Chicago - VA-FSC Internet

Chicago - VA-FSC Internet

THE KEYS TO SGL & FMS a/o Oct 08 FMS HELP DESK 512-460-5380 1-877-353-9791 WHAT WILL WE COVER? VA Chart of Accounts Account Definitions G/L Changes for FY 09 Reconciliations Budget

Document Referencing Whats in Your Training Package? Slides VA Chart of Accounts Valid GL by Fund OFM Bulletins FMS Transactions GL Changes for FY 09 Accounting/Payroll Policy Service New ACC Code Requests: Contact via e-mail

The ACC\FCP Request mailbox VHA Accounting Policy VHA Accounting Policy (173A) in Outlook OFM Bulletins To view or download VA Handbooks and Directives, as well as OFM Bulletins on the Web http://www.va.gov/publ/direc/finance/ finance.htm Questions: Call Sylvia Nieto (202) 461-6567 STANDARD GENERAL LEDGER OVERVIEW Review the Different GL Series their Balances and how VA uses them. PROPRIETARY ACCOUNTS

Provides information on how VAs operations are functioning Provides data for the equation: ASSETS = LIABILITIES + EQUITY SGL CHART OF ACCOUNTS 1000 ASSETS 2000 LIABILITIES 3000 EQUITY 4000 BUDGETARY 5000 REVENUES AND FINANCING SOURCES 6000 EXPENSES SGL CHART OF ACCOUNTS

7100 GAINS 7200 LOSSES 8000 MEMORANDUM 9000 AGENCY STATISTICAL MEMORANDUM ACCOUNTS SGL ACCOUNT TYPES SUMMARY ACCOUNT - An account that categorizes a group of like general ledger accounts. 1300 - Receivables, Net 1400 - Advances and Prepayments 1700 - Fixed Assets, Net SGL ACCOUNT TYPES ROLL-UP ACCOUNT - An account that rolls up a group of similar general ledger accounts. (External Reporting

only). 1310 Accounts Receivable 1410 Advances to Others 1711 Land and Land Rights SGL ACCOUNT TYPES POSTING ACCOUNT - The accounts VA uses for its internal operations. These accounts will appear on your trial balance. 1310 Receivable Reimbursements Federal 1313 Receivable Refunds - Non-Federal 1315 Receivables GFR - Non-Federal FSC BUDGET EXECUTION Austin, TX BUDGETARY ACCOUNTS Tracks the funds issued by Congress or received from other sources for a given period of time.

4000 Series of General Ledger Accounts BUDGETARY ACCOUNTS These accounts reflect budgetary operations and conditions from the time appropriations are anticipated until they are expended. BUDGETARY ACCOUNTS 40XX - Anticipated Resources

41XX - Appropriations Realized 42XX - Reimbursements & Collections 44XX - Apportionment 45XX - Distributions 46XX - Funds Available for Obligation 48XX - Undelivered Orders 49XX - Expended Authority REIMBURSABLE AUTHORITY Reimbursable authority is recognized when a Federal bill is created or when a Non-Federal bill is collected. REIMBURSABLE ACCOUNTS 425F Reimbursements - Fed Receivable 425G Reimbursements - Fed Collected 425P Reimbursements - Public Collected

STATION LEVEL BUDGETARY ACCOUNTS 4610 - Allowances Available for Obligation 4650 - Expired Authority 4651 - Expired Authority - CO STATION LEVEL BUDGETARY ACCOUNTS 480F - Unpaid Undelivered Orders - F 480N - Unpaid Undelivered Orders P 480Y UDO Credit Card Purchase STATION LEVEL BUDGETARY ACCOUNTS 490F - Unpaid Expended Authority- F

490N - Unpaid Expended Authority - P 490G - Paid Expended Authority- F 490P - Paid Expended Authority- P GL In Balance 490F 490N 1312 1321 2110 2111 2121 2122 2140 2130 2190

2191 2193 2194 2213 2210 The sum of the debit in1312 with the credits in 2110, 2121,2140, 2190, 2193, and 2213 should equal to the balance in 490F. Similar formula applies to 490N. BUDGET OVERVIEW General Characteristics of the FMS Budget Execution (BE) Subsystem Terminology and Concepts:

A: Budget Levels B: Budget Dimensions Budget Structure Models Currently in Use Budget Execution Documents FMS Table Updates Common Problems Budget Execution (BE) Subsystem $ Defines the Funds and Appropriations in FMS ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 09 FUND: 0151A1 FUND TYPE: G BUD CAT: A DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: GOE - CAT A - LMT 01

TREASURY SYMBOL: 3690151 SHORT NAME: GOE FUND CLASS: 01 FUND CATEGORY: FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 03 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: N CONTROL OPTIONS - APPROPRIATION: P APPORTIONMENT: P ALLOTMENT: P SUB-ALLOTMENT: P ALLOWANCE: P REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE

STATION: N N PGM DEF PROGRAM/DEF: N / Y / PCAT PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D INTEREST BFYS: 09 FUND: 0151A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT:

ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 09 FUND: 0160A1 FUND TYPE: G BUD CAT: B DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: MEDICAL SERVICES - LMT1 TREASURY SYMBOL: 3690160 SHORT NAME: MED SVCS-LM1 FUND CLASS: 01 FUND CATEGORY: FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 01 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: N CONTROL OPTIONS - APPROPRIATION: P APPORTIONMENT: P ALLOTMENT: P

SUB-ALLOTMENT: P ALLOWANCE: P REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE STATION: N Y PGM DEF PROGRAM/DEF: N / N / PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D

INTEREST BFYS: 09 FUND: 0160A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT: Budget Execution (BE) Subsystem $ Accounts for funding for the entire agency Budget Execution (BE) Subsystem $ Posts appropriate transactions to the General Ledger Budget Execution (BE) Subsystem $ Establishes budgetary

controls (funds distribution) within an agency Budget Execution (BE) Subsystem $ Applies flexible fund control to all spending transactions Budget Execution (BE) Subsystem Flexible Fund Control $ C - - - Full Control $ P - - - Presence Control $ I - - - -Ignore this Budgetary Level $ N- - - -No Control ACTION: R TABLEID: FUND USERID: S104 FSC

FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 09 FUND: 0151A1 FUND TYPE: G BUD CAT: A DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: GOE - CAT A - LMT 01 TREASURY SYMBOL: 3690151 SHORT NAME: GOE FUND CLASS: 01 FUND CATEGORY: FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 03 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: N CONTROL OPTIONS - APPROPRIATION: P APPORTIONMENT: P ALLOTMENT: P

SUB-ALLOTMENT: P ALLOWANCE: P REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE STATION: N N PGM DEF PROGRAM/DEF: N / Y / PCAT PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D

INTEREST BFYS: 09 FUND: 0151A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT: ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 08 FUND: 0151A1 FUND TYPE: G BUD CAT: A DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: GOE - CAT A - LMT 01 TREASURY SYMBOL: 3680151 SHORT NAME: GOE FUND CLASS: 01 FUND CATEGORY: E FUND GROUP: AGENCY: 36

AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 03 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: Y CONTROL OPTIONS - APPROPRIATION: C APPORTIONMENT: C ALLOTMENT: C SUB-ALLOTMENT: C ALLOWANCE: C REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE STATION: N N PGM DEF PROGRAM/DEF: N /

Y / PCAT PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D INTEREST BFYS: 08 FUND: 0151A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT: ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 09 FUND: 0160A1 FUND TYPE: G BUD CAT: B DEACT DATE:

NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: MEDICAL SERVICES - LMT1 TREASURY SYMBOL: 3690160 SHORT NAME: MED SVCS-LM1 FUND CLASS: 01 FUND CATEGORY: FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 01 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: N CONTROL OPTIONS - APPROPRIATION: P APPORTIONMENT: P ALLOTMENT: P SUB-ALLOTMENT: P ALLOWANCE: P REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y

Y ALLOWANCE STATION: N Y PGM DEF PROGRAM/DEF: N / N / PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D INTEREST BFYS: 09 FUND: 0160A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC:

RPT CAT: ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 08 FUND: 0160A1 FUND TYPE: G BUD CAT: B DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: MEDICAL SERVICES - LMT1 TREASURY SYMBOL: 3680160 SHORT NAME: MED SVCS-LM1 FUND CLASS: 01 FUND CATEGORY: E FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: 36 - 01 - 0000 OMB ID CODE: 1000 SUBCLASS: N BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: Y CONTROL OPTIONS - APPROPRIATION: C APPORTIONMENT: C

ALLOTMENT: C SUB-ALLOTMENT: C ALLOWANCE: P REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE STATION: N Y PGM DEF PROGRAM/DEF: N / N / PCLS LIMITATION: N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE:

RPT224 COLUMN IND: D INTEREST BFYS: 08 FUND: 0160A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT: Budget Levels Represents the funds distribution process within the agency Budget Levels Control and Report spending at each level of the agencys budget Budget Levels Appropriation/Apportionment Allotment

SubAllotment Allowance SubAllowance Budget Dimensions Define: Organizational and Functional breakdowns of funds at each budget level y str n ti De Tra ve l Equipm ent dMe in Adm

Acad Affairs bAm e Car iesIRM r la Sa Budget Dimensions $ $ $ $ BFY: Fund: A/O: Station:

09 0160A1 (MED SERVICES) 10 (VHA) 501 (VAMC Albuquerque NM) $ Program Class: 0100 (Med Services -Misc) $ ACC: 010020100 (MedSupplies/Svs) Budget Dimensions $ $ $ $ $ $

$ BFY: Fund: A/O: Program Category: Station: Program Class: ACC: 09 0151A1 (GOE) 20 (VBA) 20 (VBA) 301 (VARO Boston MA) 0200 000033000 (Veterans Assist.)

Medical Services Model AppropriationApportionment Med Salaries (Suballowance - SASP) ACC 010001001 OC 11 Department of Veterans Affairs (APPR/APOR) Veterans Health Administration (Allotment - ALOT) (AO 10) All Other Station 691

(Allowance - ALLW) (Suballotment - SALT) Program Class 0100 General Operating Expenses (GOE) Model AppropriationApportionment Department of Veterans Affairs (APPR/APOR) Department of VA Central Office (Allotment - ALOT) (AO 20) Deputy Assistant Secretary Veterans Assistance

(Suballowance - SASP) ACC 000033000 LMT 25 Station/PCLS VBA (Allowance - ALLW) (Suballotment - SALT) Station Program Category 20 311 Program Class 0200 Budget Execution Documents AA - Appropriation and Apportionment TA - Appropriation Transfer AC - Allotment

SL - Suballotment AL - Allowances AT - Allowances Transfers SA - Suballowance ST - Suballowance Transfers AA - Appropriation Records Appropriation/Apportionment Dimensions: BFY, FUND Tables Updated: APPR, APOR Input by Central Office AC - Allotment Dimensions: BFY, FUND, AO Tables Updated: ALOT ----------VHA Anti-Deficiency Line---------Input by Central Office SL Suballotment Dimensions: BFY, FUND, AO, STA(VHA)/Program(VBA) Table Updated: SALT

------VBA Anti-Deficiency Line--Input by Central Office AL - Allowance Dimensions: BFY, FUND, AO, STA, Program Table Updated: ALLW Input by Central Office AT Allowance Transfers Dimensions: BFY, FUND, AO, STA, Program,Limit, Qtr. Table Updated: ALLW Input by Station SA - Suballowance Dimensions: BFY, FUND, AO, STA, ACC Table Updated: SASP Input by Station ST Suballowance Transfers Dimensions: BFY, FUND, AO,

STA, FCP/PROJECT,LMT, QTR Table Updated: ALLW, SASP Input by Station FMS Table Updates ALLW - Allowance Table: Reports status of funds for allowance budgets Sorted by BFY, Fund, A/O, Station, and Program FMS Table Updates FMS Table Updates Updated by all spending transactions (obligations and receivers) Fields updated by purchasing documents: YTD Unliquidated Obligation Amount Available Amount Expended Amount ACTION: R TABLEID: ALLW USERID: S104 FSC *** ALLOWANCE INQUIRY SCREEN***

KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, PROGRAM, LMT BFYS: 09 FUND: 0151A1 ADM/OFF: 20 STN: 301 DESCRIPTION: ONE VA VPN CARRYOVER STATUS IND: A SPENING CONTROL OVR: APPROVED IND: Y LMT: BUDGETED FTES: 000000 POST QTR: 4 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 06 APPROVED ALLW AMT: YTD UNLIQ OBLG AMT: EXPENDED AMT: QTR PROGRAM: 0200

ORIG ALLOW AMT 9,028,787.00 92,170.14 8,919,685.62 YTD ALLW AMT: AVAILABLE AMT: PEND ALLOW AMT APRV ALLOW AMT 9,028,787.00 16,931.24 SUBALLOW AMT 1 2,521,789.00

0.00 2,521,789.00 2,521,789.00 2 2,192,620.00 0.00 2,192,620.00 2,192,620.00 3 4 2,204,937.00 2,109,441.00

0.00 0.00 2,204,937.00 2,109,441.00 2,204,937.00 2,109,441.00 END QTR AVAILABLE UNLIQ OBLG AMT QTR EXPENDED AMT UNSUBALLOW AMT 1 2

0.00 0.00 30,349.15 64,624.73 2,023,072.45 2,199,876.42 0.00 0.00 3 4 0.00 16,931.24 -34,005.42 31,201.68

2,213,139.68 2,483,597.07 0.00 0.00 PF 1/13 HELP-COMMAND ==> LINES-> 113 23 S.P. PAGES-> 5 01 S -> 001 E -> 132 REPORT NAME-> T.RBESWSV.111004 FORM-> F826 S.F. L 0000000029 P 000000002 -----------------------------------------------------------------------------------RBESWSV

301 09 0151A1 20 Report ID: RBESWS Department of Veterans Affairs - FMS Page: 2 RSD Form: F826 Status of Allowance Time: 3:08 Run Date: 10/10/08 As of 10/09/08 STN: 301 BFYS: 09 Fund: 0151 A/O: 20 Fund Code 0151A1 Boston MA VARO GOE CAT A LMT 01 VETERANS BENEFITS ADMIN

Program:02 Budget thru OCT 08 Total Available Obligations Amount Orgn/Act thru OCT 08 thru OCT 08 300 SALARIES - VBA 8,439,304.00 8,432,632.30 6,671.70 380 VOCATION REHAB & COUNSE 98,264.00 93,475.74 4,788.26 394 HUMAN RESOURCES MANAGEM 19,650.00

16,530.00 3,120.00 396 SUPPORT SERVICES 471,569.00 469,217.72 2,351.28 Total 9,028,787.00 9,011,855.76 16,931.24 ACTION: R TABLEID: ALLW USERID: S104 FSC *** ALLOWANCE INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, PROGRAM, LMT BFYS: 09 FUND: 0151A1 ADM/OFF: 20 STN: 301 DESCRIPTION: STATUS IND: A SPENING CONTROL OVR: APPROVED IND: Y LMT:

BUDGETED FTES: 000000 POST QTR: 1 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 04 APPROVED ALLW AMT: YTD UNLIQ OBLG AMT: EXPENDED AMT: QTR PROGRAM: 0200 ORIG ALLOW AMT 0.00 41,168.05 700,908.57 PEND ALLOW AMT YTD ALLOW AMT:

