Diapositiva 1 - Bibliosan

Diapositiva 1 - Bibliosan

Consorzio Interuniversitario per le Tecnologie dellInformazione e della Comunicazione CDL: the CILEA Digital Library Project Bibliosan July 5th 2005 G. Meloni CILEA 1 CILEA Formally estabilished on March 4th, 1974, by the Rectors of:

State University of Milan State University of Pavia, Politecnico di Milano University Luigi Bocconi University Cattolica del Sacro Cuore of Milan Bibliosan July 5th 2005 G. Meloni CILEA 2 CILEA THE CONSORTIUM UNIVERSITIES Universit degli Studi di Bergamo Universit degli Studi di Brescia Universit Commerciale "L. Bocconi Universit Cattolica del Sacro Cuore Politecnico di Milano Universit degli Studi di Milano Universit degli Studi di Milano Bicocca

Universit degli Studi di Pavia Universit degli Studi dell'Insubria Consortium partakers: a) the founding Universities; b) any University asking for it. Bibliosan July 5th 2005 G. Meloni CILEA 3 The Mission to coordinate and to devenlope initiatives for a better and more effective use of the new most advanced information and communication technologies and to provide services in the field of I.T. to Universities

Public Organizations Industrial & Commercial Enterprises Bibliosan July 5th 2005 G. Meloni CILEA 4 BOARD OF DIRECTORS PRESIDENT DIRECTOR TECHNICAL COMMITTEE Systems. Mngt. . Bibliosan July 5th 2005

Scientific Appl. G. Meloni Data Mngt. CILEA Lib & Dig. Lib. Mngt. Rome Offices Adm. Section 5

People Offices in Segrate (Milano) and Rome Staff over 100 employees (85% technicians of whom 90% laurea degree) Bibliosan July 5th 2005 G. Meloni CILEA 6 Production Units Networking High Performance Computing Scientific DataBases Information Systems Library Automation & Digital Library WEB Services E-Learning Services to Ministry Offices

Bibliosan July 5th 2005 G. Meloni CILEA 7 CILEA High Performance Computing Resources Bibliosan July 5th 2005 G. Meloni CILEA 8 CILEA High Performance Computing Resources And new in 2005:

AMD Opteron 72 CPUs (already installed) AMD Opteron 500-1000 CPUs for Bioinformatics reasearch Bibliosan July 5th 2005 G. Meloni CILEA 9 CILEA Digital Library Project Digital library developement for the scientific community Data acquisition Data archiving & preservation Data, software, servers & media maintenance open access initiatives Bibliosan July 5th 2005 G. Meloni

CILEA 10 CDU-CDL Officially March 2005 One representative for each institution President and a steering committee (9) To support CILEA in CDL Project Bibliosan July 5th 2005 G. Meloni CILEA

11 CDL: CILEA Digital Library e-journals A & I data base Bibliosan July 5th 2005 G. Meloni CILEA 12 CDL: CILEA Digital Library 1997 1998 1999

2000 2004 and more . Bibliosan July 5th 2005 G. Meloni CILEA 13 Visible Human Data Set FULL COLOR CT 12 febbra io 1998 Bibliosan

July 5th 2005 C.I.L.E.A. G. Meloni CILEA MR 12 14 CDL: CILEA Digital Library E-journals Since 1992 onwards Backfiles starting number one (an option) Bibliosan

July 5th 2005 G. Meloni CILEA 15 CDL: CILEA Digital Library

E-journals Elsevier (Academic Press,Mosby, Saunders, Churchill & Livingstone, Cell Press; Urban & Fisher); ACM (Association for Computing Machinery); ACS (American Chemical Society); AMA (American Medical Association); Annual Reviews; Blackwell Publishing; BMJ (British Medical Journals); Brill Casalini; EBSCO Nursing Collection IOP (Institute of Physics); JNCI (Journal of the National Cancer Institute); JSTOR (Journal Storage Project); Kluwer;

Nature; OUP (Oxford University Press); Royal Chemical Society; Springer, Lecture Notes; Science; Thieme; Wiley Interscience, Cochrane Library, Current Protocols; Worldbank. Bibliosan July 5th 2005 G. Meloni CILEA 16 CDL e-journals And more in the next future

