Transcription

Handbook forManagement/ConfidentialEmployeesPage 1 of 81Updated November 2018

TABLE OF CONTENTSA. INTRODUCTION . 6B. APPOINTMENT AND PROMOTION . 61. Appointment . 62. Probationary Period . 73. Promotion. 84. Disciplinary Procedure . 8C. COMPENSATION . 81. Annual Salary. 82. Performance Evaluation and Merit Compensation . 93. Promotional Increase . 94. Overtime Compensation . 105. Overtime Meal Allowance . 106. Uniform Allowance . 107. Geographic Area Pay Differential. 108. Shift Pay Differential . 119. Other Pay Differentials . 1110. Holiday Compensation . 1111. Unemployment Insurance . 12D. REIMBURSEMENT . 121. Travel Expenses . 122. Moving Expenses . 12E. ATTENDANCE AND LEAVE BENEFITS . 121. Basic Workweek . 132. Holidays. 133. Vacation. 134. Sick Leave . 145. Leave Donation Program . 156. Leave for Pregnancy, Childbirth, Child Care, and Adoption. 167. Paid Family Leave . 158. Federal Family and Medical Leave Act (FMLA) . 16Page 2 of 81Updated November 2018

9. Personal Leave . 1710. Workers' Compensation Leave . 1711. Other Leaves . 1812. Voluntary Reduction in Work Schedule. 1813. Leave Benefits for Part-Time Employees . 18F. EDUCATION AND TRAINING . 181.Training and Development Programs . 182. Tuition Reimbursement. 18G. QUALITY OF WORK LIFE PROGRAMS . 191. Worksite Child Care Centers . 192. Dependent Care Advantage Account . 193. NYS-Ride . 194. Retirement Planning Information . 205. Employee Assistance Program . 20H. HEALTH, DENTAL and VISION BENEFITS . 211. Health Insurance. 212. Prescription Drug Benefits . 223. Dental Insurance. 234. Vision Care . 235. Health Care Spending Account . 23I. RETIREMENT . 241. Employees' Retirement System . 242. Crediting Other Service . 243. Deferred Compensation . 24J. DISABILITY COVERAGE . 251. M/C Income Protection Plan . 252. Disability Retirement Benefit . 263. Ordinary Disability Benefit. 264. Accidental Disability Benefit . 265. Social Security Disability Benefits . 266. Workers' Compensation Benefits . 27Page 3 of 81Updated November 2018

K. DEATH BENEFITS. 271. Employees' Retirement System Benefits . 272. Social Security Survivors’ Benefits . 283. Workers' Compensation Benefits . 284. M/C Survivors' Benefit Program . 285. Accidental Death Benefit . 29L. OPTIONAL GROUP INSURANCE . 291. Group Life Insurance . 292. M/C Personal Lines Insurance Program . 30M. POLICY DIRECTIVES . 301. Sexual Harassment . 302. Sexual Orientation . 303. Age Discrimination Affirmative Action . 304. Ethics in Government . 305. Political Activities . 316. Diversity and Inclusion . 317. Grievance Procedures for M/C Employees . 328. Alcohol and Controlled Substances in the Workplace. 329. Defense and Indemnification of State Officers and Employees . 3210. Review of an M/C Employee's Personal History Folder . 33N. DIRECTORY . 331. Attendance and Leave . 332. Insurance: Automobile, Homeowners’ and Renters’ . 333. Deferred Compensation Plan . 334. Dental Insurance. 345. Dependent Care . 346. Employee Assistance Program (EAP) . 347. Examination and List Information . 348. Healthcare Spending Account. 359. Health Insurance. 3510. Health Insurance (Empire Plan). 3511. Income Protection Plan (IPP). 36Page 4 of 81Updated November 2018

12. Life Insurance . 3713. Paid Family Leave . 3714. Retirement . 3715. Survivors’ Benefit Program . 3716. Tuition Reimbursement Processing Unit . 3717. Umbrella Liability Insurance . 3718. Vision Care Plan . 3719. Workers’ Compensation Board . 38Appendix A: Moving from a Bargaining Unit into the M/C Group . 39Appendix B: Leave for Pregnancy, Childbirth, Child Care and Adoption . 41Appendix C: Code of Ethics . 45Appendix D: Restrictions on Business or Professional Activities . 47Appendix E: Diversity and Inclusion . 62Appendix F: Grievance Procedures. 67Appendix G: Alcohol and Controlled Substances in the Workplace . 75Appendix H: Paid Family Leave . 79Appendix I: Sexual Harassment . 81Appendix J:Sexual Orientation . 81Appendix K: Age Discrimination. 81Page 5 of 81Updated November 2018

A. INTRODUCTIONThe managerial/confidential (M/C) group, as defined by the Taylor Law, includes NewYork State employees with a variety of backgrounds and expertise, encompassing abroad range of occupations. In this group are policy-making managers, middlemanagers, and specialists in fields as diverse as education, law, computer science,medicine, administrative support, and law enforcement. While the Taylor Lawauthorizes collective negotiations for most of New York State's public employees, itdoes not permit M/C employees to organize or to bargain collectively on terms andconditions of employment due to the nature of the work their positions require, asdefined by that law.M/C employees may be designated "managerial" if they (1) formulate policy, (2) assistthe employer directly in preparing for or conducting collective negotiations, or (3) play amajor role (involving independent judgment) in administering labor agreements.Employees may be designated "confidential" if they assist and act in a confidentialcapacity to employees designated managerial by virtue of (2) and (3) above.Throughout this handbook, the term "employee" is used to refer specifically to M/Cemployees in the classified service of the Executive Branch of New York Stategovernment. While much of the information here applies equally to M/Cs in othercategories (e.g., the unclassified service), there may be