AVAILABLE AMT: APRV ALLOW AMT 0.00 -742,076.62 SUBALLOW AMT 1 0.00 0.00 0.00 0.00 2 0.00

0.00 0.00 0.00 3 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

END QTR AVAILABLE UNLIQ OBLG AMT QTR EXPENDED AMT UNSUBALLOW AMT 1 2 -742,076.62 0.00 41,168.05 0.00 700,908.57 0.00

0.00 0.00 3 0.00 0.00 0.00 0.00 ----------------------------------------------------------------------- RBESWSV 301 08 Report ID: RBESWSV

BOSTON MA VARO 20 Department of Veterans Affairs FMS RSD Form: F826 Run Date: 10/14/08 STN: 301 0151A1 Status of Allowance As of 10/13/08 BFYS: 09 Fund Code: 0151A1 GOE - CAT A - LMT 01 Page:

1 Time: 3:04 Fund: 0151 A/O:20 VETERANS BENEFITS ADMIN Program: 02 Total Organ/Act Available Budget Obligations

thru OCT 08 thru OCT 08 Amount thru OCT 08 300 SALARIES - VBA 0.00 693,382.25 -693,382.25 310 EXECUTIVE DIRECTION 0.00

200.00 -200.00 340 COMPENSATION & PENSION 0.00 225.00 -225.00 380 VOCATION REHAB & COUNSE 0.00 1, 700.00

-1,700.00 394 HUMAN RESOURCES MANAGEM 0.00 0.00 0.00 395 UNDISTRIBUTED 0.00 5,001.20 -5,001.20

ACTION: R TABLEID: ALLW USERID: S104 FSC *** SUBALLOWANCE SPENDING CONTROL INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, FCP/PRJ, LMT BFYS: 09 FUND: 0160A1 ADM/OFF: 10 STN: 501 DESCRIPTION: STATUS IND: A SPENING CONTROL OVR: APPROVED IND: Y LMT: BUDGETED FTES: 000000 POST QTR: 1 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 04 APPROVED ALLW AMT: YTD UNLIQ OBLG AMT: EXPENDED AMT:

QTR PROGRAM: 01AE ORIG ALLOW AMT 0.00 363,866.18 849,828.36 PEND ALLOW AMT YTD ALLW AMT: AVAILABLE AMT: APRV ALLOW AMT 0.00 -1,213,694.54 SUBALLOW AMT 1

0.00 0.00 0.00 0.00 2 0.00 0.00 0.00 0.00 3 0.00

0.00 0.00 0.00 4 0.00 0.00 0.00 0.00 END QTR AVAILABLE UNLIQ OBLG AMT QTR

EXPENDED AMT UNSUBALLOW AMT 1 2 -1,213,694.54 0.00 363,866.18 0.00 849,828.36 0.00 0.00 0.00 3

0.00 0.00 0.00 0.00 PF 1/13 HELP-COMMAND ==> REPORT NAME-> T.RBESWSV.111006 FORM-> F826 S.F. 23 S.P. 01 LINES-> 1646 S -> 001 000000008 ------------------------------------------------------------------------------------

PAGES-> 46 E -> 132 L 0000000317 P RBESWSV 501 09 0160A1 10 Report ID: RBESWSV Department of Veterans Affairs - FMS Page: 1 RSD Form: F826 Status of Allowance Time: 3:09 Run Date: 10/14/08 As of 10/13/008 STN: 501 BFYS: 09 Fund: 0160 A/O: 10 Fund Code: 0160A1 NEW MEXICO VA HEALTHCARE SYSTM MEDICAL SERVICES - LMT1 VETERANS HEALTH ADMIN Program:01

Total Available Budget Oct 08 359,814.86 -2,638.39 487,960.61 thru Oct 08 Orgn/Act Obligations thru Oct 08 Amount thru 01AE20200 PROSTH APPLIANCES SURGI

0.00 363,280.68 -363,280.68 01AE272G3 PROSTH REPRS/PURCHS SPL 0.00 359,814.86 01AE272P6 PROSTH APPLIANCES ORTHO 0.00 2,638.39 01AE27200 PROSTHETIC REPAIRS 0.00 -487,960.61 Total 1,213,694.54 -1,213,694.54 FMS Table Updates SASP - Suballowance Spending Control Table: Reports status of funds for suballowance budgets Sorted by BFY, Fund, A/O, Station, Program, and Object Class (LMT)

FMS Table Updates SASP - Suballowance Spending Control Table: Updated by all spending transactions (obligations and receivers) Fields updated by purchasing documents: YTD Unliquidated Obligation Amount Available Amount Expended Amount ACTION: R TABLEID: SASP USERID: S104 FSC *** SUBALLOWANCE SPENDING CONTROL INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, FCP/PRJ, LMT BFYS: 08 FUND: 0151A1 ADM/OFF: 20 STN: 301 F/P: 000039600 LMT: 26 SPENDING CONTROL OVR: STATUS IND: A BUDGETED FTES: 000000 APPROVED IND: Y POST QTR: 4 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 03 APPROVED SUBALLW AMT: 54,965.57 YTD SUBALLW AMT:

54,965.57 YTD UNLIQ OBLG AMT: 0.00 AVAILABLE AMT: 948.32 EXPENDED AMT: 54,017.25 DESCRIPTION: SUPPLY QTR 1 2 3 4 ORIG SUBALLW AMT 286.00 20,655.00 0.00 34,024.57 PEND SUBALLW AMT 0.00

0.00 0.00 0.00 APRV SUBALLW AMT 286.00 20,655.00 0.00 34,024.57 QTR 1 2 3 4 END QTR AVAILABLE 0.00 0.00 0.00 948.32

UNLIQ OBLG AMT 108.00 4,544.08 -4,476.03 -176.05 EXPENDED AMT 1,321.84 9,397.20 8,362.45 34,935.76 ACTION: R TABLEID: SASP USERID: S104 FSC *** SUBALLOWANCE SPENDING CONTROL INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, FCP/PRJ, LMT BFYS: 09 FUND: 0151A1 ADM/OFF: 20 STN: 301 F/P: 000039600 LMT: 26 SPENDING CONTROL OVR: STATUS IND: A BUDGETED FTES: 000000 APPROVED IND: Y POST QTR: 1 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 03

APPROVED SUBALLW AMT: 0.00 YTD SUBALLW AMT: 0.00 YTD UNLIQ OBLG AMT: 0.00 AVAILABLE AMT: -2,324.31 EXPENDED AMT: 2,324.31 DESCRIPTION: SUPPORT SERVICES QTR 1 2 3 4 ORIG SUBALLW AMT 0.00 0.00 0.00 0.00

PEND SUBALLW AMT 0.00 0.00 0.00 0.00 APRV SUBALLW AMT 0.00 0.00 0.00 0.00 QTR 1 2 3 4 END QTR AVAILABLE -2,324.31 0.00 0.00

0.00 UNLIQ OBLG AMT 0.00 0.00 0.00 0.00 EXPENDED AMT 2,324.31 0.00 0.00 0.00 ACTION: R TABLEID: SASP USERID: S104 FSC *** SUBALLOWANCE SPENDING CONTROL INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, FCP/PRJ, LMT BFYS: 08 FUND: 0160A1 ADM/OFF: 20 STN: 301 F/P: 0100A3743 LMT: SPENDING CONTROL OVR: STATUS IND: A

BUDGETED FTES: 000000 APPROVED IND: Y POST QTR: 4 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 03 APPROVED SUBALLW AMT: 20,269.00 YTD SUBALLW AMT: 20,269.00 YTD UNLIQ OBLG AMT: 0.00 AVAILABLE AMT: 12,644.00 EXPENDED AMT: 7,625.00 DESCRIPTION: PADRECC ALL OTHER QTR 1 2 3 4 ORIG SUBALLW AMT 0.00 0.00 0.00

20,269.00 PEND SUBALLW AMT 0.00 0.00 0.00 0.00 QTR 1 2 3 4 END QTR AVAILABLE 0.00 0.00 0.00 12,644.00 UNLIQ OBLG AMT 0.00

0.00 0.00 0.00 APRV SUBALLW AMT 0.00 0.00 0.00 20,269.00 EXPENDED AMT 0.00 0.00 0.00 7,625.00 ACTION: R TABLEID: SASP USERID: S104 FSC *** SUBALLOWANCE SPENDING CONTROL INQUIRY SCREEN*** KEY IS BUDGET FISCAL YEARS, FUND, A/O, STN, FCP/PRJ, LMT BFYS: 09 FUND: 0160A1 ADM/OFF: 20 STN: 301 F/P: 000039600 LMT: SPENDING CONTROL OVR:

STATUS IND: A BUDGETED FTES: 000000 APPROVED IND: Y POST QTR: 1 TRANS TYPES - PENDING: 01 APPROVED: 02 POSTED: 03 APPROVED SUBALLW AMT: 0.00 YTD SUBALLW AMT: 0.00 YTD UNLIQ OBLG AMT: 0.00 AVAILABLE AMT: -7,832.31 EXPENDED AMT: 7,832.31 DESCRIPTION: SUPPORT SERVICES QTR 1 2 3 4 ORIG SUBALLW AMT 0.00 0.00

0.00 0.00 PEND SUBALLW AMT 0.00 0.00 0.00 0.00 APRV SUBALLW AMT 0.00 0.00 0.00 0.00 QTR 1 2 3 4 END QTR AVAILABLE

-7,832.31 0.00 0.00 0.00 UNLIQ OBLG AMT 0.00 0.00 0.00 0.00 EXPENDED AMT 7,832.31 0.00 0.00 0.00 FMS Table Updates SAOB - Suballowance Obligation Inquiry Table This table shows the obligations charged

against an ACC and SOs This table shows only AOs, COs, MOs, ACTION: R TABLEID: SAOB USERID: S104 FSC *** SUBALLOWANCE OBLIGATION INQUIRY SCREEN *** KEY IS BFY, FUND, A/O, STATION, FCP/PRJ, LMT, OBLIGATION NO, LINE NO BFY: 09 FUND: 0151A1 A/O: 20 STN: 301 F/P: 000039600 LMT: 26 OBLIGATION NO LIN CONTRACT NO UNLIQ OBLIG AMT EXPENDED AMOUNT GROSS OBLIG AMT ------------------ ----------- --------------- --------------- --------------SO 307J90001 001 0.00 253.00 253.00

SO 307J90002 001 0.00 189.00 189.00 SO 307J90005 001 0.00 0.00 0.00 SO 307J90006 001 0.00 79.00 79.00 SO 307J90007 001 0.00 45.00 45.00 SO 307J90008 001

0.00 45.00 45.00 SO 307J90016 001 0.00 138.72 138.72 SO 307J90017 001 0.00 4,250.00 4,250.00 ACTION: R TABLEID: SAOB USERID: S104 FSC *** SUBALLOWANCE OBLIGATION INQUIRY SCREEN *** KEY IS BFY, FUND, A/O, STATION, FCP/PRJ, LMT, OBLIGATION NO, LINE NO BFY: 09 FUND: 0160A1 A/O: 10 STN: 501 F/P: 01AE20200 LMT:

OBLIGATION NO LIN CONTRACT NO UNLIQ OBLIG AMT EXPENDED AMOUNT GROSS OBLIG AMT ------------------ ----------- --------------- --------------- --------------SO 501C90064 001 0.00 3,895.00 3,895.00 SO 501C93020 001 0.00 110.00 110.00 SO 501C93020 991 0.00 16.53 16.53 SO 501C93021 001 0.00 110.00 110.00 SO 501C93021

991 0.00 19.03 19.03 SO 501C93055 001 0.00 110.00 110.00 SO 501C93055 991 0.00 19.90 19.90 SO 501C93056 001 0.00 220.00 220.00 SO 501C93056 991 0.00

19.90 19.90 SO 501C93057 001 0.00 220.00 220.00 FMS Table Updates SPDX Spending Control Document Cross Reference Table This table shows all expenditure and obligating documents, including TOs, charged against an ACC ACTION: R TABLEID: SPDX USERID: S104 FSC *** SPENDING CONTROL DOCUMENT CROSS REFERENCE INQUIRY SCREEN *** KEY IS BUDGET FY, FUND, A/O, STN, FCP/PRJ, BOC, AMOUNT TYPE , SPEND DOC ID/LINE BFY: 09 FUND: 0151A1 A/O: 20

STN: 301 F/P: 000039600 BOC: 2580 0102030405060708091011121314- AMT TYPE -------O O E E O O TRANS ID/LINE ------------------AR 301J9503711 001 AR 301J9503712 001 CB 3013279C001 002 CB 3013289C001 002 SO 301J989C0 001 SO 301J95037 002

AMOUNT ---------------0.00 150.26 0.83 0.83 896.00 240.00 ACTION: R TABLEID: SPDX USERID: S104 FSC *** SPENDING CONTROL DOCUMENT CROSS REFERENCE INQUIRY SCREEN *** KEY IS BUDGET FY, FUND, A/O, STN, FCP/PRJ, BOC, AMOUNT TYPE SPEND DOC ID/LINE BFY: 09 FUND: 0160A1 A/O: 10 STN: 501 F/P: 01AE20200 BOC: 1226 0102030405060708091011121314- AMT TYPE -------E

E E E E E E E E E E E E E TRANS ID/LINE ------------------PR 501PP190936 007 ET 501CBGB9938 503 ET 501CBGB9948 502 ET 501CBGB9954 504 ET 501CBGB9958 506 ET 501CBGE0023 002 ET 501CBGE0024 001

ET 501CBGE0095 001 ET 501CBGE0242 001 ET 501CBGE0410 001 ET 501CBGE0412 001 ET 501CBGE1297 001 ET 501CBGE9897 003 ET 501CBGE9899 004 AMOUNT ---------------163.72 117.71 212.64 108.28 26.24 -46.75 -46.75 -205.34 -154.04 205.34 -205.34 -657.00 -1,265.18

-65.58 Common Budget Concerns An SA document will not post Common Budget Concerns An SA document will not post CO has not posted the AL document - check that funds are available on the ALLW table Common Budget Concerns An ACC is invalid - how can it be deactivated Common Budget Concerns AN ACC is not valid - how can it be deactivated Input an SA document with action

code D in the ACT field Common Budget Concerns End of Quarter automated program Common Budget Concerns End of Quarter automated program This program is designed to move available funds to the current quarter. Solution if not run - Post zero dollar SA documents for the current quarter. Common Budget Concerns CO pulled money from the station and did not hit the appropriate quarter - now there are negative dollars in the prior quarter and funds cannot be spent from the current quarter.

Common Budget Concerns CO pulled money from the station and did not hit the appropriate quarter - now there are negative dollars in the prior quarter and funds cannot be spent from the current quarter. Funds will have to be moved from one ACC to the other. At present, enough funds to cover the negative have to be in one ACC. Common Budget Concerns There are undistributed funds on the ALLW table, yet an SA document will not process. Common Budget Concerns There are undistributed funds on the ALLW table, yet an SA document will not process. If the funds show available in the undistributed field but are not included in the total available amount, CO has not

processed the AL document through the post stage. Contact CO for correction. Common Budget Concerns An SA document has been posted and now SASP does not match the Status of Allowance report. Common Budget Concerns An SA document has been posted and now SASP does not match the Status of Allowance report. The Status of Allowance report does not update until overnight. Any on-line activity will not be reflected there until the next mornings report. BUDGET QUESTIONS 1. What table in FMS would you inquiry to find an expenditure charged to a particular ACC?