AIP, APS, OSA, AGU; Biomed Central; CUP (Cambridge University Press); CRC Press; Emerald; Karger; Lippincott; Sage; World Scientific. Bibliosan July 5th 2005 G. Meloni CILEA 17

A & I Data Base ISI Web of Knowledge Elsevier - Scopus CAS- Scifinder Scholar MDL (Beilstein- Crossfire; Gmelin) Lexis-Nexis APA-Psychinfo, Psycarticles World Bank IHS-WSS Inspec

EI-Compendex CSA (LISA, ASFA,BioOne,Earthquake Engineering Abs., Georef, ) EBSCO Cinahl Bibliosan July 5th 2005 G. Meloni CILEA 18 CDL - Servers Six servers (22 CPUs) Storage > 20 TBytes A new one on May 2005 12 CPUs (EJOS service)

Bibliosan July 5th 2005 G. Meloni CILEA 19 CDL: users over 50 universities over 15 research centers (CNR,INFN, ENEA, INGV, ) over 50 hospitals and health offices Bibliosan July 5th 2005 G. Meloni

CILEA 20 Bibliosan July 5th 2005 G. Meloni CILEA 21 E-journals subscribers Elsevier: 64 ACM: 24 JSTOR: 24 ACS: 22 Blackwell Publishing: 27 BMJ: 9 IOP: 12 Nature: 32 Springer: 24

OUP: 15 Wiley: 35 Kluwer: 34 Bibliosan July 5th 2005 G. Meloni CILEA 22 Bibliosan July 5th 2005 G. Meloni CILEA 23 Bibliosan July 5th 2005

G. Meloni CILEA 24 Linking & integrated searching define, link and integrate resources gateway to local and remote resources CILEA services server software maintenance

knowledgebase maintenance user profiling Products: SFX, Metalib, LinkfinderPlus, CILEA Lighthouse, . Bibliosan July 5th 2005 G. Meloni CILEA 25 Cilea Digital Library SDOS service Moving to .

Bibliosan July 5th 2005 G. Meloni CILEA 26 SDOS characteristics Easy IP and authorization management Automatic alerts Search management and saving Statistics management Bibliosan July 5th 2005

G. Meloni CILEA 27 Cilea Digital Library EJOS service Bibliosan July 5th 2005 G. Meloni CILEA 28 EJOS ( Endeavour Journal On Site) More performances Enhanced contents Pre-print management

Bibliosan July 5th 2005 G. Meloni CILEA 29 Journals list Bibliosan July 5th 2005 G. Meloni CILEA 30 Bibliosan July 5th 2005 G. Meloni

CILEA 31 Reference Page Link a SFX Bibliosan July 5th 2005 G. Meloni CILEA 32 Links from other services SDOS can be accessed from DB as:

WoK (Web of Knowledge); CAS (Chemical Abstracts Service) CSA (Cambridge Scientific Abstracts); and from: Linking services as SFX, LinkfinderPlus, Lighthouse,etc; CILEA Supercomputing Portal ( http://www.supercomputing.it ) Bibliosan July 5th 2005 G. Meloni CILEA 33 WoK graphic interface Link diretto

al Full Text su SDoS Bibliosan July 5th 2005 G. Meloni CILEA 34 LightHouse Library AN INTEGRATED SYSTEM TO KEEP THE SCIENTIFIC USER UP TO DATE Bibliosan July 5th 2005 G. Meloni CILEA

35 LightHouse Library SEARCH SEARCH ENGINE ENGINE FULL-TEXT LINK LINK SOLVER SOLVER FULL-TEXT AND DOCUMENT DOCUMENT DELIVERY DELIVERY AND SERVICE SERVICE COLLECTIVE CATALOG CREATOR CONNECTION TO ADDITIONAL RESOUCES

Bibliosan July 5th 2005 G. Meloni CILEA 36 Bibliosan July 5th 2005 G. Meloni CILEA 37 Bibliosan July 5th 2005 G. Meloni CILEA

38 Bibliosan July 5th 2005 G. Meloni CILEA 39 Bibliosan July 5th 2005 G. Meloni CILEA 40 Bibliosan July 5th 2005

G. Meloni CILEA 41 Bibliosan July 5th 2005 G. Meloni CILEA 42 Bibliosan July 5th 2005 G. Meloni CILEA 43

Bibliosan July 5th 2005 G. Meloni CILEA 44 Bibliosan July 5th 2005 G. Meloni CILEA 45 WEB of Knowledge Bibliosan July 5th 2005 G. Meloni

