FAR 19.1405 FAR 19.1406 13 CFR 125.22 5. Reporting bundling to SBA (MATOCs) FAR 19.202-1(e)(1) 13 CFR 125.2 6. SBA subcontracting plan reviews-copies FAR 19.705-5(3)
13 CFR 125.2(b)(6)(iii) FAR 19.705-6(c) 13 CFR 125.2(b)(6)(iii)(C) 7. SBA subcontracting program review FAR 19.707(4) 13 CFR 125.2(b)(6)(iii)(C) 8. Small business TFD FAR 49.402-3 (e)(4)) (Termination for default) 9. Surveillance review of agency contracting Small business coordination forms sent to SBA PCRs Agency Form Title
1 Commerce CD 570 Small business set-aside review 2 Defense 2579 Small business coordination record
3 Energy 4220.2 Small Business Review form 4 GSA 2689 Small Business Analysis Record
5 HHS 653 Small business review form 6 Homeland Security 700-22 Small business review form 7
Interior 1886 Acquisition screening and review form 8 Labor DL12004 Small Business Procurement Determination.
9 NASA NF 1787 Small business review sheet 10 State DS-1910 Small Business Clearance Form
11 Transportation 4250 Small Business Program Review Form AD-1205 Small Business Program Procurement Review 2268 Procurement Request Review For Small
Business 12 13 USDA VA Document that you have provided SBA Area Directors with copies of subcontracting plans 19.705-6 Postaward responsibilities of the contracting officer. : (a) Notifying the SBA of the award by sending a copy of the award document to the Area Director, Office of Government Contracting, in the SBA area office where the contract will be performed. (c) Giving to the SBA procurement center representative.a copy of (1) Any subcontracting plan submitted in response to a sealed bid
solicitation; and (2) The final negotiated subcontracting plan that was incorporated into a negotiated contract or contract modification. (d) Notifying the SBA procurement center representative. of the opportunity to review subcontracting plans in connection with contract modifications. C. SBA Quick Reference - SBA Commercial Market Representatives (CMRs) link at: (https://www.sba.gov/content/cmr-directory) 1. Prime contractor portfolio management 13 CFR 125.3 2. Reviews of subcontracting plan holders 13 CFR 125.3 3. Matchmaking 13 CFR 125.3 4. SBA SUB-Net link at: http://www.sba.gov/content/sub-net
5. SBA Subcontracting Opportunities Directory link at: http://www.sba.gov/subcontracting-directory 6. SBLO Handbook link at: http://www.sba.gov/content/small-business-liaison-officerhandbook D. SBA Quick Reference SBA Regional and District Offices Link to district offices at: http://www.sba.gov/about-offices-list/3 D. SBA Quick Reference - SBA District Offices, cont. To locate SBA 8(a) business development servicing office, check Dynamic Small Business Search at the link: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm and then local resources at the link
http://www.sba.gov/tools/local-assistance/districtoffices E. SBA Quick Reference - SBA Headquarters 1. HUBZone status protests FAR 19.306 13 CFR 126.801 2. NAICS code appeal FAR 19.30 3 13 CFR 121.1103 3. Non-manufacturer rule waivers FAR 19.102(f)(1)-(7) 13 CFR 121.1204 4. SDVOSB status protest
FAR 19.307 13 CFR 125.23 5. WOSB Program status protest FAR 19.308/13 CFR 1275.600 FAR 19.102 (f ): No class waiver to NMR? Check out an individual waiver* A. If you find no class waivers, an SBA individual waiver to the
Nonmanufacturer Rule (NMR) may help you to achieve small business goals if*: B. A WAIVER FOR A SET-ASIDE IS NOT NEEDED WHEN: 1. ONE SMALL BUSINESS MANUFACTURER: * SMALL BUSINESS SET-ASIDE 2. SMALL BUSINESS MANUFACTURER, BRAND SPECIFIC OF ANY DOLLAR SIZE WITH FAR 6 JUSTIFICATION: * SMALL BUSINESS SET-ASIDE 3. LARGE BUSINESS, BRAND SPECIFIC (OR BRAND EQUIVALENT) REQUIREMENT $25,000 OR LESS WITH FAR 6: * SMALL BUSINESS SET-ASIDE C. GSA SCHEDULE: USE THE CLOSEST CODE LISTED ON THE SCHEDULE. THEN SAME AS ABOVE IF NO CLASS WAIVER.
D. EXCEPTION TO NMR IF PROCUREMENT $25,000 OR LESS. (FAR 19.102 (F)(7)(B)) NMR Program Office The preferred and most expeditious method for asking questions and submitting waiver requests is by e-mail to [email protected]
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