Answer: SPDX (SASP TOTAL EXPENDITURES) BUDGET QUESTIONS 2. What FMS budget document records the suballotment of funds to the station level? Answer: VHA = SL VBA = AL BUDGET QUESTIONS 3. What table in FMS reflects the budgetary controls for a fund? Answer: FUND BUDGET QUESTIONS 4. What table in FMS would you inquiry to find your unobligated

prior year fund balances? Answer: SALT BUDGET QUESTIONS 5. What budget document records general ledger account 4610? Answer: AL Related FMS Tables APPR Appropriation Inquiry Screen APOR - Apportionment Inquiry Screen ALOT - Allotment Inquiry Screen SALT - Suballotment Inquiry Screen ALLW Allowance SASP Suballowance Spending Control SAS2 PCAS Suballowance Spending Control

SAOB Suballowance Obligation SPDX Spending Control Document XREF SPRJ Subproject Reference IWPX Installation Wide Project/Project XREF Related RSD Reports F826 - Status of Allowance F820 - Monthly Activity by ACC F20D - Control Point Activity Listing F887 - Obligation by Organization/Program F885 - Obligation by Budget Object Code Pro Forma Entries Pro Forma are Printed by Fund Category Select Fund Category from Fund Table in FMS Entries are listed in Transaction Code order Entries show Transaction Type, Description and SGL Accounts that will be affected.

ASSET SUMMARY ACCOUNTS 1000 1100 1300 1400 1500 1600 1700 1800 ASSETS

CASH RECEIVABLES, NET ADVANCES AND PREPAYMENTS INV. AND RELATED PROP. INVESTMENTS, NET FIXED ASSETS, NET FIXED ASSETS, NET DISBURSING AUTHORITY 1010 - FUND BALANCE W/ TREASURY Definition: Source for paying liabilities. Records appropriated funds received Department-wide for the current fiscal year. This account will appear at the station level on the prior year trial balance. Normal Balance: VACO Level - Debit Station Level - Credit DISBURSING AUTHORITY 1018 - DISBURSING AUTHORITY TRANSFERRED TO OTHER

STATIONS Definition: This is an account maintained in the various VBA accounting systems by deposit fund symbol to show the amount of disbursing authority transferred to other stations. Non 224 entry! Normal Balance: Credit DISBURSING AUTHORITY 1019 - DISBURSING AUTHORITY RECEIVED FROM OTHER STATIONS Definition: Account maintained in various VBA accounting systems by deposit fund symbol to show the amount of disbursing authority received from other stations. Non - 224 entry! Normal Balance: Debit DISBURSING AUTHORITY 1020 - TREASURY DISBURSEMENTS Definition: Account which records Treasury disbursements made by VA.

Normal Balance: Credit AD Documents CB, CC, CD and TM Documents DISBURSING AUTHORITY 1021, 1030, 1031, 1043 SF-224 DISBURSEMENTS Definition: Accounts which record transfers made by VA. These accounts are also used to record expenditure transfers between VA facilities. Normal Balance: Debit / Credit ET, TR, EB, EW Documents DISBURSING AUTHORITY 1013, 1022, 1029, 1032 COLLECTIONS Definition: Accounts which record collections made by VA in the form of cash or a check. There must be an SF 215 Deposit Ticket or SF 5515 Debit Voucher associated with each collection. Normal Balance: Debit

CR & MR Documents DISBURSING AUTHORITY 1023, 1024, 1025 NON 224 DISBURSEMENTS AND COLLECTIONS Definition: Accounts maintained by VA to record Foreign Payments, Misc. Payroll transactions and Payroll Expenditures from the payroll interface. Normal Balance: Debit/Credit Should not be recorded by Field Stations CR, DD, ET, EW, IF, PR, SV Documents DISBURSING AUTHORITY 1026 - IPAC DISBURSEMENTS Definition: Account maintained by Treasury

appropriation symbol to show the amounts charged to VA that are reported through the IntraGovernmental Payment and Collection System (IPAC). Normal Balance: Credit DD, DF, ET. SV, TR Documents DISBURSING AUTHORITY 1036 - IPAC COLLECTIONS Definition: Account maintained by Treasury appropriation symbol to show the amounts received by VA that are reported through the IntraGovernmental Payment and Collection System (IPAC). Normal Balance: Debit CR, TR Documents DISBURSING AUTHORITY 1099 - CANCELED CHECKS - LIMITED PAYABILITY Definition: Account maintained by Treasury appropriation symbol to show the net amount of canceled checks or limited payability funds returned

to VA. Normal Balance: Debit XR Documents TR Documents Transfers of funds to/from other funds or appropriations. Examples: FCAT TC/TT FCAT TC/TT G/H/M TR 33 ___ TR 15 S TR 24 TR 75 P TR 25, 76

TR 18 Related Tables ADVX Advance Cross Reference Inquiry Screen CRHT Cash Receipt Header Inquiry Screen CRLT Cash Receipt Line Inquiry Screen IFHT Imprest Fund Header Inquiry Screen IFLT Imprest Fund Line Inquiry Screen JVLT Journal Voucher & Standard Journal Inquiry Screen PVHT Voucher Header Inquiry Screen PVLT Voucher Line Inquiry Screen TVHT Travel Voucher Header Inquiry Screen TVAT Travel Voucher Accounting Line Inquiry Screen TEST Record Convenience Check to Medical Services Clear Convenience Check & Record Expense to Medical Services Recording Transactions

Record Convenience Check (CB 01) DR. 1412 Advance Payment - Other CR. 1020 Treasury Disbursement Clear Convenience Check & Record Expense to Medical Services (DD 03) DR. 3107 Unexpended Approp - Used DR. 480N - Unpaid Undel Orders - Public DR. 6100 Operating Expenses CR. 1412 Advance Payment - Other CR. 490P Paid Exp Auth - Public CR. 5700 Appropriations Used CB 01 COMMND: DOCID: CB 10 5019280C001 STATUS: ACCPT 001-001 OF 002 BATID: SUB STN: 10/15/08 01LINE: 001 REF DOC:

REF LINE: ACCP DATE: PAY ADV: P REF ADV: REF ADV LINE: INV DATE: 10 06 08 VENDOR INV NO/LINE: 01609 LOG DATE: 10 06 08 T/T: 01 BFYS: FUND: 0160A1 STATION/SAT: 501 FCP/PRJ: JOB NO: COST CTR/SUB: BOC/SUB: REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: GL ACCOUNT: DESCR: 01609 BUREAU OF VITAL STA LINE AMOUNT: 11.00 I/D: P/F: INT REASON:

LIQ AMOUNT: QUANTITY: ADV: UNAPPLIED DEP NO: DD 03 COMMND: 001-001 OF 001 01LINE: 001 PAY ADV: DOCID: DD 10 BATID: 501CB9293 REF DOC: SO 501C95097 REF ADV: CB 5019315C001 SUB STN: REF LINE: 001 REF ADV LINE: 001

VENDOR INV NO/LINE: T/T: 03 STATION/SAT: COST CTR/SUB: REV SRCE/SUB: GL ACCOUNT: LINE AMOUNT: LIQ AMOUNT: UNAPPLIED DEP 81.00 NO: ACCP DATE: INV DATE: LOG DATE: BFYS: 09 501 820300

STATUS: ACCP 10/15/08 00 FUND: 0160A1 FCP/PRJ: 010040198 BOC/SUB: 2582 CLSD BFYS: DESCR: I/D: P/F: QUANTITY: JOB NO: REPT CATG: CLSD FUND: INT REASON: ADV: Test Record Cash Receipt in Suspense

Transfer fund from Suspense to MCCF Pharm. Copmts. Recording Transaction CR 17 DR. 1022 224 Collections CR. 2400 Unapplied Deposit Fund TR 24 DR. 2400 Unapplied Deposit Fund Collect CR. 1021 224 Disbursements TR 33 DR. 1030 224 GFR Transfers In/Out CR. 5902 Other Revenue Non Fed Collect CR 17 COMMND: 001-001 01- DOCID: CR 10

BATID: LINE: 015 REF TC: TRANS TYPE: 17 501K9A02NP SUB STN: REF DOC NO: REF LINE: BFYS: 09 STATION/SAT: 501 FUND: 3875 FCP/PRJ: JOB NO:

COST CTR/SUB: BOC/SUB: REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: CHECK NO: ADV IND: ADV: AMOUNT: 86.00 AGR NO: ADV NO:

STATUS: ACCPT 10/15/08 ACTION OUT: GL ACCT: TRAV TYPE: VND/PRV: I/D: I UNAPPLIED DEP NO: L040930011125 DESCR: RECEIPT L04093001 TR 24/33 COMMND: 001-002 OF 002 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB:

REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: 02LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: DOCID: TR 10 BATID: 001 24 501 SUB STN:

STATUS: ACCPT 10/15/08 REF TC: ADV: 2188.94 002 33 501 501JV9006 REF DOC NO: REF LINE: BFYS: FUND: 3875 FCP/PRJ: JOB NO: BOC/SUB: REPT CATG:

CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: I/D: D UNAPPLIED DEP NO: 358511 DESCR: TOPS OFFSET REF TC: ARRV ADV: 2188.94 REF DOC NO: REF LINE: BFYS: FUND: 528701 FCP/PRJ: JOB NO:

BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: MISCVET I/D: I UNAPPLIED DEP NO: DESCR: TOPS OFFSET 358511 Related RSD Reports F854 Travel Advance Report F855 Advance Federal/Non Federal Report RECEIVABLES, NET Amounts due from others resulting from the performance of services, sale of

goods, or loan of monetary resources. REIMBURSEMENT RECEIVABLES General ledger accounts used to record amounts due from others resulting from the sale of goods or performance of services. 1310 - Reimbursement ReceivablesFederal 1311 - Reimbursement ReceivablesNon Federal BD Documents EXAMPLES OF REIMBURSEMENT BILLS BD 02 DR. 1310 - AR Reimbursements - Federal DR. 425F - Reimbursements Fed Rec CR. 5200 - Reimbursed Earnings Federal CR. 4210 Antic Reimbursement, Othr Incom. BD 02 DR. 1311 - AR Reimbursements - Non-Federal

CR. 5201 - Reimbursed Earnings Non-Federal RECEIVABLES OMB Circular A-34 states: receivables from non-Federal sources...are not budgetary resources available for obligation until the refund is collected. REFUND RECEIVABLES General ledger accounts used to record overpayments or erroneous payments made by VA 1312 - Refund Receivables - Federal 1313 - Refund Receivables - Non Federal BD Documents EXAMPLES OF REFUND RECEIVABLES BD 01 DR. 1312 - AR Refd - Federal

DR. 490F - Unpaid Exp Auth - Federal DR. 5700 - Appropriations Used CR. 6100 - Operating Expenses CR. 4610 - Allowances Available for Oblig CR. 3107 - Unexpended Approp Used EXAMPLES OF REFUND RECEIVABLES Cont. BD 01 DR. 1313 - AR Rec Refd Non Federal DR. 9945 - Receivable Non- Bud Update CR. 6100 - Operating Expenses CR. 9946 Receivable Non Bud Update OTHER RECEIVABLE ACCOUNTS

1314, 1315 - General Fund Receipts 1316, 1317 - Accrued Reimbursements 1318 - Accrued Tort Feasors BD, SV Documents OTHER RECEIVABLE ACCOUNTS 1321 - Receivables - Refunds-Credit Memos* * BE SURE SUFFICIENT FUNDS ARE AVAILABLE TO COVER THE BALANCE IN THIS ACCOUNT (4610) AT CLOSE OF YR. 1333 - Tort Receivables 1334 - Lease Payments Receivables PV 03, BD, SV Documents Tort Feasors Public Law 105-33 authorized collections from Tort Feasors to be deposited into 36 528701. Torts are transmitted at a summary

level with SV Documents. Tort Feasors AR will transmit an SV 2A Transaction from AR to FMS once a month using summary level data SV 2A will post to account 1333 Allowance for Bad Debt is recorded automatically into Fund 5287 with an SV 96 Related Tables ARHT Receivable Header Inquiry Screen ARLT - Receivable Line Inquiry Screen JVLT Journal Voucher & Standard Journal Inquiry Screen PVHT Voucher Header Inquiry Screen PVLT Voucher Line Inquiry Screen Related Reports F853 Accounts Receivable Federal/Non-Federal Report

F842 Accounts Receivable Aged Bill MCCF Fund P.L. 108-199 revised the Medical Care Collection Fund (MCCF) Receipts recorded in the following funds will be deposited into MCCF: Extended Care Revolving Fund Medical Facilities Revolving Fund Special Therapeutic & Rehabilitative Activities Fund Nursing Home Revolving Fund Health Services Improvement Fund Parking Revolving Funds are then transferred to Medical Services

Funds remain available until expended 5287 Accounts Old Fund New Fund/Collections New Fund/Disbursements 5358.1 5287.3 5287.4 4013 4538 4048 4138 4032 5358.3 528701 528703 528704

528705 528706 528707 528708 528709 528710 0160X4 0160X4 0160X4 0160X4 0160X4 0160X4 0160X4 0160X4 0160X4 MCCF Fund Medical Services Account is 0160X4. 0160X4 has a base fiscal year of 94. Funds can be used for any purpose that the Medical Services Account can be

used for except travel. MCCF Recoveries 5287 Medical Care Collection Fund Reimbursable Insurance Non-Fault Auto Insurance Pharmacy Copayment Workers Compensation Tort Feasors NSC Means Test (Inpatient, Outpatient, Nursing Home) Hospital / Nursing Home Per Diem MCCF Refunds Refunds of collection made from July 1, 1997 forward are to be paid out of the appropriate 36 5287XX Deposit Fund. (OP 01) MCCF Refunds OP Document - Contra-Revenue

Account 5239 Normal Debit Balance Will enable you to track amount of refunds made each year. AR 5.0 Monthly Summary Documents for 5287 SV 21 Summary Receivables Reimb. Non-Fed SV 2A Summary Receivables - Tort Feasors SV 23 Estimate of Bad Debt - Reimbursements SV 27 Estimate of Contractual Adjustments SV 96 Allowance for Tort Adjustments WR 04 Writeoffs Other Revenue Due

WR 06 Contractual Adjustments WR 23 Writeoffs - Torts On-Line FMS Receivable Accruals 36 528704 EVERY facility has an accrual amount to report for third party. Reasonable amount is considered between 40 - 60 % of account 1311. ALLOWANCE ACCOUNT DEFINED Estimated amounts of uncollectible accounts receivable. This account will be increased by the amount estimated to be uncollectible each accounting period, and decreased by the actual amount subsequently written-off.