CILEA 46 WoK Bibliosan July 5th 2005 G. Meloni CILEA 47 Bibliosan July 5th 2005 G. Meloni CILEA 48

Bibliosan July 5th 2005 G. Meloni CILEA 49 Assistance help-desk seminars Internet forum & mailing lists statistics Bibliosan July 5th 2005

G. Meloni CILEA 50 Bibliosan July 5th 2005 G. Meloni CILEA 51 CILEA e Bioinformatica Il progetto LITBIO Bibliosan July 5th 2005 G. Meloni

CILEA 52 LITBIO CILEA Bioinformatica Consiglio nazionale delle ricerche (CNR) Istituto di Elettronica e di Ingegneria dell'Informazione e delle Telecomunicazioni Universita' degli Studi di CAMERINO Dip. MATEMATICA E INFORMATICA Universita' degli Studi di GENOVA Dip. INFORMATICA, SISTEMISTICA E TELEMATICA Eurotech S.p.A.

Divisione Exadron Bibliosan July 5th 2005 G. Meloni CILEA 53 LITBIO to organize an Interdisciplinary Laboratory of Bioinformatics Technologies (LITBIO), applied to Genomics and Proteomics. This infrastructure will be capable of challenging international research and development programmes for the development of new analysis strategies of biomedical and biotechnological data. to create a novel, indicative knowledge by linking genomic, proteomic and

transcription data to larger-scale models, providing insight into the molecular basis of life. to realize a specific platform for the analysis of the enormous quantity of data obtained from genomic studies and scientific publications. This platform will allow new methodologies based on Data Mining for searching scientific information in on-line literature in biomedical and biotechnological documentation. In connection with the developed databases by the laboratory, the CILEA will release to all the research units the CDL services (CILEA Digital Library) in particular Medline, Protein Data Bank, ISI Web of Knowledge, Elsevier, American Chemical Society,Nature, Springer, Wiley, OUP,etc Bibliosan July 5th 2005 G. Meloni CILEA 54 LITBIO

BioInfoGrid oriel Bibliosan July 5th 2005 G. Meloni CILEA 55 Bibliosan July 5th 2005 G. Meloni CILEA 56 CDL: statistics service

Monthly based analysis of log data Fields: IP, ISSN, Title, Institution Production of statistics at consortium and institution level Number of downloads of journals ( ISSN & Titles) Number of downloads of journals at IP level, ISSN and title Bibliosan July 5th 2005 G. Meloni CILEA 57 Elsevier Download Elsevier anno 2004 primo trimestre 2005 180000

160000 140000 120000 100000 80000 download 60000 40000 20000 0 gen-04 feb-04 mar04 gen-04 feb-04 mar-04

apr-04 mag- giu-04 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 gen-05 feb-05 04 apr-04 mag-04 giu-04 lug-04 download 122734 136563 159825 130291 140221 134442 139426 Bibliosan July 5th 2005 ago-04 set-04 64589 155218 163269 151060 116029 141250 156297 172617 G. Meloni CILEA

ott-04 nov-04 dic-04 mar05 gen-05 feb-05 mar-05 58 Usage Statistics - Blackwell Acquisti Blackwell 25000 20000 15000

10000 5000 0 Acquisti gen feb mar apr mag giu lug ago set

ott nov dic gen 7642 12869 15052 12898 16292 16092 16550 12115

21230 23503 19599 15261 21573 Bibliosan July 5th 2005 G. Meloni CILEA 59 Usage Statistics ACS (1) Acquisti c omplessivi ACS 40000

35000 30000 25000 20000 15000 10000 5000 0 acquisti gen-03 f eb-03 mar-03 apr-03 mag-03 giu-03 lug-03

ago-03 set-03 ott-03 nov-03 dic-03 gen-04 gen-03 f eb-03 mar-03 apr-03 mag-03 giu-03

lug-03 ago-03 set-03 ott-03 nov-03 dic-03 gen-04 19160 16078 22479 23034 24667

26561 28551 11263 28986 33993 26902 23436 30709 Bibliosan July 5th 2005 G. Meloni CILEA

