___________________ Springbrook Estates Sewer Improvement Area Informational Meeting December 20, 2017 Presented By: Allen County Sanitary Engineering Department ___________________ 1 Overview Of Tonights Meeting 1. 2. 3. 4. 5. 6. 7.
8. 9. Project Introduction Meeting Objective Project History Proposed Sanitary Sewer Layout Procedure for Completion of Project Estimated Cost to Property Owners Easement Acquisition Tentative Project Schedule Questions 2 1. Project Introduction A public sanitary sewer project is proposed for the Springbrook Estates Sewer Improvement Area. The project is being initiated due to the following:
1) There is an existing health concern and water pollution hazard as documented by our department and the Allen County Health Department. 2) Resident complaints. 3) Failing on-lot systems. Since the meeting held August 28, 2013 the department has been researching financial assistance opportunities, completing detailed plans and specifications for the project. 3 2. Meeting Objective This meeting will provide information for completion of a sanitary sewer project serving approximately 84 property owners located within Springbrook Estates, Northwest Street, SR 65 and SR 115 areas. The meeting will also allow for a question and answer period following the presentation.
4 3. Project History October 6, 2011 Sampling and testing of ditches and catch basins were completed by the Allen County Health Department and Allen County Sanitary Engineering Department. May 15, 2012 Sampling and testing of ditches and catch basins were completed by the Allen County Health Department and Allen County Sanitary Engineering Department. July 13, 2012 The Allen County Board of Health made recommendation to the Board of County Commissioners to pursue the installation of public sanitary sewer to eliminate the existing public health issues and water quality violations. August 28, 2013 Conduct public Informational Meeting. August 28, 2013 to Complete detailed plans, specifications, complete Tonight income surveys and research financial assistance options. 5 3. Project History Sampling Locations
6 3. Project History Sampling Test Results 7 4. Proposed Sanitary Sewer Layout 8 5. Procedure for Completion of Project Conduct 1st Informational Meeting on August 23, 2013. ORC 6117.06(A) - Commissioners adopted Resolution 523-13 on August 28, 2013 approving General Plan and Declaring Necessity of project. Research and make funding assistance applications. Conduct 2nd Informational Meeting on December 20, 2017. Proceed to the construction of the project once County has received
Closing Instructions from USDA. Complete construction of the project. Finalize cost of project, mail billings with notice of Project Wrap-up Meeting to property owners. Conduct Project Wrap-up Meeting addressing property owner concerns, final billing and connection process. Notify property owners for connection to the project. Health Department will require in-house plumbing inspection before connection. 9 6. Estimated Cost to Property Owners Cost to property owners can be broken down as follows: 1) Cost for design and construction of sanitary sewer mainline paid back as a monthly debt service to be added onto the sewer bills. 2) Miscellaneous out-of-pocket cost: a) Abandonment of septic and connection to sanitary sewer.
b) County sewer bill with debt service charge. c) County Health Board permit and potential modifications to plumbing. 10 6. Estimated Cost to Property Owners (cont.) Funding Assistance Sources: 11 6. Estimated Cost to Property Owners (cont.) 1) Estimated Principal Debt Service Estimated Total Project Cost Breakdown: Construction (9,581 lf of sewer) $1,239,746 Design 167,400 Easement acquisition
20,000 Administrative 44,000 Miscellaneous 43,000 Contingency (10% Construction Cost) 123,976 Total $1,638,122 Estimated Principal Debt Service (PDS) per User Equivalency (UE): PDS per UE = (PDS USDA Grant County Participation) 84 UE =($1,638,122 - $400,000 - $405,800) 84 UE =$832,322 84 = $9,909 per UE Note: The $9,909 principal debt service may be paid in cash within 30-days of billing. 12 6. Estimated Cost to Property Owners (cont.) 1) Estimated Principal Debt Service
Summary of Principal Debt Service Broken-down into a Monthly Charge: Principal Debt Service = $9,909, Interest Rate = 2.75% 20-year 30-year 40-year repaymen repayment repayment t Monthly Debt Service Payback Additional Financing Cost Over 20-year Plan $53.95
a) Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project. Approximate Cost - $1,500 to $2,000. b) Once a property owner has connected to the sewer line he or she will receive a quarterly sewer bill which may be billed monthly EFT. c) Months Billed Billing Date Due Date Cost Jan-Feb-Mar
May June $148.50 Apr-May-June Aug Sept $148.50 July-Aug-Sept Nov
Dec $148.50 Oct-Nov-Dec Feb March $148.50 Allen County Board of Health Permit ($100 to be covered in project cost), and any plumbing modifications 14 6. Estimated Cost to Property Owners (cont.) SUMMARY OF ESTIMATED COST Principal
DS $9,909 Monthly DS Charge to be billed with sewer bill (40 yr-20yr) out-of-pocket Quarterly Sewer Bill $34.17$53.95 $1,500$2,000
$148.50 ($49.50) On-Lot (monthly) The total monthly sewer bill is estimated to be between $83.67 (40-year) to $103.45 (20-year). 15 7. Easement Acquisition USDA will not allow the County to proceed with bidding the sewer improvement until all easements have been secured. The climate for receiving the best bid pricing is now. Therefore, in an effort to obtain the best possible pricing for construction the County needs to wrap-up the easement acquisition process. Your cooperation working with our representatives is greatly appreciated. All property owners will
benefit from a lower final project cost. All savings will be passed along to the property owners. There are a few easements that have not been secured from property owners. However, checks are being created for all property owners that have signed easements. Checks and copies of recorded easements shall be mailed to all property owners. 16 8. Tentative Project Schedule 1st Informational Meeting August 28, 2013 Income Surveys Sent Out January 24, 2014 2nd Informational Meeting
December 20, 2017 Begin Construction Complete Construction February-March 2018 December 2018 Project Wrap-up Meeting January 2019 Initial Principal DS Billing February 2019 First DS Billing on Sewer Bill
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