Allowance Accounts Allowance Accounts should maintain a CREDIT BALANCE Allowance Calculation General Rule: Record an Estimate of 40-60% of Non-Federal Receivables Allowance for Bad Debt Report Cur. Mo. Allowance Est. Less: Previous Mo Allowance Est. Plus: Cur. Month Actual Writeoffs Transmitted Current Month Adjust (1319) 125 100

25 50 Allowance General Ledger Accounts 1319 Allowance for Loss on Accounts Receivable - Reimbursements 1329 Allowance for Loss on Accounts Receivable - Refunds 1338 Allowance for Tort Adjustments 1339 Allowance for Contractual Adjustments ALLOWANCE POSTINGS Estimated amounts of uncollectible (SV 23) Dr. 6723 - Bad Debt Expense - Reimb Cr. 1319 - Allowance for Bad Debt NOTE: A decrease to the allowance will reverse these

entries. Writeoff of a receivable (WR 04) Dr. 1319 - Allowance for Bad Debt Dr. 9916 Actual CFY Writeoffs - AR Cr. 5902 Other Revenue NF Cr. 9917 Contra Writeoff - AR Allowance Documents in FMS SV 23 Estimate of Bad Debt- Reimbursements SV 24 Estimate of Bad Debts - Refunds SV 96 Estimate of Tort Adjustments SV 27 Estimate of Contract Adjust Allowance Postings in FMS SV 23 - Reimbursements (AR/Manual) Dr. 6723 Bad Debt Expense - Reimburse Cr. 1319 Allowance for Bad Debt SV 24 - Refunds (Manual) Dr. 6724 Bad Debt Expense - Refunds

Cr. 1329 Allowance for Bad Debt Refunds NOTE: A decrease to the allowance will reverse these entries. Allowance Postings in FMS SV 96 - Tort Feasors (AR) DR. 6742 Tort Litigation Expense 1338 Allowance for Tort Feasors CR. SV 27 - TriCare (AR) DR. 6740 Contractual Adjustments CR. 1339 Allowance for CA NOTE: A decrease to the allowance will reverse these entries Medical Services, Admin, Facilities Sharing Agreements

CHAMPVA (0160 only) Recycling Revenue TRICARE (0160 only) Refunds Workmens Comp (employees) Ineligible Hospitalization (0160 only) Ineligible Hospitalization General Counsel has determined that collections from Ineligibles are to be deposited into 36_0160 (Med. Services). Ineligibles will be transmitted individually from AR system with a BD 02 transaction, RSRC of 8001. Sharing Agreements Public Law 104-262 the Veterans Health Care Eligibility Reform Act of 1996 states that any funds received from a Non-Federal sharing partner as payment for services provided by VA during the prior fiscal year may be obligated by the VA during the fiscal year in which VA

RECEIVES the payment. (See VHA Directive 96-064) Sharing Agreement Automated Process During the annual close process, all NonFederal sharing agreement bills will be moved to the CFY of 0160. All bills which have the following Revenue Source Codes: 8002, 8006, 8035 Shared Med Resources 8028, 8029, 8030, 8065 Tricare. (Bills with RSC 8016 will not be moved) Med Services Allowances 0160 131 9 (2) 50 (3) 50 (1) (2) (3)

(4) AMAF 13 19100 (1) (3) 50 50 (4) Opening Balance Writeoffs FMS Moves to AMAF Allowance Adjustment Allowance Postings in FMS Acct 1319 1329 1338 1339 1369 3200

Annual Approp 3220 5287XX X X AMAF X X X X X General Fund Receipts (GFR) VA as the Middle Man Collects Funds for Treasury, i.e., 1435, 3200, 3220, etc. VA has no Equity in these Funds VA uses Revenue and Contra Revenue Accounts Allowance Account Reduces Liability to Treasury (SGL Account 2980) ADVANCES

The outstanding balance of the amounts advanced to federal or non-federal entities by the agency. 1410 - Advances to Employees 1411 - Advance Payments - Federal 1412 - Advance Payments - NonFederal AV, CB, DV, IF documents Related Tables ADVX Advance Cross Reference Inquiry Screen CRHT Cash Receipt Header Inquiry Screen CRLT Cash Receipts Line Inquiry Screen Related Reports F854 Employee Travel Advance Report F855 Advances Federal/Non Federal Report F865 Reconciliation of General

Ledger Accounts INVENTORY The cost/value of tangible personal property held as inventory for sale or transfer. 1521 - Inventory for Sale 1522 - Silver 1523 - Inventory Held for Repair 1524 - Excess Property Pending Disposal 1528 - Donated Supplies 1551 - Foreclosed Property BD, CR, EB, IF, IV, SV, TR documents INVENTORY The FMS Inventory Report (F832) will show all inventory items in one account. The Voucher Summary Report (VISTA), which comes out of GIP will still be separated by the four inventory types based on the National Stock Number (NSN)

Related Tables ARHT Receivable Header Inquiry Screen ARLT Receivable Line Inquiry Screen CRHT - Cash Receipt Header Inquiry Screen CRLT Cash Receipts Line Inquiry Screen JVLT Journal Voucher & Standard Journal Inquiry Screen Work in Process 1720 1720 Debit balance RSD Form Name F876 RVAWIPV FSC New Flash Issue 53 FY 2006 Internal Use Software in Development

1832 1832 Debit balance RSD Form Name F762 RVAWIPV2 FSC New Flash Issue 50 FY 2006 GENERAL PROPERTY, PLANT & EQUIPMENT, NET The current book value of real and personal property in accordance with the capitalization criteria established by the Federal entity. REAL PROPERTY

1711 - Land 1712 - Improvements to Land 1720 Work In Process (not in AMAF) 1730 - Buildings & Improvements 1740 - Other Structures & Facilities 1820 - Leasehold Improvements PERSONAL PROPERTY 1750 - Nonexpendable Equipment 1751 - ADP Nonexpendable Equipment 1811 - Equipment Under Capital Lease 1830 Information Technology Software 1832 - Internal Use Software in Development

ACCUMULATED DEPRECIATION ACCOUNTS ACCUMULATED DEPRECIATION FOR: 1719 Acc/Dep on Improvements to Land 1739 Buildings and Improvements 1749 Other Structures and Facilities 1758 ADP Equipment 1759 Operating Equipment ACCUMULATED DEPRECIATION ACCOUNTS (Cont.)

1818 Equipment Under Capital Lease 1819 Buildings Under Capital Lease 1829 Leasehold Improvements 1839 Info Tech ADP Software ACTION: R TABLEID: FATY USERID: S104 FSC FIXED ASSET TYPE REFERENCE DATA SCREEN KEY IS FA TYPE FA FA ACC DEP REQUIRED TYPE TYPE NAME SHORT NAME ACCT DEPR IND CSTCTR/SUB ---------------------------------------------------------------------------------B BUILDING BUILD 1730 1739

Y X D ADP NONEXPENDABLE PROPERTY ADP NONEX PR 1751 1758 Y E NON-EXPENDABLE EQUIPMENT NONEXP EQUIP 1750 1759 Y N H LEASEHOLD IMPROVEMENTS LS/IMPROV 1820 1829 Y K IMPROVEMENTS TO LAND

IMP TO LAND 1712 1719 Y X L LAND LAND 1711 N X O OTHER STRUCTURES & FACILITIES OTHER 1740 1749 Y Q EQUIPMENT CAPITAL LEASE EQUIP CAP LE 1811 1818

Y N U BLDGS UNDER CAPITAL LEASE BLDGS CAP LE 1812 1819 Y N W ADP SOFTWARE ADP SOFTWARE 1830 1839 Y N X PROPERTY PENDING DISPOSAL PROPERTY DIS 1524 N --X N

X X X X X X X X X X X X AMAF FUNDS AMAF AMAFGE - 0151

AMAFIG - 0170 AMAFMA - 0152 AMAFMC - 0160, 0163, 4138 AMAFIT - 0167 AMAFNC - 0129 AMAFRE 0161 AMAFMF - 0162 AMAFFF - 4539 OFM Bulletin 98GA1.07 FIXED ASSET SUBSYSTEM DOCUMENTS Processing Step Documents Fixed Asset Trans Document Code What the Documents

Records The general ledger is not affected. Acquisition Fixed Asset Acquisition FA Betterment Fixed Asset Betterment FB The general ledger is not affected. Change

Fixed Asset Modification FC The general ledger is not/ is affected. Transfer Fixed Asset Transfer Fixed Asset Disposition FR The general ledger is not affected. The general ledger is affected.

Disposition FD Related Tables FAS1 Fixed Asset Summary Inquiry Screen 1 FAS2 Fixed Asset Summary Inquiry Screen 2 FBT1 Fixed Asset Betterment Inquiry Screen 1 FBT2 Fixed Asset Betterment Inquiry Screen 2 Related Reports F852 Verification of GL Balance Fixed Assets FA04 Fixed Assets Detailed Listing FFA7 Fixed Assets Exception Report F058 Fixed Asset Summary Depreciation F873 Fixed Asset Transfer Detail

FSAV Fixed Asset GSA 1166 ( Annual Report) F871 Standard Voucher Transfer Report AR / BE AR / BE FMS is divided into Specific Subsystems AR Accounts Receivable BE Budget Execution PE Purchasing GL General Ledger FA Fixed Assets GS General Systems AD Automated Disbursements

TA Travel AR / BE LOGIC To allow revenue transactions to automatically distribute actual reimbursements to all levels of the budget All data elements must be entered to the lowest level of the budget Updates all applicable budget tables Posts to the general ledger AR / BE LOGIC Three Criteria must be met: AR-006 / BE-009 LOGIC Three Criteria must be met: APPR Table - Est. Rmb Opt flag must be a R or B ACTION: R TABLEID: APPR USERID: S104 FSC

*** APPROPRIATION INQUIRY SCREEN *** KEY IS BUDGET FISCAL YEARS, FUND BUDGET FISCAL YEARS: 94 FUND: 4537B DESCRIPTION: SUPPLY FUND CATEGORY B ORIGINAL APPR APPROVED APPR EST REIM ACTUAL REIM STAT RESERVE AMT: AMT: AMT: AMT: AMT: REIM AGREEMNT AMT: DIR AGREEMENT AMT: EST RECOVERY AMT: PY REC WITH AMT: UNLIQ COMM AMT:

UNLIQ OBLG AMT: EXPENDED AMT: UNAPPOR APPR AMT: APPR TRANS CODE: STATUS IND: A EST REIM OPT: R 0.00 TRANSFERS IN: 322,868,580.46 TRANSFERS OUT: 0.00 LAPSED AMT: 261,835,584.89 CARRYOVER AMT: 0.00 EXPIRED AMT: RESTORATIONS / WITHDRAWALS AMT < '89: 0.00 UP SPN ADJ AMT:

0.00 DOWN SPN ADJ AMT: 0.00 ACT RECOVERY AMT: 0.00 0.00 YTD APPOR AMT: 20,357,200.72 YTD ALLOT AMT: 276,978,300.08 2,341,070.63 AVAILABLE AMT: AA APPR TRANS TYPE: SF 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

582,363,094.72 581,706,264.75 285,027,593.92 AR / BE LOGIC Three Criteria must be met: APPR Table - Est. Rmb Opt flag must be a R or B ACEN Table - Accounting Event Type must be an AR03 Federal / AR06 Non Federal ACTION: G TABLEID: ACED USERID: R047 FSC ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING FY

CODE TYPE TYPE BOC POST TYPE CAT ENTRY ID -------------------------- ---- ---------01- 09 CR 09 N F 5455 DESCRIPTION REIMB-NON FED 02DESCRIPTION 03DESCRIPTION 04DESCRIPTION 05DESCRIPTION 06DESCRIPTION PROMPT PAY FLAG

-----N ACTION: R TABLEID: ACEN USERID: R047 FSC ACCOUNTING ENTRIES REFERENCE DATA SCREEN KEY IS FISCAL YEAR, ACCOUNTING ENTRY ID, SEQUENCE NUMBER FISCAL YEAR: 09 ACCOUNTING ENTRY ID: 5455 ACCOUNTING EVENT TYPE: AR06 SEQUENCE JOURNAL INCREASE ----- DEBIT ------ ----- CREDIT ----- FLAGS NUMBER CODE LINE D/C ACCT TYPE OVERRIDE ACCT TYPE OVERRIDE REV FIP -------- ------- -------- ---- ---- -------- ---- ---- -------- --- --01001 GENJ D 1013 01 N 5201 31 N N N 02002 GENJ

D 425P 52 N 4210 40 N N N 0304050607080910111213141503-*L009 HEADER CHANGE AR / BE LOGIC Three Criteria must be met: ACEN Table - Accounting Event Type must be an AR03 APPR Table - Est. Rmb Opt flag must be a R or B RSRC Table - Act Reimb flag must be set as a Y ACTION: G TABLEID: RSRC USERID: S104FSC REVENUE SOURCE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, REVENUE SOURCE 01FY: 09

REV SOURCE: SFCS REV SOURCE NAME: SUPPLY FUND COST REV CLASS: REV CATEGORY: REV GROUP: SUB REV SRCE OPTION: N OFF BLD REC ACCT: USE TAX: N SHORT NAME: COST-SUPPLY ACT REIM: Y LIMITATION: 02FY: REV SOURCE: REV SOURCE NAME: REV CLASS: REV CATEGORY: REV GROUP: SUB REV SRCE OPTION: OFF BLD REC ACCT: USE TAX: SHORT NAME: ACT REIM:

LIMITATION: AR / BE LOGIC Example: Station processes a receivable/reimbursement for Supply Fund-Federal BD 44 AR / BE LOGIC COMMND: DOCID: BD 10 578K090027 STATUS: ACCPT 001-001 OF 001 BATID: SUB STN: 10/15/09 01LINE: 001 BFYS: 94 FUND: 4537B TRANS TYPE: 44 STATION/SAT: 578

FCP/PRJ: 016144100 JOB NO: COST CTR/SUB: BOC/SUB: REPT CATG: REV SRCE/SUB: SFCS CLSD BFYS: TEXT TYPE: INT RATE: 0.000 CLSD FUND: AMOUNT: 259.04 I/D: GL ACCT: DESCR: REF DOC: REF LN: ADVANCE NO: TRAV TYPE: SOURCE: TYPE OF OVERPYMT: ACTION OUT:

AR / BE LOGIC ACTION: R TABLEID: ACED USERID: S104 FSC ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING FY CODE TYPE TYPE BOC POST TYPE CAT ENTRY ID -------------------------- ---- ---------01- 09 BD 44

G F 9495 DESCRIPTION SALE TO CANTEEN-COST PROMPT PAY FLAG -----N AR / BE LOGIC ACTION: R TABLEID: ACEN USERID: R047 JRA ACCOUNTING ENTRIES REFERENCE DATA SCREEN KEY IS FISCAL YEAR, ACCOUNTING ENTRY ID, SEQUENCE NUMBER FISCAL YEAR: 09 ACCOUNTING ENTRY ID: 9495 ACCOUNTING EVENT TYPE: AR03 SEQUENCE JOURNAL INCREASE ----- DEBIT ------ ----- CREDIT ----- FLAGS NUMBER CODE LINE D/C ACCT TYPE OVERRIDE ACCT TYPE OVERRIDE REV FIP

-------- ------- -------- ---- ---- -------- ---- ---- -------- ----01001 GENJ D 1310 01 N 5102 31 N Y N 02002 GENJ D 425F 52 N 4210 50 N Y N 03040506- AR / BE LOGIC ACTION: R TABLEID: APPR USERID: S104 FSC

*** APPROPRIATION INQUIRY SCREEN *** KEY IS BUDGET FISCAL YEARS, FUND BUDGET FISCAL YEARS: 94 FUND: 4537B DESCRIPTION: SUPPLY FUND CATEGORY B ORIGINAL APPR APPROVED APPR EST REIM ACTUAL REIM STAT RESERVE AMT: AMT: AMT: AMT: AMT: REIM AGREEMNT AMT: DIR AGREEMENT AMT: EST RECOVERY AMT: PY REC WITH AMT: UNLIQ COMM AMT:

UNLIQ OBLG AMT: EXPENDED AMT: UNAPPOR APPR AMT: APPR TRANS CODE: STATUS IND: A EST REIM OPT: R 0.00 TRANSFERS IN: 322,868,580.46 TRANSFERS OUT: 0.00 LAPSED AMT: 261,835,584.89 CARRYOVER AMT: 0.00 EXPIRED AMT: RESTORATIONS / WITHDRAWALS AMT < '89: 0.00 UP SPN ADJ AMT:

0.00 DOWN SPN ADJ AMT: 0.00 ACT RECOVERY AMT: 0.00 0.00 YTD APPOR AMT: 20,357,200.72 YTD ALLOT AMT: 276,978,300.08 2,341,070.63 AVAILABLE AMT: AA APPR TRANS TYPE: SF 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