60 Springer Download Springer anno 2004 primo trimestre 2005 14000 12000 10000 8000 6000 download 4000 2000 0 gen-04 feb-04 mar-04 apr-04 download

gen-04 feb-04 mar-04 6574 6882 8831 Bibliosan July 5th 2005 mag04 apr-04 mag-04 8445 11581 giu-04 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 gen-05 feb-05 mar-05

giu-04 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 9600 12199 6118 12173 11718

11828 8639 G. Meloni CILEA gen-05 feb-05 mar-05 61 Kluwer Download Kluwer anno 2004 primo trimestre 2005 12000 10000 8000

6000 download 4000 2000 0 gen-04 feb-04 mar-04 apr-04 mag04 download gen-04 feb-04 8175 10064 Bibliosan July 5th 2005

giu-04 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 gen-05 feb-05 mar-05 mar-04 apr-04 mag-04 giu-04 10771 9802 9537 8690 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 gen-05

9571 5376 10375 10740 10982 8513 9186 G. Meloni CILEA feb-05 mar-05 62

Usage Statistics Wiley Download Wiley anno 2004 primo trimestre 2005 30000 25000 20000 15000 download 10000 5000 0 gen-04 feb-04 mar-04 apr-04 mag04 download gen-04

feb-04 16760 17390 Bibliosan July 5th 2005 giu-04 lug-04 ago-04 set-04 ott-04 nov-04 dic-04 gen-05 feb-05 mar-05 mar-04 apr-04 mag-04 giu-04 23393 20675 22921 20965 lug-04 ago-04

set-04 ott-04 nov-04 dic-04 gen-05 feb-05 mar-05 21086 11949 25297 28988 29496

21065 25012 25889 29552 G. Meloni CILEA 63 Total downloads Download riassuntivi anno 2004 primo trimestre 2005 250000 200000 150000 download

100000 50000 0 gen-04 feb-04 mar-04 apr-04 gen-04 feb-04 mar-04 mag04 apr-04 mag-04 giu-04 lug-04 ago-04 set-04 giu-04 lug-04 ago-04

ott-04 nov-04 dic-04 gen-05 feb-05 mar-05 set-04 ott-04 nov-04 dic-04 gen-05 feb-05 mar-05 download 187238 199180 238294 199384 214727 203295 211041 102432 233051 247570 235815 177789 206560 216174 239535 Bibliosan July 5th 2005 G. Meloni

CILEA 64 Most accessed titles TITLE DOWNLOADS The Lancet 43572 Tetrahedron Letters 20752 Journal of Chromatography A 20726 Journal of the American College of Cardiology 17413

Biochemical and Biophysical Research Communications 17190 Tetrahedron 15222 The American Journal of Cardiology 12932 FEBS Letters 12145 Polymer 12036 Atmospheric Environment 11839

Chemosphere 11750 Thin Solid Films 11721 Biomaterials 11599 Water Research 11341 Nuclear Instruments and Methods in Physics Research Section A: Accelerators, Spectrometers, Detectors and Associated Equipment 10474 Surface Science 10103

Food Chemistry 10094 Obstetrics and Gynecology 9944 Brain Research 9890 Analytica Chimica Acta 9297 Bibliosan July 5th 2005 G. Meloni CILEA

65 Efficiency & effictiveness Evaluation of efficiency, as ability to correctly use the available resources, can be done through the measure of the use of the resources addressed to achive the targets. A service can be considered efficient if allows to minimize the investements. effictiveness can be evaluated measuring the value of the obtained results and the objectives set before Bibliosan July 5th 2005 G. Meloni CILEA 66 New indicators New indicators are addressed to: Improve efficiency of services based on electronic resources

Measure the costs related to a contract The availability of these indicators can be used for management purposes for evaluating and taking decisions in a contract management Bibliosan July 5th 2005 G. Meloni CILEA 67 Aims of indicators Evaluation of the overall efficiency of the service (consortium) Need of better efforts in promotion of services (consortium) Formulation and planning of budget (institutions) Management of the resources (keeping, cancelling, activating new resources,..) Opening of a subscription and monitoring of the same in a given time frame .

