Exercises: Identifying Goals and Developing a Scenario

Exercises: Identifying Goals and Developing a Scenario

Exercises Identifying Goals and Developing a Scenario Chad Ostlund, CEM Emergency Preparedness & Response Health Partnerships Division Agenda

Goals and objectives of exercises Eight steps in exercise design Developing a scenario Todays Objectives By the end of this webinar you will be able to:

Define exercise goals & objectives Effectively use the eight steps in exercise design Develop a scenario

HSEEP Reminder Homeland Security Exercise & Evaluation Program Use the tools that work for you

https:// www.preptoolkit.org/we b/hseep-resources Overarching Goals & Objectives PHEP

Capabilities AgencySpecific Goals Objectives

Examples Eight Steps in Exercise Design 1. Assess Needs 2. Define the scope

3. Write a statement of purpose 4. Define objectives 5. Compose a narrative

6. Write major and detailed events 7. List expected actions 8. Prepare messages

Step 1: Assess Needs Capabilities, Capabilities, Capabilities Begin with your plan

Learn from past exercises JRA/THIRA Assessment results Step 1 Example

Assess Needs Capability 6 Information Sharing Weakness: Gap in Information Exchange Corrective Action: Review and update process for MDH Department Operations Center (DOC) to request and receive local public and tribal health information from PHPCs. Step 2: Define the Scope Scope includes:

- Capabilities - Type of emergency/hazard - Location - Participants - Exercise type - Duration Step 2 Example Scope Statement This is a 2.5 hour functional exercise for MDH ICS response staff operating in the MDH Department Operations

Center. This exercise tests emergency operations coordination in a train derailment scenario. Step 3: Write A Statement of Purpose Broad statement of the exercise goal

Use it for media Step 3 Example Purpose Statement MDH will conduct a 2.5 hour functional exercise on May 20, 2016 at the MDH department operations center to evaluate the ICS response staffs ability to develop an incident response strategy to a chemical spill from a train

derailment. Step 4: Define Objectives Objectives are essential for: Design process Exercise conduct Evaluation Improvement planning Step 4: Objectives

Clear, concise, focused on performance State WHO should do WHAT under WHAT CONDITIONS according to WHAT STANDARDS

Tabletop 3 to 5 objectives Functional 4 to 6 objectives Full scale 7 + But Are They

S.M.A.R.T.? Coordinate with faith-based community leaders to assess the availability of health information for their community with language barriers. S.M.A.R.T.? Environmental health staff will complete inspections within 3 days for Springfields 45 licensed restaurants and grocery delis to

allow them to reopen after a 24hour power failure. Step 4 Example Objectives 1. Healthcare Surge group supervisor will establish a briefing schedule with the MDH Health Regulation Division to maintain situational awareness before the next operational period. 2. The MDH Public Information Officer will coordinate with MDH subject matter experts (environmental health and long term surveillance staff) and with the joint information center to

provide health information to the affected population before the next operational period. Step 5: Compose a Narrative A brief description of the events that have occurred up to the minute the exercise begins.

Provided in the Situation Manual (tabletop exercises) and the ExPlan (for functional or full scale exercises) Step 5 Example Compose a Narrative A train derailment occurred in Little Falls, MN on Sunday, Sept 13 at 4:45 PM at the intersection of Broadway Avenue & Highway 23. Three train cars carrying hazardous materials

derailed. One car is on fire and leaking into the Mississippi River. A large portion of the citys population was evacuated to shelters. Step 6: Write Major and Detailed Events What they are

Provide a structure Care is necessary Step 6: Write Major and Detailed Events Major Events Big problems

Realistic actions Detailed Events Specific problem situations Expected actions Step 6 Example Write Major and Detailed Events Twenty-five people from Highland Assisted Living were deemed not

appropriate for a general population shelter and were sent to the hospital in St. Cloud. The hospital is requesting a list of available beds in skilled nursing facilities, including 10 memory care beds. Can MDH assist? Injects Link simulation to action

Enhance exercise experience for the players Prompts player action How to write

Create an Inject LPH will coordinate with response partners to conduct shelter assessments of population registering at local shelters during day 1 of incident. Step 7: List Expected Actions

Expected Actions Types of Actions Step 7 Example List Expected Actions Health Care Surge will send out survey to skilled nursing facilities in Central region. Share information with Operations Chief and other DOC

staff in a briefing or email. Step 8: Prepare Messages Characteristics Message, events & actions

Composing the message Step 8: Prepare Messages Recap of the Steps Pulling It Together Master Scenario Events List (MSEL)

Development Best practices MSEL Example Scenario Development Steps for all exercises

1. Use agency experts 2. Make scenario realistic 3. Draft and review 4. Talk-through 5. Finalize Wrap-Up Upcoming Webinars October 5: Conducting the Exercise

October 19 and/or 20: Evaluating the Exercise and Creating an After-Action Report/Improvement Plan (AAR/IP) Contact Information Chad Ostlund 651-201-5660 [email protected]

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