582,363,094.72 581,706,264.75 285,027,593.92 AR / BE LOGIC ACTION: G TABLEID: RSRC USERID: S104FSC REVENUE SOURCE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, REVENUE SOURCE 01FY: 09 REV SOURCE: SFCS REV SOURCE NAME: SUPPLY FUND COST REV CLASS: REV CATEGORY: REV GROUP: SUB REV SRCE OPTION: N OFF BLD REC ACCT: USE TAX: N SHORT NAME: COST-SUPPLY ACT REIM: Y LIMITATION: 02FY: REV SOURCE:

REV SOURCE NAME: REV CLASS: REV CATEGORY: REV GROUP: SUB REV SRCE OPTION: OFF BLD REC ACCT: USE TAX: SHORT NAME: ACT REIM: LIMITATION: AR / BE LOGIC BD 44 578K090027 001 94 4537B 90 G 1310 259.04 4210

259.04 425F 259.04 4610 259.04 4540 259.04 5102 259.04 9902 259.04 9903 259.04 9904

259.04 9905 259.04 Allowance Available for Obligation AR / BE LOGIC Example: Station processes a collection for Recycling Income CR 05 AR / BE LOGIC COMMND: 001-001 OF 001 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB:

CHECK NO: ADV IND: AMOUNT: AGR NO: DOCID: CR 20 BATID: 001 05 3XX REF TC: 8031 ADV: 11.85 FSC191540 SUB STN: STATUS: ACCPT 10/15/08

REF DOC NO: REF LINE: BFYS: 94 FUND: 0160X2 FCP/PRJ: 000039500 JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: 123456789 I/D: UNAPPLIED DEP NO: DESCR: RECYCLED PAPER FEE AR / BE LOGIC ACTION: G TABLEID: ACED USERID: R047 FSC

ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR PROMPT TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING FY CODE TYPE TYPE BOC POST TYPE CAT ENTRY ID -------------------------- ---- --------------01- 09 CR 05 N 5455

DESCRIPTION REIMB-NON FED 02DESCRIPTION PAY FLAG N AR / BE LOGIC ACTION: R TABLEID: ACEN USERID: R047 FSC ACCOUNTING ENTRIES REFERENCE DATA SCREEN KEY IS FISCAL YEAR, ACCOUNTING ENTRY ID, SEQUENCE NUMBER FISCAL YEAR: 09 ACCOUNTING ENTRY ID: 5455 ACCOUNTING EVENT TYPE: AR06 SEQUENCE JOURNAL INCREASE ----- DEBIT ------ ----- CREDIT ----- FLAGS NUMBER CODE LINE D/C ACCT TYPE OVERRIDE ACCT TYPE OVERRIDE REV FIP -------- ------- -------- ---- ---- -------- ---- ---- -------- ----01001 GENJ D

1013 01 N 5201 31 N N N 02002 GENJ D 425P 52 N 4210 50 N N N 0304050607- AR / BE LOGIC ACTION: R TABLEID: APPR USERID: S104 FSC *** APPROPRIATION INQUIRY SCREEN *** KEY IS BUDGET FISCAL YEARS, FUND BUDGET FISCAL YEARS: 94

FUND: 0160X2 STATUS IND: A DESCRIPTION: RECYCLING INCOME-MED CARE ORIGINAL APPR APPROVED APPR EST REIM ACTUAL REIM STAT RESERVE AMT: AMT: AMT: AMT: AMT: REIM AGREEMNT AMT: DIR AGREEMENT AMT: EST RECOVERY AMT: PY REC WITH AMT: UNLIQ COMM AMT: UNLIQ OBLG AMT: EXPENDED AMT: UNAPPOR APPR AMT:

APPR TRANS CODE: EST REIM OPT: R 0.00 TRANSFERS IN: 531,509.12 TRANSFERS OUT: 1,083,158.52 LAPSED AMT: 933,269.39 CARRYOVER AMT: 0.00 EXPIRED AMT: RESTORATIONS / WITHDRAWALS AMT < '89: 0.00 UP SPN ADJ AMT: 0.00 DOWN SPN ADJ AMT: 0.00 ACT RECOVERY AMT: 0.00 0.00 YTD APPOR AMT:

11,600.60 YTD ALLOT AMT: 479,501.54 3,379.93 AVAILABLE AMT: AA APPR TRANS TYPE: 01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,461,398.58 1,461,398.58 970,296.44 AR / BE LOGIC

ACTION: G TABLEID: RSRC USERID: S104FSC REVENUE SOURCE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, REVENUE SOURCE 01FY: 09 REV SOURCE: 8031 REV CLASS: SUB REV SRCE OPTION: N REV SOURCE NAME: RECYCLING INCOME REV CATEGORY: OFF BLD REC ACCT: SHORT NAME: RECYCLE INC ACT REIM: Y REV GROUP: USE TAX: N LIMITATION:

AR / BE LOGIC AA 07 AC 03 SL 03 AL 04 SA 01 SA 03 Dr. Dr. Dr. Dr. Dr. Dr.

4450 4510 4540 4560 9904 9902 Cr. Cr. Cr. Cr. Cr. Cr. 4510 4540 4560 4610 9905 9903 Allowance Available for Obligation

AR / BE LOGIC APPROPRIATIONS = AR / BE GENERAL POST FUND - 8180S CEMETARY GIFT FUND - 8129S SUPPLY FUND - 4537 RECYCLING INCOME - 0151X2 0160X2 0162X2 LIABILITIES These accounts represent amounts owed by the U.S. Government for items received, services rendered, expenses incurred, assets acquired, construction performed and amounts received but unearned.

LIABILITY ACCOUNTS 2110 - Accounts Payable Federal 2111 - Accounts Payable Non - Federal 2114 Accounts Payable - Federal Non Detail 2116 Accounts Payable -Other - Non Detail RC, RT, SV documents LIABILITY ACCOUNTS 2121 - AP Scheduled - Federal 2122 - AP Scheduled - Non Federal CT, CV, PV, TM, TP documents GLs are debited when the AD is sent from Treasury via the Treasury confirmation.

LIABILITY ACCOUNTS 2190 - Accrued Service Payable - Federal 2191 - Accrued Service Payable - Non-Federal AR documents GLs are credited when accrued. Obligations established in IFCAP automatically accrue unless selected not to accrue. Portion of the amount is accrued monthly based on the beginning and end date of obligation. LIABILITY ACCOUNTS 2193 - Accrued Payable FederalNon Detail 2194 - Accrued Payable Non Federal -Non Detail 2210 - Accrued Salaries / Wages Payable PR, SV documents LIABILITY ACCOUNTS 2213 Employer Contribution & Payroll AR documents

2220 - Accrued Ann. Leave Unfunded SV documents 2400 - Unapplied Deposit Accounts ET, SV, TR documents LIABILITY ACCOUNTS 2413 - Unapplied Deposit - Transit Benefit 2994 - Lease Liability 2995 - Unfunded Lease Liability (only used for Capital Lease agreements with the Supply Fund) 2996 Accrued Cleanup Costs EB, ET, SV, TR documents LIABILITY ACCOUNTS 2960 Record Cancelled Appropriation Payables Only in AMAF accounts (AMAFMC, AMAFRE, AMAFGE, AMAFIG, AMAFMA , AMAFMF, AMAFIT, AMAFNC, and AMAFFF.

Related Tables ARHT Receivable Header Inquiry Screen ARLT - Receivable Line Inquiry Screen JVLT Journal Voucher & Standard Journal Inquiry Screen PVHT Voucher Header Inquiry Screen PVLT Voucher Line Inquiry Screen Related Reports F850 Undelivered Orders Report F851 Verification of General Ledger Balances Payables Report Federal/ Non-Federal EQUITY These accounts represent the difference between the assets and liabilities of the U.S. Government

EQUITY 3100 Unexpended Appropriations 3101 Unexpended Appropriations Appropriations Received 3102 Unexpended Appropriations Transfers-In 3103 Unexpended Appropriations Transfers-Out 3106 Unexpended Appropriations Adjustments EQUITY 3107 Unexpended Appropriations Used 3310 Cum Results of Operations 3313 - Future Funding Requirements Related Report F900 Summary Trial Balance/Station F90F Summary Trial Bal/Treasury Symbol

F911 Summary Trial Balance /Fund Code REVENUE & FINANCING SOURCES These accounts reflect the amount of income earned from the sale of goods and services, including interest income and appropriated capital used to finance operating expenses. REVENUE ACCOUNTS 51XX - Revenue from Goods Sold 52XX - Revenue from Services Provided

53XX Interest Revenue 54XX Funding Fee 55XX Insurance Revenue 56XX - Donated Revenue BD, CR, IM, TR, and SV documents Donated Revenue GPF / NCGF Fund 8180G / 8129G Fund Category = NQ 5606 - VACO General Cash Donations CR 51 / TR 24 Revenue Source Code 9045 Donated Revenue GPF / NCGF Fund 8180S / 8129S Fund Category = NP 5607 Station Specific Cash Donations CR 53 / CR 05 / TR 25 / TR 76 Revenue Source Code 9040,41,42,43

REVENUE ACCOUNTS 5700 - Appropriations Used 5780 Imputed Financing BD, CR, IM, SV, TR, UE documents 59XX - Other Revenue BD, CR, TR documents Related Tables ARHT Receivable Header Inquiry Screen ARLT Receivable Line Inquiry Screen CRHT Cash Receipt Header Inquiry Screen CRLT Cash Receipt Line Inquiry Screen JVLT Journal Voucher & Standard Journal Inquiry Screen

Related Reports F827 Monthly Detailed Accounting Transactions F840 Daily Detailed Accounting Transactions F853 Accounts Receivable Federal/Non Federal Report EXPENSES The outflows of assets or incurrence of liabilities during a period resulting from rendering services, delivering or producing goods, or carrying out other normal spending activities. EXPENSE ACCOUNTS 6100 Operating Expense

6400 Benefits Program Expense 6500 Cost of Goods Sold 6700 Bad Debt Expense BD, CT, CV, DV, IV, PV, SV, TM, TP, TR documents Recording Bad Debts VA Uses the Allowance Method An adjusting entry is made at the end of each Accounting Period and reversed in the following Period DEPRECIATION EXPENSE THERE IS ONLY ONE VALID ACCOUNT FOR DEPRECIATION AND AMORTIZATION. 6710 - DEPRECIATION AND AMORTIZATION EXPENSE DEPRECIATION POSTING Dr. 6710 Depreciation Expense Cr. 1759 Accumulated Depreciation

Equipment EXPENSE ACCOUNTS 6860 Cancelled Appropriation Payables, Future Funded Expense Only in AMAF accounts (AMAFMC, AMAFNC, AMAFRE .etc. GAINS / LOSSES 72XX Gain/Loss on Assets Debit Bal. NOTE: The Fixed Asset Subsystem is limited to only one gain/loss account. Account 7212 Loss on Disposal /Write-off of PP&E will be used. ADJUSTMENT ACCOUNTS 99XX-memo accounts used for upward and downward adjustments BL Documents (Austins Use)

Questions?? DOCUMENT REFERENCING RT MO COMMND: 000-000 OF 000 DOCID: RT 10 6XXA9002201 BATID: SUB STN: RECEIVING REPORT INPUT SCREEN STATUS: ACCPT 10/15/08 TRANS TYPE: 01 RECVD DATE: ACCT PD:

ACTION E SUB STN: 311 REF DOC: MO 3XXA90022 VENDOR CODE: 12345678 01 PPAY TYPE: RECEIVED BY: T SMITH NAME: SMITYS ENVELOPES RECEIVER DLN: 15634311001 ADDR1: PO BOX 901528 CLEAR ALL: A ADDR2: DOC TOTAL: 215.28 CITY/ST/ZIP: CLEVELAND OH 441901528 01LINE: REF LINE: BFYS: FUND: STATION/SAT: / FCP/PRJ: JOB NO: COST CTR/SUB:

/ BOC/SUB: / REPT CATG: LINE AMOUNT: P/F: I/D: CLSD BFYS: LIQ AMOUNT: CLSD FUND: OUTST OBLIG: DESCR: A--*HS60-DOCUMENT MARKED FOR READ ONLY DOCUMENT REFERENCING MO 01 Dr. 4610

Cr. 480N RT 01 Dr. 6100 4610 3107 CR. 2111 490N 5700 From FMS ACED and ACEN Tables DOCUMENT REFERENCING

RT 01 Dr. 6100 4610 3107 Cr. 2111 490N 5700 (Referenced MO) Dr. 480N Cr. 4610 ----------------------------------------Net Affect Dr.

6100 Cr. 2111 480N 490N 3107 5700 DOCUMENT REFERENCING CR BD COMMND: 001-0 LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO:

ADV IND: AMOUNT: AGR NO: DOCID: CR 10 FSCK0D327 BATID: SUB STN: STATUS: ACCPT 10/15/08 001 REF TC: BD REF DOC NO: FSCK09A881 REF LINE: 001 01 BFYS: 09 FUND: 0160A1 FSC FCP/PRJ: 0100501T2 JOB NO: 854100

BOC/SUB: 1101 09 EPT CATG: 8023 CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV: ADV NO: TRAV TYPE: VND/PRV: FSCVCS002 66,964.43 I/D: UNAPPLIED DEP NO: DESCR: DOCUMENT REFERENCING CR 01 Dr. 1022

490G 5700 Cr. 6100 4610 3107 BD 01 Dr. 1312 490F 5700 CR. 6100 4610 3107

From FMS ACED and ACEN Tables DOCUMENT REFERENCING CR 01 Dr. 1022 490G 5700 Cr. 6100 4610 3107 BD 01 Dr.

1312 490F 5700 CR. 6100 4610 3107 From FMS ACED and ACEN Tables DOCUMENT REFERENCING CR 01 (Referenced BD) Dr. 1022 490G

5700 Cr. 6100 4610 3107 Dr. 6100 4610 3107 Cr. 1312 490F 5700 ---------------------------------------------------------Net Affect Dr. 1022

Cr. 1312 490G 490F DOCUMENT REFERENCING D D D V SO DOCUMENT REFERENCING COMMND: DOCID: DD 10 001-001 OF 001 BATID:

FSCB09013 STATUS: ACCPT SUB STN: 10/15/08 01LINE: 001 REF DOC: SO FSCB09013 PAY ADV: REF ADV: DV FSCSDC005 REF LINE: 001 ACCP DATE: REF ADV LINE: 001 VENDOR INV NO/LINE: T/T: 03 LOG DATE: BFYS: 09

STATION/SAT: FSC COST CTR/SUB: 824700 INV DATE: FUND: 0160A1 FCP/PRJ: 250020100 00 BOC/SUB: 2130 REV SRCE/SUB: CLSD BFYS: GL ACCOUNT: DESCR: JOB NO:

REPT CATG: CLSD FUND: DOCUMENT REFERENCING DD 03 Dr. 6100 4610 3107 Cr. 1021 490G 5700 SO 01 Dr. 4610 CR.