Bibliosan July 5th 2005 G. Meloni CILEA 68 costs/ usage analysis From the costs/usage analysis we are able to get: a significant indicator of the balance level between: Investment quotes of each single subscribing institution Access rates performed by the same institutions access = full text download of an article Bibliosan July 5th 2005 G. Meloni CILEA

69 costs/ usage analysis The costs/usage analysis is obtained measuring for each subscribin institution: Investment rate: fee paid over the total of the consortium total fee Access rate : number of downloads over the total consortium accesses Index= ratio between access rate and investment rate Bibliosan July 5th 2005 G. Meloni CILEA 70 Balance point If index = 1 there is a balance between access and investment If index < 1 investment rate exceeds the access rate If index > 1 access rate exceeds the investment rate

Bibliosan July 5th 2005 G. Meloni CILEA 71 Use graph Indice costo/utilizzo 12,00% 10,00% % a cc e ss i 8,00% 6,00% 4,00%

2,00% 0,00% 0,00% 2,00% 4,00% 6,00% 8,00% 10,00% 12,00% % investimenti Bibliosan July 5th 2005 G. Meloni

CILEA 72 Options Complete collection Freedom collection Bibliosan July 5th 2005 G. Meloni CILEA 73 FTE -Downloads Index = Downloads/FTE. Bibliosan July 5th 2005

G. Meloni CILEA 74 GRAPH Indice accessi/FTE 12,00% 10,00% % acc es si 8,00% 6,00% 4,00% 2,00% 0,00%

0,00% 2,00% 4,00% 6,00% 8,00% 10,00% 12,00% 14,00% 16,00% % FTE Bibliosan July 5th 2005 G. Meloni

CILEA 75 Downloads/FTE :data analysis Institutions with an high index (>5) are research institutes or health organizations. Virtual users are much less than academic institutions. Average downloads per user ( academic ) = 2,34 Average downloads per user( reasearch ) = 21,3 Bibliosan July 5th 2005 G. Meloni CILEA 76 FTE & investments Index = investments/FTE.

Bibliosan July 5th 2005 G. Meloni CILEA 77 Graph investments/FTE Indice inv estimenti/FTE 16,00% 14,00% 12,00% % Investim enti 10,00% 8,00% 6,00%

4,00% 2,00% 0,00% 0,00% 2,00% 4,00% 6,00% 8,00% 10,00% 12,00% 14,00% 16,00%

% FTE Bibliosan July 5th 2005 G. Meloni CILEA 78 Investments/FTE :data analysis Institutions with high index ( >5 ), are research centers and health institutes Euro per person ( academic ) = near 35 euro Euro per person( research ) = near 485 euro Bibliosan July 5th 2005 G. Meloni CILEA

79 Bibliosan July 5th 2005 G. Meloni CILEA 80 DIGITAL PRESERVATION Bibliosan July 5th 2005 G. Meloni CILEA 81 Digital documents are replacing paper in the most dramatic record-keeping

revolution since the invention of printing. Is the current generation of these documents doomed to be lost forever? Ref. Ensuring the Longevity of Digital Documents Scientific American (Vol. 272, Number 1, pp. 42-7). Bibliosan July 5th 2005 G. Meloni CILEA 82 The year is 2045, and my grandchildren (as yet unborn) are exploring the attic of my house (as yet unbought). They find a letter dated 1995 and a CD-ROM (compact disk). The letter claims that the disk contains a document that provides the key to obtaining my fortune (as yet unearned). My grandchildren are understandably excited, but they have never seen a CD beforeexcept in old movies

and even if they can somehow find a suitable disk drive, how will they run the software necessary to interpret the information on the disk How can they read my obsolete digital document? Bibliosan July 5th 2005 G. Meloni CILEA 83 This scenario questions the future of our computer-based digital documents, which are rapidly replacing their paper counterparts. It is widely accepted that information technology is revolutionizing our concepts of documents and records in an upheaval at least as great as the introduction of printing, if not of writing itself. The current generation of digital records therefore has unique historical significance; yet our digital documents are far more fragile than paper. In fact, the record of the entire present period of history is in jeopardy. The content and historical value of many governmental, organizational, legal, financial, and technical records, scientific databases, and personal documents may be irretrievably lost to future generations

if we do not take steps to preserve them. Bibliosan July 5th 2005 G. Meloni CILEA 84 JOURNAL ARCHIVING IN THE PAPER ERA Large-scale redundancy Access copy and archival copy usually the same Not just storage, but preservation includes environmental control, library binding, repair, reformatting. . . Long term archiving largely the role of national and research libraries

