Course Applicability System

Course Applicability System

DARS degree audit and transfer articulation interactions: An Arizona Course Applicability System (CAS) Users Presentation Kristy Jacobs North, ASU DARS Millie Torre, ASU DARS Amy Fountain, CAS Transfer Analyst Arizona Advising Roundup - February 22, 2002 2/22/2002 http://az.transfer.org/cas What will we cover? Overview of DARS the Degree Audit and Reporting System A simple example A direct equivalency: TA A direct equivalency: DA

More complicated examples Different equivalencies for ASU Main, West, East: TA & DA A required portfolio review: TA & DA A major-specific rule: TA & DA Summary & questions for the experts? 2/22/2002 http://az.transfer.org/cas Overview of DARS TA vs DA DARS is a software package that provides the engine for CAS DARS provides two sets of database tables used in creating the CEG and Transfer Guides: Transfer Articulation (TA) tables store

information about course equivalencies Degree Audit (DA) tables store information about academic requirements The CEG in CAS reads the TA tables CAS-generated Transfer Guides and Planning Guides read the TA AND DA tables 2/22/2002 http://az.transfer.org/cas Example 1: A simple equivalency TA (for the CEG) NPC's ART 103 TA encoding for UA: Table for NPC courses. Entry for ART 103=source, UA course ART 102= target. TA encoding for NAU: Table for NPC courses. Entry for ART 103=source,

NAU course ART 150 is target. But look theres more for NAU to do! NAU also has an entry in this rule, called an Alternate Identity, that is entered as AHI. The CEG displays: ART 150, also satisfies: Aesthetic and Humanistic Inquiry (AHI) 2/22/2002 http://az.transfer.org/cas Example 1: A simple equivalency DA (for the Transfer Guides/Planning Guides) Degree Audits are made of three nested pieces: Academic Program Academic Requirements Academic Subrequirements In order for ART 103 to show up in a transfer guide, its

university equivalent must be mentioned in a subrequirement. ASU builds a table that looks for ASUs ART 112, (Program=BA Studio Art, Requirement=ART-18 hrs, Subrequirement=required courses). ASUs transfer guide will report that NPCs ART 103 is equivalent to ASUs ART 112, so will satisfy the same requirement that ART 112 does. NAUs liberal studies guide looks for all AHI courses using a DARS subrequirement 2/22/2002 http://az.transfer.org/cas Example 2: A more complicated equivalency different/similar rules for different campuses (TA for CEG) Cochise's AJS 101 Equivalent to JUS 100(SB) at ASU Main, AJS

100(SB)at ASU West, and JUS 100(SB) at ASU East. ASU maintains a total of four articulation tables. Rules that are the same, regardless of campus, are encoded in a master set of articulation tables. When a rule differs between any of the three campuses it has to be encoded in East, Main and West articulation tables. 2/22/2002 http://az.transfer.org/cas Example 2: A more complicated equivalency different/similar rules for different campuses (TA for CEG) contd

Why does the East equivalency display, when its the same as the Main equivalency? Because the rule has been encoded in all three campus tables. It may not be the case that these equivalencies for ASU Main and East are actually identical! There may be differences in some of the hidden codes associated with the rule for East or Main that make these rules look a little different to CAS. Well see an example of a hidden code in our example 4! If there were no West/East specific rules to display, the CEG will simply show one equivalency for ASU. 2/22/2002 http://az.transfer.org/cas

Example 2: A more complicated equivalency different/similar rules for different campuses (DA for Transfer/Planning Guides) Lets look at a Justice Studies Transfer Guide at ASU Main: Only the equivalencies to the courses required for an ASU Main degree are listed. Lets look at an Administration of Justice Transfer Guide at ASU West: Only the equivalencies to the courses required for an ASU West degree are listed. There are also separate transfer guides for ASU East. Only the equivalencies to the courses required for an ASU East degree are listed. 2/22/2002

http://az.transfer.org/cas Example 3: A bit more complicated equivalency portfolio review (TA for the CEG) Maricopa's INT 135 TA encoding for ASU: TA tables must include equivalency for students who have NOT completed the portfolio review requirement. A human being must review a students portfolio. If approved, an equivalency for DSC 122 is granted and recorded in the students Degree Audit record at ASU. Theres a CEG text note informing students about the portfolio requirement The CEG shows the equivalency that the student

would get BEFORE the portfolio has been reviewed. 2/22/2002 http://az.transfer.org/cas Example 3: A bit more complicated equivalency portfolio review (DA for the Transfer Guides) Lets look at the Interior Design Transfer Guide at ASU: Maricopas INT 135 doesnt appear under the DSC 30 hrs requirement but thats what it would satisfy should it pass portfolio review. This is because INT 135s CEG equivalency: STUDIO/E isnt called for as a required course in the relevant sub-requirement.

A text note instead informs students: BSD INTERIOR DESIGN Transfer credit for courses below is based on portfolio review. The specific Maricopa courses, and their appropriate ASU equivalencies AFTER portfolio review are given. 2/22/2002 http://az.transfer.org/cas A note about text notes in the CEG and Transfer Guides! We in Arizona have added the ability for schools to add text notes to the CEG to the baseline CAS product. Text notes may be added to DA processing also but this is also a by-hand process. Text notes for the CEG are maintained separately from the actual DARS tables (they are for information only, and are not a part of DARS

processing) Therefore, if you have questions about the display or lack of display of a text note, contact your CAS Team! 2/22/2002 http://az.transfer.org/cas Example 4: A still more complicated equivalency major-specific equivalency (TA for the CEG) Maricopas GBS 220 Accepted in lieu of MAT 119 for Business majors only, else elective. What does DARS TA need to know? It needs to know the equivalency for GBS 220 for the unadmitted, undecided student It also needs to know a special secret code that only

the DA tables for the Business majors can interpret. The standard equivalency appears in the CEG. The secret code is suppressed from the display because its not user-friendly! The code is BP MAT 2/22/2002 http://az.transfer.org/cas This seems like a good opportunity for a text note! We agreebut; See our discussion of text notes from before! 2/22/2002

http://az.transfer.org/cas Example 4: A still more complicated equivalency major-specific equivalency (DA for the Transfer/Planning Guides) Lets generate a CAS Planning Guide: GBS 220 DOES apply towards the requirement! Why? Within the Business academic programs, a requirement and subrequirement are encoded to look for the secret identity of this course-but this secret identity isnt displayed to users. Because the secret code isnt visible in the requirement, it wont show up in a normal static transfer guide. However, the ATP and CAS Planning Guides will each show the course. 2/22/2002

http://az.transfer.org/cas So, whats a user to do? Read our minds? Principle 1 any problem can be fixed, if the CAS Team is aware of it Principle 2 some fixes will take longer than others, because some are harder than others Principle 3 triangulation! The CEG, Transfer Guides and Planning Guides are useful sources of information and each is more student-specific than the previous Finding the right tool for the right purpose is part of the trick! 2/22/2002 http://az.transfer.org/cas

Want to learn more or report a problem? The link to Your CAS Team is a great resource for you to use to report problems and ask for more info. Your Arizona CAS Team has national DARS experts on it if theres a way to address your issue, theyll know about it. Your DARS experts want to help you understand this complicated system. So if you have a question for them, ask it now or 2/22/2002 http://az.transfer.org/cas Ask it later! Contact Your CAS Team Go to http://az.transfer.org/cas

Click on Your CAS Team Kristy Jacobs-North: ASU DARS Millie Torre: ASU DARS Amy Fountain, CAS Transfer Analyst: [email protected]; (520) 206-4916 2/22/2002 http://az.transfer.org/cas

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