480F DV 01 Dr. 1411 Cr. 1021 From FMS ACED and ACEN Tables DOCUMENT REFERENCING DD 03 Dr. 6100 4610 3107 Cr. 1021

490G 5700 SO 01 Dr. 4610 CR. 480F DV 01 Dr. 1411 Cr. 1021

From FMS ACED and ACEN Tables DOCUMENT REFERENCING DD 03 1021 Dr. 6100 Cr. 4610 490G Referenced DV 3107 5700 1021

1411 Referenced SO 480F 4610 -------------------------------------------------------------------Net Affect Dr. 3107 480F Cr. 1411 Specific Reconciliations

Recon of GL Accounts (F865) Receivables (F853) Payables (F851) Unapplied Deposits (F856) Undelivered Orders (F850) GTN Payroll (MNX1) vs Daily Activity of Account Classification Code (F20D) Specific Reconciliations Fixed Assets (F852) WIP 1720 (F876) WIP 1832 (F762)

Inventory (F832) Employee Advances (F854) Federal & Non Fed Advances (F855) Receivables GL Accounts 1310, 1311, 1312, 1313, 1314, 1315, 1321, 1334. Report F853 lists all open bills in FMS by fund. Report F853 does not pick up Summary Receivables for fund 5287XX transmitted from AR to FMS on SV Documents. Accounts Payable GL Accounts: 2110, 2111, 2190, 2191 and 2213 Report F851 Source Documents: VA 2138 Order for Supplies and Services VA 2237 Request, Turn-in and Receipt of Property.

VA 1358 Estimated Miscellaneous Obligations Unapplied Deposits GL Account 2400 Reconcile at end of calendar month Use report F856, which is based on Table UDST Unapplied Deposit Summary Inquiry Table Source Documents: SF 215 Deposit Ticket VAF 4564 Transfer of Disbursing Authority Undelivered Orders Undelivered Orders and Accrued Services files will be analyzed monthly, and the initiating office will be notified of those documents which have been outstanding for an unreasonable amount of time. Undelivered Orders

GL Accounts: 48XX Report F850 Source Documents: VA 2138 Order for Supplies and Services VA 2237 Request, Turn-in and Receipt of Property. VA 1358 Estimated Miscellaneous Obligations GTN vs F20D GTN PAYROLL PPXX(MNX1) vs Daily Activity by Account classification Code (F20D) for the Settlement Date Friday of Payroll and following Monday for Rejects to total GTN. Total of all the PR transactions from F20D will equal net charges to appropriation on MNX1. GTN vs F20D RSD REPORT M STATION NUMBER, FORM NAME MNX1 VS RSD REPORT F STATION NUMBER, FORM NAME F20D.

- REPORT NAME-> GTN PAYROLL PP23 FORM-> MNX1 LINES-> 218 PAGES-> 9 S.F. 23 S.P. 01 S -> 001 E -> 132 L 0000000151 P 000000006 ---------------------------------------------------------------------------------------------------------------------309700 - 1214 $ 465.69 309700 - 1218 $ 606.74 309700 - 1220 $ 108.91 TOTALS BY COST CENTER - STATION 321 PAY PERIOD - 23 COST CENTER-SUBACCOUNT AMOUNT FTEE LWOP 309700 - 1222 $ 826.98 309700 - 1224 $ 323.51 30 FTEE SUB-TOTAL 183.4 208.50 STATION FTEE TOTAL

183.4 208.50 NET CHARGES TO APPROPRIATIONS FOR STATION 321 3610151-3 396,772.55 NET OUT-OF-SYSTEM ADJUSTMENTS NONE GTN vs F20D REPORT NAME-> T.RBEACCV.112400 FORM-> F20D LINES-> 126 PAGES-> 5 S.F. 23 S.P. 01 S -> 001 E -> 132 L 0000000047 P 000000002 ----------------------------------------------------------------------------------------------------------------------------------PR 321PP23 11/24/08 11 01 301000 0.00

323,344.96 --------------- ------------------------------------------------------------------------------------------------------------------------------------------------PR 321PP23 11/24/08 12 01 301000 0.00 73,294.03 --------------- --------------TOTAL ADJUSTMENTS TOTAL MNX1 DIFFERENCES 1132 BOC 0.00 396,638.99 396,772.55 133.56 Fixed Assets

Fiscal must work with OA&MM on a monthly basis to reconcile VA Property, Plant & Equipment Accounts Nonexpendable Property GL Accounts 1700 & 1800. Fiscal is responsible for rejects from the AEMS/MERS interface. Assets should be recorded at the net value (less any purchase discounts) Interest expense and lost discounts should be expensed, not capitalized. Nonexpendable Property There is a possibility the FA document created by AEMS/MERS will not agree to the RC/PV created by FMS.

Timing difference may occur between the recording of the assets in both systems. Nonexpendable Property Data Sources: General Ledger Reconciliation of FMS and Fixed Assets Report (F852) Standard Voucher Document Transfer Report (F871) Detail Listing Report (FA04) VAF 4578 Real Property Cards WORK IN PROCESS Transactions which utilize Capitalized Real Property BOCs post to account 1720 for annual and multi-year appropriations. BOCs = 3215, 3220, 3221,3225, 3230, 3240 WORK IN PROCESS

SOFTWARE IN DEVELOPMENT Transactions which utilize Capitalized Software BOCs post to account 1832 for annual and multi-year appropriations. BOC = 3124 WORK IN PROCESS When a project in work-in-process is completed, the project will have to be manually moved to an asset account using SV 28, 29, or 30. WIP Golden Rule: DO NOT capitalize until you take possession. Employee Advances Data Sources: GL Account 1410 F854 lists all outstanding Employee Travel Advances.

Federal / Non Federal Advances Data Sources: GL Accounts 1411 and 1412 F855 lists all outstanding Federal and Non Federal Advances Default ACC Codes Balances in the following default ACC Codes for the Credit Card must be reviewed and charge to the applicable ACC Code.: Fund ACC Code 0151A1 0000999CV 0129A1 0100999CN 0160A1 0100999CC Control Points GL Account 4610 Status of Allowance Rpt. (F826) Supporting Documentation Daily (F20D)

Suballowance Obligation Inquiry Screen - SAOB Table Spending Control Document Cross Reference Inquiry Screen - SPDX Table Fund 6020 vs VPFS GL Account - 2403 Equals VPFS (Veterans Patient Fund System) or Manual Patient Account Records.

VOUCHER SUMMARY FOR STATION: 501 NOV 04, [email protected]:33:05 page 1 FUND: 8180S GENERAL POST ACCOUNTING PERIOD FROM 10/1/06 TO 10/31/06 TRANSACTION EQUIP ID# NET AMOUNT EQUIP P.O.# LAN Right Margin: 80// CODE NUMBER DATE ---- ----------- -------- ---------- ---------------- -----------SGL: 1750 NX EQUIP Opening Balance for Oct 2007: $105,000.00 G/L Acct 1750 Net Activity: 0.00

Closing Balance for Oct 2007: $105,000.00 Enter RETURN to continue or '^' to exit: VOUCHER SUMMARY FOR STATION: 501 NOV 04, [email protected]:33:05 page 2 FUND: AMAFMC MED CARE ACCOUNTING PERIOD FROM 10/1/06 TO 10/31/06 TRANSACTION EQUIP ID# NET AMOUNT EQUIP P.O.# CODE NUMBER DATE ---- ----------- -------- ---------- ---------------- -----------SGL: 1750 NX EQUIP Opening Balance for Oct 2007: $30,654,897.83 FD 5015N2505 10/1/07 43316 -121,589.00 501-CF5803 FD 5015N2506 10/26/07 28269 -278,881.00 501-A10004 FD 5015N2507 10/26/07 43454 -113,924.00 501-CF5802 G/L Acct 1750 Net Activity: -514,394.00

Closing Balance for Oct 2007: $30,140,503.83 SGL: 1751 ADPE Opening Balance for Oct 2007: $5,684,237.92 G/L Acct 1751 Net Activity: 0.00 Closing Balance for Oct 2007: $5,684,237.92 Enter RETURN to continue or '^' to exit: VOUCHER SUMMARY FOR STATION: 501 NOV 04, [email protected]:33:05 page 3 FUND: AMAFRE RESEARCH ACCOUNTING PERIOD FROM 10/1/07 TO 10/31/07 TRANSACTION EQUIP ID# NET AMOUNT EQUIP P.O.# CODE NUMBER DATE ---- ----------- -------- ---------- ---------------- -----------SGL: 1750 NX EQUIP Opening Balance for Oct 2007: $520,152.55 G/L Acct 1750 Net Activity: 0.00 Closing Balance for Oct 2007:

$520,152.55 Enter RETURN to continue or '^' to exit: Select Fixed Assets Reports Option: Reconciliations Happy Reconciling! FINANCIAL REPORTING FEDERAL ENTITIES VA Reports to: Treasury GAO OMB Other Federal Entities FINANCIAL & BUDGETARY REPORTING VA Reports on:

FACTS I/Government Wide Financial Reporting System (GFRS) FACTS II SF 133 Financial Statements FACTS I/GFRS VAs Required to: Submit Proprietary Account Trial Balance For Each Treasury Symbol Fund Group Disclosure Notes to Treasury Must Agree With VAs Audited Financial Statements Includes Federal Trading Partner Information GFRS replacing FACTS I FACTS II VAs Quarterly Submission Budgetary Account Trial Balance For Each Treasury Symbol Specified Account Attributes to Treasury Used as prior year actual data for Presidents

Budget Submission Replaced Requirement for SF 133 & TFS 2108 SF 133 VA Produces for Internal Management & Analysis Purposes Report Shows Sources and Status of VA Budgetary Resources & Reconciliation of Outlays FINANCIAL STATEMENTS VAs Required to Submit Consolidated Financial Statements to OMB Statement Includes:

Balance Sheet Statement of Net Cost Statement of Changes in Net Position Statement of Budgetary Resources Statement of Financing Disclosure Notes & Supplemental Information MISCELLANEOUS INFORMATION 1 VA + FUND Please note that Purchase Cards should not be used with 1VA+ under any circumstances. This message has been sent before. It is prohibited to use the purchase cards with any 1VA+ funds. If you have made any purchases within the last 30 days using 1VA+ Funds using a purchase cards, you must reverse the transactions and process it correctly. All Field stations must use Cost Center 6153 and BOC 2529 when obligating 1VA+ funds for procurement. No others should be used regardless of the purchase. Please direct all questions to the Supply Fund Accounting Team, Stacey Eason.

1 VA + Fund 4537B3 - Relates to FY 02 Med. Care 4537B3 - Relates to FY 03 Med. Care 4537B3 - Relates to FY 04 Med. Care 4537B3 - Relates to FY 05 Med. Services 4537B3 - Relates to FY 06 Med. Services 1 VA + Fund 0160A1 HT 01 4610/480N 4537B3 SV UF 4222/4210 MO 01 4610/480N

(BOC 2529)) RT 01 480N/490N 6507/2122 (ref MO/net result) 1 VA + Fund 0160A1 4537B3 PV 01 490N/490P 2122/1020 IM CF 1750/1021 4610/490G IM V1 1043/5107 425G/4222 (Ref HT doc--Part of 2 LN IM done) (Part 2 of 2 LN IM done w/ RT trans)

STANDARDIZED OBLIGATIONS VA Handbook 7127/3: Under the "1VA + FUND" program, customers are permitted to enter into a VA Supply Fund (SF) agreement and obligate current year appropriation authority to the SF. The obligation, subject to the terms of the agreement, [extends to later years the time for use of the funds to fulfill the needs described within the agreement.] Program offices are encouraged to complete the work under "1VA + FUND" agreements within 3 additional years rather than extending for the 5 years provided by statute. Web site: http://vista.med.va.gov/FranchiseFund/Obligations/ObligationsNew.html MEDICAL SERVICES SHARING

AGREEMENTS/ SUPPLY FUND MedServices/Supply 4537B-Revenue Side BD-03 (G) 1310/5113 425F/4210 TR-03 (G) 1036/5113 425G/4210 MedServices/Supply 4537B - Expense Side SO-01 (G) 4610/480F *AR-02 (G)

6513/2190 4610/490F PV-04 (G) 6513/2121 4610/490G *Processed manually at EOAM for the amount open on the Obligation. LGY Subsidiary Accounts Fund SGL Account 36X4025 36X4127 36X4129 36X4130

2590 1399 2180 1399 For payments and collections these accounts all act in the same way. Most expenses and revenues are recorded in these accounts. FMS GENERAL LEDGER REFERENCE TABLES FMS GENERAL LEDGER REFERENCE TABLES GLAC - General Ledger Account Title Defines the general ledger account names ACED- Acctg Entries Definition Table Defines the accounting entry ID for a particular transaction code/transaction type

combination. ACEN - Accounting Entries Table Defines the debit and credit accounts for a particular accounting entry ID. . GLAC ACTION: R TABLEID: GLAC USERID: S104 FSC GENERAL LEDGER ACCOUNT REFERENCE DATA SCREEN KEY IS FISCAL YEAR, GENERAL LEDGER ACCOUNT CASH REPT PROHIBIT GENERAL FISCAL SGL ACCT ACCT CAT ON INPUT MEMO OR BAL 224 YEAR ACCOUNT ACCT CATG GROUP TYPE IND OPT FLAG BOTH IND IND IND ------ ------- ----- ---- ----- ---- ---- ----- -------- -------- --- --0109 1010 1010 10 01

01 Y N N G N N GL ACCOUNT NAME: DISBURSING AUTHORITY SHORT NAME: DISB AUTH 0209 1011 1010 10 01 01 Y N N G D N GL ACCOUNT NAME: DISB AUTH - CENTRAL OFF RESRVE SHORT NAME: DISB AUTH-CO 0309

1013 1010 10 01 01 Y N N G D Y GL ACCOUNT NAME: DISB.AUTHORITY-REIMBURSEMENTS SHORT NAME: DISAUTH REIM 0409 1018 1010 10 01 01 Y N N G C

N GL ACCOUNT NAME: DISB AUTH TRANSFERRED SHORT NAME: AUTH TRANS 0509 1019 1010 10 01 01 Y N N G D N GL ACCOUNT NAME: DISB AUTH RECEIVED SHORT NAME: DISAUTH RECD 0609 1020 1010 10 01 01 Y

N N G C Y GL ACCOUNT NAME: TREASURY DISBURSEMENTS SHORT NAME: TREAS DISB 0709 1021 1010 10 01 01 Y N N G C Y GL ACCOUNT NAME: 224 DISBURSEMENTS SHORT NAME: 224 DISB ACED

ACTION: R TABLEID: ACED USERID: S104 FSC ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING FY CODE TYPE TYPE BOC POST TYPE CAT ENTRY ID -------------------------- ---- ---------01- 09 PV 01 N 2307

DESCRIPTION PAY VOUCHER - OP EXPENSE 02- 09 PV 01 N A 0145 DESCRIPTION PAY VOUCHER - OP EXPENSE 03- 09 PV 01 N B 0063 DESCRIPTION PAY VOUCHER - OP EXPENSE 04- 09 PV 01 N C 2307 DESCRIPTION PAY VOUCHER - OP EXPENSE

05- 09 PV 01 N E 2327 DESCRIPTION PAY VOUCHER - OP EXPENSE 06- 09 PV 01 N F 0145 DESCRIPTION PAY VOUCHER - OP EXPENSE PROMPT PAY FLAG -----Y Y Y Y

Y Y ACEN ACTION: R TABLEID: ACEN USERID: S104 FSC ACCOUNTING ENTRIES REFERENCE DATA SCREEN KEY IS FISCAL YEAR, ACCOUNTING ENTRY ID, SEQUENCE NUMBER FISCAL YEAR: 09 ACCOUNTING ENTRY ID: 2307 ACCOUNTING EVENT TYPE: SP03 SEQUENCE JOURNAL INCREASE ----- DEBIT ------ ----- CREDIT ----- FLA NUMBER CODE LINE D/C ACCT TYPE OVERRIDE ACCT TYPE OVERRIDE REV -------- ------- -------- ---- ---- -------- ---- ---- -------- --01001 GENJ D 6100 22 N 2122 02 N N