Bibliosan July 5th 2005 G. Meloni CILEA 85 E-JOURNAL MODEL Copies are remote, held in publisher systems not replicated across different institutions Perpetual license provides limited comfort in the absence of independent copies Long-term preservation involves very different issues than day-today access Bibliosan July 5th 2005 G. Meloni

CILEA 86 THE BIG ISSUE IN DIGITAL LIBRARIES Digital is inherently fragile constant technological change yields short life for all digital materials Nothing will be saved passively requires constant and conscious action to preserve Bibliosan July 5th 2005 G. Meloni CILEA 87

SOME BASIC ASSUMPTIONS Archive should be independent of publishers responsibility of institutions for whom archiving is a core mission Archiving requires active publisher partnership Address long timeframes (100 years?) Keep unaltered for future digital archeology Bibliosan July 5th 2005 G. Meloni CILEA 88 OBJECTIVES FOR PLANNING PROJECTS

Develop draft archiving agreements with publisher partners Design technical architecture for an archive Formulate an acquisitions and growth plan Articulate access policies Address validation/certification Design an organizational model, staffing, long-term funding model Bibliosan July 5th 2005 G. Meloni CILEA 89 INFRASTRUCTURE

Use existing infrastructure for storage, management, preservation, access Bibliosan July 5th 2005 G. Meloni CILEA 90 ARCHIVING AGREEMENT Explicit archiving license with publisher License addresses what content is archived, responsibilities of parties, conditions of use, economics Not always an easy negotiation archiving involves handing publishers intellectual property to independent party Do not compete with publishers Publishers will push content to be archived On-going regular deposit following on-line publication of issue (what happens when issues disappear?)

Bibliosan July 5th 2005 G. Meloni CILEA 91 Consortia in Italy Different policies, management, fundings, organization. Bibliosan July 5th 2005 G. Meloni CILEA 92 Consortia: what is changing?

Policy of publishers toward consortia is becoming less open to giving better conditions. Libraries, due to budget constraints, ask for lower prices and less restrictive conditions. Bibliosan July 5th 2005 G. Meloni CILEA 93 Consortia: what is changing? Strong line of action in programs and in people Participation of members more aware and responsible

Active working groups and steering committees Increase of exchenging of informations inside and outside Convenient structures and people Central fundings . Bibliosan July 5th 2005 G. Meloni CILEA 94 Consortia: what is changing? Consortia . Publishers Agents Bibliosan July 5th 2005

G. Meloni CILEA 95 Consortia and agents Design and maintenance of publishers journal lists Negotiation with publishers Administrative support to libraries Training Portals Bibliosan July 5th 2005 G. Meloni CILEA 96

Consortia and agents Embargo Access rights Bibliosan July 5th 2005 G. Meloni CILEA 97 MCL MultiConsortia Licences Increase of negotiating power towards publishers for better prices and conditions Further simplification od administrative processes Increase of the number of partecipating institutions Decrease of risks linked to some clauses in contracts with publishers Bibliosan July 5th 2005

G. Meloni CILEA 98 MCL MultiConsortia Licences Decrease of numbr and time (costs) for negotiations Increase of market Decrese of administrative costs Less use of internal resources for customers care Bibliosan July 5th 2005 G. Meloni CILEA 99 MCL MultiConsortia Licences

The growth of Interconsortia Agreements is connected to the possibility of giving advantages and added value to consortia, libraries and publishers. Which are the requirements? A wide number of libraries Publishers with a sufficient presence on the market. Support from the central public administration They must not infer in publishers too much optimistic expectations in revenues increase Bibliosan July 5th 2005 G. Meloni CILEA 100 MCL MultiConsortia Licences

CRUI initiative addressed to estabilish a national policy for digital libraries contracts management Bibliosan July 5th 2005 G. Meloni CILEA 101 [email protected] http://cdl.cilea.it Bibliosan July 5th 2005 G. Meloni CILEA 102

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