02002 GENJ D 4610 44 N 490N 48 N N 03003 GENJ D 3107 03 N 5700 31 N N 04050607080910111213141504-*L009 HEADER CHANGE FMS GENERAL LEDGER INQUIRY TABLES GLDB - General Ledger Balance Accounting Distribution and Vendor Details Table

GLTS - General Ledger Trial Balance by Station (updated during the nightly cycle process) GLBL - General Ledger Balance Table MSGL - Monthly Summary General Ledger Balance Inquiry Screen BOCT ACTION: R TABLEID: BOCT USERID: S104 EMT BUDGET OBJECT CODE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, BUDGET OBJECT CODE FED BOC SUB BOC OBL= REST BOC OBJ OBJ PS BOC 1099 TRAVEL BUDG POST EXP LKUP DEACT FY CODE CLS CLS IND IND IND FLAG FLAG LMT FLAG BOC FLAG DATE -- ---- --- --- --- --- ---- ------ ---- ---- ---- ---- ---- -------01- 09 2692 260 26 N N N

N N 26 N Y N NAME: PROSTHETIC SUPPLIES SHORT: PROSTH SUPPL 02- 09 2693 260 26 N N N N N 26 N Y N NAME: HOME DIALYSIS EQUIP AND SUPPLY SHORT: HM DIAL EQ&M 03- 09 2696 260 26 N N

N N N 26 Y Y N NAME: SUPPLY INVENTORY-HELD FOR SALE SHORT: SF INVENTORY 04- 09 2697 260 26 N N C N N 26 Y Y N 08 22 03 NAME: MEDICINES, DRUGS, & CHEMICALS SHORT: MED,DRG,CHM 05- 09 2698 260 26

N N C N N 26 Y Y N 03 20 03 NAME: MEDICAL SUPPLIES SHORT: MEDICAL SUPL 06- 09 2699 260 26 N N C N N 26 Y Y N

08 24 00 NAME: OTHER SUPPLIES SHORT: OTHER SUPL 07- 09 31 N N N N Y 31 N N N NAME: EQUIPMENT SHORT: EQUIPMENT GLDB ACTION: R TABLEID: GLDB USERID: S104 FSC *** GENERAL LEDGER DETAIL BALANCE INQUIRY SCREEN *** FY BFY FUND GL ACCT -- ----- ------ ------09 08

0160A1 1020 AD/OF STN ---- ------10 501 COST CTR FCP/PRJ BOC/REV SRCE -------- --------- -----------820200 01AE20200 2692 TYPE ---01 TRANS ID DATE FM REF DOCUMENT VENDOR VENDOR INV # AMT ------------- ------ -- ------------- ----------- -------------------- ----AD0143390 081009 01 CV501A4522501 22218359002 808165 -3,895.00

AD0144828 081009 01 CV501A4510901 411526554 01700930 -119.67 AD0872853 081010 01 CV501A4526401 411526554 01703193 -464.47 AD1354251 081015 01 CV501A4528001 411526554 01703327 -130.57 CC50142689011 081008 01 460358360 XXXXXXXXXXXX1992 -13,980.39 CC50142719021 081008 01 460358360 XXXXXXXXXXXX1992 -3,900.00 GLTS

ACTION: R TABLEID: GLTS USERID: S104 FSC *** GENERAL LEDGER TRIAL BALANCE BY STATION SCREEN *** KEY IS FISCAL YEAR, STATION, FUND, BFYS, GL ACCT FY -09 010203040506070809101112- GL ACCT ---1010 1013 1020 1021 1022 1025 1099 1310 1311 1313 1316 1410

STATION FUND ------- -----501 0160A1 D/ C BEG BAL - --------------N -136,951,835.96 D 0.00 C 0.00 C 0.00 D 0.00 C 0.00 N 0.00 D 1,632,797.84

D 85,410.67 D 149,875.31 D 1,607,000.00 D 2,889.97 BFYS ----08 + DEBIT BALANCE: - CREDIT BALANCE: = DIFFERENCE: 69,331,917.72 69,331,917.72 0.00 DEBITS

CREDITS = END BAL --------------- --------------- --------------0.00 0.00 -136,951,835.96 41.45 0.00 41.45 38,286.40 4,067,721.73 -4,029,435.33 106,431.27 299,449.53 -193,018.26 7,331.77 0.00 7,331.77 9,288.59 3,362,271.84 -3,352,983.25 18,105.91 0.00

18,105.91 422,463.62 80,616.24 1,974,645.22 0.00 85,410.67 0.00 10,646.49 3,575.36 156,946.44 0.00 1,607,000.00 0.00 0.00 0.00 2,889.97 GLBL ACTION: R TABLEID: GLBL USERID: S104 FSC *** GENERAL LEDGER BALANCE INQUIRY SCREEN *** KEY IS FISCAL YEAR, BUDGET FISCAL YEAR, FUND, GENERAL LEDGER ACCOUNT FISCAL YEAR: 09 BFY: 08

FUND: 0160A1 TREASURY SYMBOL: 3690160 GENERAL LEDGER BEGINNING DEBIT CREDIT NET ACCT BALANCE BALANCE BALANCE BALANCE ---- ----------------- ----------------- ----------------- ----------------1020 0.00 3,867,446.84 473,003,904.54 -469,136,457.70 1021 0.00 46,684,673.40 82,029,918.31 -35,345,244.91

1022 0.00 2,325,169.71 136,168.96 2,189,000.75 1023 0.00 23,078.38 155,188.33 -132,109.95 1024 0.00 128,915.50 0.00 128,915.50 1025 0.00 1,469,990.09 387,206,251.81 -385,736,261.72 1026 0.00

567,720.66 5,412,807.65 -4,845,086.99 1036 0.00 1,030,152.67 26,572.78 1,003,579.89 1043 0.00 256,288.10 126,816.91 129,471.19 1099 0.00 2,480,289.84 6,194.69 2,474,095.15 1310 10,556,955.81 2,242,442.37 4,749,511.16

8,049,887.02 1311 20,312,368.10 2,329,644.66 20,249,109.23 2,392,903.53 1312 122,992.40 100,528.99 10,400.49 213,120.90 1313 7,045,884.74 1,442,231.31 1,842,791.64 6,645,324.41 MSGL ACTION: R TABLEID: MSGL USERID: S104 FSC *** MONTHLY SUMMARY GENERAL LEDGER BALANCE INQUIRY SCREEN *** FY FUND BFY GL ACCT

-- ------ ----- ------09 0160A1 08 1020 A/O ----10 FISC MONTH ---------01 02 0102030405060708091011121303-*L009 HEADER CHANGE STN -------501 FCP/PRJ --------01AE27200 BOC/REV SRCE -----------2574 NET AMOUNT

-------------------129,607.77 -1,152.57 REPT CATG --------- ANNUAL CLOSE AND TRIAL BALANCE CLOSING THE BOOKS 5000, 6000, AND 7000 3310 ANNUAL APPROP. 4610 4650 ALL DISBURSING AUTHORITY ACCOUNTS CLOSE TO 1010

CLOSING THE BOOKS The following Budgetary Accounts will NOT CLOSE at the end of the Year: 425F Reimbursements - Fed Receivable 490F - Unpaid Expended Authority Federal 490N - Unpaid Expended Authority Public CLOSING THE BOOKS BFY and Ending BFY 04 Travel Obligations - Must be Reversed BFY 04 and Ending BFY 04 Advances Collect, Write off or Reclassify BFY 04 and Ending BFY 04 Receivables - Moved to 3200 during annual close BFY 04 and Ending BFY 04 WIP Review and move as necessary CLOSING THE BOOKS Ensure Manual accruals have a reversal period of 01/10 FY09 TriCare bills are moved to FY10 Ensure available unobligated balances have sufficient funds to cover G/L 1321

TRIAL BALANCE COMMON QUESTIONS/PROBLEMS Allowance accounts must have a Credit Balance WIP must be a Debit Balance and should not be in AMAF Liability accounts (2XXX) must have a Credit Balance 48XX - Should always net to a Credit balance in both CY and PY TRIAL BALANCE COMMON QUESTIONS/PROBLEMS 49XX - Should always net to a Credit balance in CY PY may be Debit balance due to adjustments 5XXX - Should always be a Credit balance in CY PY may be Debit balance due to adjustments 6XXX - Should always be a Debit balance in CY PY may be a Credit balance due to adjustments CONGRATULATIONS!

ARE U O Y A NOW IED IF CERT SGL / S M F RT! EXPE VISN/Organization Nationwide Accountant VISNs: 1, 7, 9, 16, 17 Area Office: Central, Eastern

Other Stations: 101, 785 Primary: Anita Aleman (512) 460-5176 Alternate: Veronica Carmicheal (512) 460-5411 VISNs: 2, 4, 5, 8, 10, 20, 99 Primary: Sandra Gibson (512) 460-5012 Alternate: Brenda Burton (512) 460-5308 VISNs: 18, 21, 22, 23 Area Office: Southern, Western Primary: Brenda Burton (512) 460-5308 Alternate: Sandra Gibson (512) 460-5012 VISNs: 3, 6, 12, 15, 19 Other Stations: 102, 104, 105, 200, 201, 203, 281, 282, 283, 284, 285, 389, 705, 774, 775, 786, 787, 788, 789, 790, 791, 793, 794, 795, 796, 797, 799

Primary: Veronica Carmicheal (512) 460-5411 Alternate: Anita Aleman (512) 460-5176 VISN: 11 Primary: Melinda Parker (512) 460-5527 Alternate: Michael Moore (512) 460-5243 Supervisor Crystal Russell (512) 460-5135 TROUBLESHOOTING FMS REJECTS ? COMMND: 001-001 OF 001 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB:

REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: 02LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: A--*HP03-DOCUMENT DOCID: CR 04 BATID: 001 05 311

123456789 SUB STN: STATUS: REJCT 10/15/07 REF TC: JURY ADV: 10.00 REF DOC NO: REF LINE: BFYS: 08 FUND: 0151A1 FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND:

ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: REF TC: REF DOC NO: REF LINE: BFYS: FUND: FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT:

GL ACCT: ADV: ADV NO: TRAV TYPE: VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: ERRORS DETECTED 01-CPM02-TRAN CODE/TYPE NOT IN ACED ACTION: R TABLEID: ERRG USERID: R047 FSC *** ERROR GUIDE INQUIRY TABLE *** KEY IS ERROR CODE ERROR CODE: CPM02 ERROR MESSAGE: TRAN CODE/TYPE NOT IN ACED PROBLEM: AN ERROR EXISTS BETWEEN THE TRANSACTION CODE AND TRANSACTION TYPE. THIS ERROR CAN ALSO APPEAR DEPENDING ON THE SETTING OF OPTIONS ON THE ACED TABLE - SUCH AS VENDOR CAT/TYPE, BUDGET OBJECT CODE AND

FUND CAT. SOLUTION: 1. CHECK DOCUMENT FOR VALID TRANS CODE/TRANS TYPE. 2. CHECK VENDOR CODE ON DOCUMENT WITH VEN2 TABLE FOR VENDOR TYPE/CAT. 3. CHECK BOC POST FLAG ON BOCT TABLE AND FUND CAT CODE ON FUND TABLE. 4. CHECK ACED FOR VALID VEND CAT/TYPE, BUDGET BOC & FUND CAT-IF REQUIRED. 5. FOR CERTAIN DOCUMENTS, ASSURE THE VND/PRV FIELD IS ENTERED. TROUBLESHOOTING FMS REJECTS Three Avenues to Research the Problem Fund Category Budget Object Class Vendor TROUBLESHOOTING FMS REJECTS 1. Fund Category FUND

FCAT ACED ACTION: R TABLEID: FUND USERID: S104 FSC FUND REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEARS, FUND 01BFYS: 08 FUND: 0151A1 FUND TYPE: G BUD CAT: A DEACT DATE: NO YEAR: N CARRYOVER: N REVOLVING: N CLOSE LVL: S TREASURY FUND TYPE: A FUND NAME: GOE - CAT A - LMT 01 TREASURY SYMBOL: 3680151 SHORT NAME: GOE FUND CLASS: 01 FUND CATEGORY: FUND GROUP: AGENCY: 36 AGENCY NAME: DEPT. OF VETERANS AFFAIRS AGY LOC CODE: OMB ID CODE: 1000 SUBCLASS: N

BUREAU CODE: ALLOW UNOBLIG EXP AGST EXPRD: N CONTROL OPTIONS - APPROPRIATION: C APPORTIONMENT: C ALLOTMENT: C SUB-ALLOTMENT: C ALLOWANCE: C REVENUE BUD: N DIMENSIONS ALLOTMENT SUB-ALLOTMENT ADM/OFF: Y Y ALLOWANCE STATION: N N PGM DEF PROGRAM/DEF: N / Y / PCAT PCLS LIMITATION:

N N UNAPPLIED DEPOSIT OPT: N MEMO DEPRECIATION TRANS TYPE: RPT224 COLUMN IND: D INTEREST BFYS: 08 FUND: 0151A1 STATION: FCP/PRJ: JOB NO: COST CTR: BOC: RPT CAT: ACTION: R TABLEID: FCAT USERID: S104 FSC FUND CATEGORY REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, FUND CATEGORY 010203040506070809101112131415161718192021- FY -08 08

08 08 08 08 08 08 08 08 08 08 08 08 08 08 08 08 08 08 08 FUND CAT -------A

B C D E F G H J K L M O P Q R S T V W Z NAME

-----------------------------VETERANS CANTEEN SERVICES REIMBURSABLE APPROPRIATIONS CONSTRUCTION FUNDS PERSONAL FUNDS OF PATIENTS EXPIRED AUTHORITY SUPPLY FUND GENERAL FUND RECEIPTS GENERAL FUND RECEIPTS - AR COMPENSATED WORK THERAPY (CWT) FRANCHISE FUND LOAN GUARANTY - MLAC MCCF COLLECTION FUND OFHEO GEN POST FUND/NAT CEM GIFT GEN POST FUND - GEN DONATION REGULAR SUSPENSE CLEARING/FUNDS IN TRANSIT VBA - CP&E BENEFITS SYTEMS ESCROW FUNDS AMAF

SHORT NAME -----------VCS REIMBURSABLE CONSTRUCTION PFOP EXPIRED FUND SUPPLY FUND GENERAL FUND GFR - AR CWT FRANCH FUND LGY - MLAC MCCF OFHEO GPF/NCS GIFT GPF/GENERAL REGULAR SUSPENSE CLEARING/FIT VBA-CP&E BEN ESCROW FUNDS AMAF

FUND CAT POSTING ------Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y

Y Y Y ACTION: R TABLEID: ACED USERID: S104 FSC ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR PROMPT TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING PAY FY CODE TYPE TYPE BOC POST TYPE CAT

ENTRY ID FLAG -------------------------- ---- ---------- ----01- 08 CR 05 N 5455 N DESCRIPTION REIMB-NON FED 02- 08 CR 05 N C 5455 N DESCRIPTION REIMB-NON FED 03- 08 CR 05 N E

5455 N DESCRIPTION REIMB-NON FED 04- 08 CR 05 N F 5455 N DESCRIPTION REIMB-NON FED - SF 05- 08 CR 05 N K 5457 N DESCRIPTION REIMB-NON FED TROUBLESHOOTING FMS REJECTS

1. Fund Category FUND FCAT ACED TROUBLESHOOTING FMS REJECTS 2. Budget Object Class ACED ACEN ACEV CTION: R TABLEID: ACED USERID: S104 FSC ACCOUNTING ENTRIES DEFINITION REFERENCE DATA SCREEN KEY IS FISCAL YEAR, TRANS CODE, TRANS TYPE, VENDOR TYPE, BUDGET BOC, PROJECT POST TYPE, FUND CATEGORY VENDOR PROMPT

TRANS TRANS CAT\ BUDGET PROJECT FUND ACCOUNTING PAY FY CODE TYPE TYPE BOC POST TYPE CAT ENTRY ID FLAG -------------------------- ---- ---------- ----01- 08 CR 05 N 5455 N DESCRIPTION REIMB-NON FED 02- 08

CR 05 N C 5455 N DESCRIPTION REIMB-NON FED 03- 08 CR 05 N E 5455 N DESCRIPTION REIMB-NON FED 04- 08 CR 05 N F 5455 N

DESCRIPTION REIMB-NON FED - SF 05- 08 CR 05 N K 5457 N DESCRIPTION REIMB-NON FED ACTION: R TABLEID: ACEN USERID: S104 FSC ACCOUNTING ENTRIES REFERENCE DATA SCREEN KEY IS FISCAL YEAR, ACCOUNTING ENTRY ID, SEQUENCE NUMBER FISCAL YEAR: 08 ACCOUNTING ENTRY ID: 5455 ACCOUNTING EVENT TYPE: AR06 SEQUENCE JOURNAL INCREASE ----- DEBIT ------ ----- CREDIT ----- FLAGS NUMBER CODE LINE D/C ACCT TYPE OVERRIDE ACCT TYPE OVERRIDE REV FIP -------- ------- -------- ---- ---- -------- ---- ---- -------- --- --01001 GENJ

D 1013 01 N 5201 31 N N N 02002 GENJ D 425P 52 N 4210 50 N N N 0304050607080910111213141503-*L009 HEADER CHANGE ACTION: G TABLEID: ACEV USERID: S104 FSC ACCOUNTING EVENT TYPE REFERENCE DATA SCREEN KEY IS ACCOUNTING EVENT TYPE H- ACCOUNTING

POST FLAGS REQD EVENT VEND BOC PROJECT FUND CAT FIELD DESCRIPTION ---------- ---- --- ------- -------- ----- -----------------------------01AR06 Y N N Y N CASH RECEIPT - REVENUE 020304050607080910111213141516- TROUBLESHOOTING FMS REJECTS 2. Budget Object Class ACED ACEN ACEV

BOCT ACTION: R TABLEID: BOCT USERID: S104 FSC BUDGET OBJECT CODE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, BUDGET OBJECT CODE FED BOC SUB BOC OBJ OBJ PS BOC 1099 TRAVEL BUDG FY CODE CLS CLS IND IND IND FLAG FLAG -- ---- --- --- --- --- ---- ------ ---01- 08 3121 310 31 N N N N N NAME: OFFICE EQUIPMENT, CAP 02- 08 3122 310 31 N N N N N

NAME: OFFICE AUTOMATION/WP PURCHASED 03- 08 3123 310 31 N N N N N NAME: ADP EQUIP, CAP 04- 08 3124 310 31 N N N N N NAME: ADP SOFTWARE, PURCHASED 05- 08 3125 310 31 N N N N N NAME: TELECOMM EQ (DATA) PURCHASED

06- 08 3126 310 31 N N N N N NAME: FURNITURE & FIXTURES, NOT CAP 07- 08 3127 310 31 N N N N N NAME: OFFICE EQUIPMENT, NOT CAP BOC OBL= REST POST EXP LKUP DEACT LMT FLAG BOC FLA DATE ---- ---- ---- ---- -----31 Y Y

N SHORT: OFC EQUPCAP 31 Y Y N SHORT: OF AUTO/WP P 31 Y Y N SHORT: ADP EQP CAP 31 Y Y N SHORT: ADP SFTWRE P 31 Y Y N SHORT: TELECOMM-PUR

31 N Y N SHORT: FURN&FIX,NC 31 N Y N SHORT: OFF EQ, NC TROUBLESHOOTING FMS REJECTS 3. Vendor ACED ACEN ACEV TCAT ACTION: G TABLEID: ACEV USERID: S104 FSC

ACCOUNTING EVENT TYPE REFERENCE DATA SCREEN KEY IS ACCOUNTING EVENT TYPE H- ACCOUNTING POST FLAGS REQD EVENT VEND BOC PROJECT FUND CAT FIELD DESCRIPTION ---------- ---- --- ------- -------- ----- -----------------------------01AR06 Y N N Y N CASH RECEIPT - REVENUE 020304050607080910111213141516- ACTION: R TABLEID: TCAT USERID: S104 FSC TRANSACTION CATEGORY REFERENCE DATA SCREEN KEY IS TRANSACTION CODE 01TRANSACTION CODE: CR TRANSACTION CATEGORY: CR

TRANSACTION DESCR: CASH RECEIPTS LIQ TOLERANCE: 000 % LIQ TOLERANCE AMT: 0.00 SHIPPING LIQ TOLERANCE AMT: 0.00 ----------------------------- FLAGS ----------------------------VERIFY: N PROMPT PAYMENT: N ALLOW FUTURE PER: N PRINT: N VENDOR POSTING: Y DOC REF REQUIRED: N DOC TRACK VOUCHER: N DOC TRACK ACCOUNT: N DOC TRACK NUMBER: N REQUIRED FIELDS: Y ACCTG REQ TV DISB: N DOC TYPE REQ: N BALANCED SV REQD: N TRACK CONTRACT: N DOC XREF TYPE: A BYPASS UNAPP DEP: N OBL CONTRACT REQD: N PAY ADV REQD: N GROUP PAYMENTS: Y OBL REQUIRES RECVR: N REF QUANTITY FLAG: N SINGLE PROJ OBL: N OBL REQUIRES INV: N DLN REQD: N

RECOV DETERM LEVEL: N TROUBLESHOOTING FMS REJECTS 3. Vendor ACED ACEN ACEV TCAT COMMND: 001-001 OF 001 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT:

AGR NO: 02LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: A--*HP03-DOCUMENT DOCID: CR 04 BATID: 001 05 311 123456789 SUB STN: STATUS: REJCT

10/15/07 REF TC: JURY ADV: 10.00 REF DOC NO: REF LINE: BFYS: 08 FUND: 0151A1 FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE:

VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: REF TC: REF DOC NO: REF LINE: BFYS: FUND: FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV: ADV NO: TRAV TYPE:

VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: ERRORS DETECTED 01-CPM02-TRAN CODE/TYPE NOT IN ACED COMMND: 001-001 OF 001 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: 02LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB:

REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: A--*HP03-DOCUMENT DOCID: CR 04 BATID: 001 05 311 123456789 SUB STN: STATUS: REJCT 10/15/06 REF TC: JURY

ADV: 10.00 REF DOC NO: REF LINE: BFYS: 07 FUND: 0151A1 FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: I/D: UNAPPLIED DEP NO: DESCR:

REF TC: REF DOC NO: REF LINE: BFYS: FUND: FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV: ADV NO: TRAV TYPE: VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: ERRORS DETECTED

01-CPM02-TRAN CODE/TYPE NOT IN ACED COMMND: 001-001 OF 001 01LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO: 02LINE: TRANS TYPE: STATION/SAT: COST CTR/SUB: REV SRCE/SUB: CHECK NO: ADV IND: AMOUNT: AGR NO:

DOCID: CR 04 BATID: 001 05 311 123456789 SUB STN: STATUS: SCHED 10/15/07 REF TC: JURY ADV: 10.00 REF DOC NO: REF LINE: BFYS: 08

FUND: 0151A1 FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: MISCN I/D: UNAPPLIED DEP NO: DESCR: REF TC: ADV: REF DOC NO: REF LINE:

BFYS: FUND: FCP/PRJ: JOB NO: BOC/SUB: REPT CATG: CLSD BFYS: CLSD FUND: ACTION OUT: GL ACCT: ADV NO: TRAV TYPE: VND/PRV: I/D: UNAPPLIED DEP NO: DESCR: INQUIRY TOOLS You Know: Vendor Name

You Want: FMS Vendor ID Code Go To: VNAM Type In: Vendor Name INQUIRY TOOLS You Know: Vendor Code You Want: All transactions processed for this vendor

Go To: VXRF Type In: Vendor ID Code INQUIRY TOOLS You Know: Vendor Code, Payment Trans Code You Want: All payments (of a particular type) processed for this vendor Go To: VXRF

Type In: Vendor ID, Trans Code and Station # INQUIRY TOOLS You Know: Trans code & purchase order number You Want: Receivers/payments processed against a purchase order number Go To: DXRF Type In:

Trans code and purchase order number. Scan on MO to see RTs . Scan on RTs to see PVs, CVs, etc. Scan on SO to see PVs or CTs. INQUIRY TOOLS You Know:Vendor Code, Payment Trans Code & Number You Want: Status of Payment Go To: PVHT Type In: Vendor ID, Trans Code and Number Dates: Voucher Date-Date payment matched or input Schd Date- Date payment is scheduled to pay Closed Date-Actual date of the check INQUIRY TOOLS You Know: Trans code & purchase order number You Want: Vendor ID

Go To: DXRF Type In: Trans code & purchase order number. Select the payment. Bring the cursor to the selected line & leaf to PVHT/ PVLT to see the transaction. INQUIRY TOOLS You Know: Vendor Code & Invoice Number You Want: Check Number and/or Payment Transaction ID and/or Amount Paid Go To: IVCH Type In:

Vendor Code and Invoice Number INQUIRY TOOLS You Know: Check Number/Trace Number You Want: Nature of Payment Go To: CHKL/EFTL Type In: Check Number/Trace Number. To see vendor name and address leaf to CHKH/EFTH

INQUIRY TOOLS You Know: Vendor Code, Payment Trans Code and Number You Want: Check Number and Amount Go To: VXDD Type In: Vendor Code, Trans Code and Document Number INQUIRY TOOLS Leaf to: TSCL-Look for the dollar amount/ purchase order

number. Look at the check/trace number field. For check numbers (8 numbers) refer to CHKH/CHKL. For EFT payments (7 numbers) refer to EFTH/EFTL. INQUIRY TOOLS ACTION: R TABLEID: DXRF USERID: S104 FSC *** DOCUMENT CROSS REFERENCE INQUIRY SCREEN *** KEY IS TRANS ID, F/B POINTER, REF TRANS ID, ACCEPDATE, DOC ACTION TRANS CODE: MO 010203040506- TRANS NUMBER: XXXA70000 REF TRANS ID F/B/A TC NUMBER ----- ----------------F RT XXXA1100002 LAST BATCH NUMBER:

F RT XXXA1100003 LAST BATCH NUMBER: F RT XXXA1100004 LAST BATCH NUMBER: F RT XXXA1100005 LAST BATCH NUMBER: F RT XXXA1100006 LAST BATCH NUMBER: DOC TOTAL: OUTST AMT: ACCEP DOC DATE ACT VENDOR -------- --- -----------10 18 07

E 364184946 01 CLEARING ACTION: 10 18 07 E 364184946 01 CLEARING ACTION: 11 14 07 E 364184946 01 CLEARING ACTION: 12 15 07 E 364184946 01 CLEARING ACTION: 12 18 07 E 364184946 01 CLEARING ACTION: 8,392.30 4,452.50

AMOUNT ----------------627.00 109.00 690.60 736.00 345.30 INQUIRY TOOLS ACTION: R TABLEID: TSCL USERID: S104 FSC *** TREASURY SCHEDULE CONTROL LINE INQUIRY SCREEN *** KEY IS FY, SCHEDULE CAT, SCHEDULE TYPE, SCHEDULE NUMBER, VENDOR CODE, PAYMENT VOUCHER TC, PAYMENT VOUCHER NUMBER, ADV NO, PAYMENT VOUCHER LINE, REC TYP FY: 08 SCHEDULE CAT: A SCHEDULE TYPE: M SCHEDULE NUMBER: 081023101 INDICATORS - TREAS ACT: C POST TREAS ACT: Y POST DETAILS: Y EXP: F BACKOUT: N CONF/REJ DATE: 10 25 07 P CHECK/ O -----------PAYMENT VOUCHER------------REC PAYMENT

TRACE S VENDOR CODE TC NUMBER ADV NO LN TYP AMOUNT NUMBER T ------------ -- ----------- ------ --- - ----------------- -------- 123456789 01 CV XXXA8004601 001 D -15.64 1263737 Y 123456789 01 CV XXXA8004601 001 P 781.92 1262777 Y 123456789 01 PV XXXXA804301 001 P 120.70 0652156 Y ABCDEFG26 PV XXXV8000502 001 P 420.00 0653927 Y 987654321 01 CV XXXA8007801 001 D

-5.08 0650836 Y 987654321 01 CV XXXA8007801 001 P 508.07 0650836 Y 987654321 01 CV XXXY1417301 001 D -0.36 0650837 Y 987654321 01 CV XXXY1417301 001 P 36.00 0650837 Y INQUIRY TOOLS ACTION: R TABLEID: CHKL USERID: S104 FSC *** CHECK DETAIL INQUIRY SCREEN *** KEY IS CHECK NUMBER, CONFIRM DATE, DISB OFFICE, PAYMENT VOUCHER TC, PAYMENT VOUCHER NUMBER, ADV NUM, PAYMENT VOUCHER LINE, REC TYP CHECK NUMBER: XXXX0176 CONFIRM DATE: 10 25 07 DISB OFFICE: 220 CHECK AMOUNT: --------PAYMENT VOUCHER------TC NUMBER ADV NUM LINE

-- ----------- ------- ---01- PV XXXXX004107 001 02030405060708091002-*L009 HEADER CHANGE REC TYP --P 18.00 AMOUNT ------------------18.00 INQUIRY TOOLS ACTION: R TABLEID: EFTH USERID: S104 FSC *** EFT HEADER INQUIRY SCREEN *** KEY IS TRACE NUMBER, CONFIRM DATE, D.O. 01TRACE NUMBER: XXXXXXX CONFIRM DATE: 10 25 07 D.O.: 220 SCHD FISC YEAR: 08 SCHD CAT: A SCHD TYP: M AGENCY SCHEDULE NO: 980220101 AMOUNT:

1,575.00 CANCELED IND: N VENDOR CODE: XXXXXXXXX XX REASON CODE: PAYEE NAME: XXXXXXXXXXXXXXXXX VENDOR BANK NAME: XXXXXXXXXXXXXXXX CITY/STATE: XXXXXXX ACCOUNT NUMBER: XXXXXXXX CORR BANK NAME: MA ABA NUMBER: XXXXXXXX ACCOUNT TYPE: C CORR ABA NUMB: INQUIRY TOOLS ACTION: R TABLEID: EFTL USERID: S104 FSC *** EFT DETAIL INQUIRY SCREEN *** KEY IS TRACE NUMBER, CONFIRM DATE, DISB OFFICE, PAYMENT VOUCHER TC, PAYMENT VOUCHER NUMBER, ADV NUM, PAYMENT VOUCHER LINE, REC TYP TRACE NUMBER: XXXXXXX

DISB OFFICE: 220 CONFIRM DATE: 10 25 07 EFT AMOUNT: --------PAYMENT VOUCHER------TC NUMBER ADV NUM LINE -- ----------- ------- ---01- CV XXXXXXXXXXX 001 02030405060708091002-*L009 HEADER CHANGE REC TYP --P 1,575.00 AMOUNT ------------------1,575.00

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